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Only Approved Minutes are official Minutes.
Council approves Minutes of Meetings at their next month Regular Meeting.
Therefore, Meeting Minutes will appear on website approximately one month after the Meeting.

Village of Belledune - Special Meeting Minutes

December 28th, 2005
MinDec28, 2005(S).pdf


Village of Belledune - Regular Meeting Minutes

December 12th, 2005
MinDec12, 2005.pdf


Village of Belledune - Regular Meeting Minutes

December 5th, 2005
MinDec5, 2005.pdf


Village of Belledune - Regular Meeting Minutes

November 21st, 2005
MinNov21, 2005.pdf


Village of Belledune - Regular Meeting Minutes

November 7th, 2005
MinNov7, 2005.pdf


Village of Belledune - Special Meeting Minutes

October 24th, 2005
MinOct24, 2005(S).pdf


Village of Belledune - Regular Meeting Minutes

October 17th, 2005
MinOct.17, 2005.pdf


Village of Belledune - Regular Monthly Meeting Minutes

October 3rd, 2005

Minutes - October 3d 2005 - Time: 7:00 pm
Place: Belledune Municipal Chambers

Present:

  • Mayor, Nick Duivenvoorden
  • Deputy Mayor, Ron Bourque
  • Councillor, James Carrier
  • Councillor, Michael Firlotte
  • Councillor, Emmie Flanagan
  • Councillor, Austin Tardif
  • CAO Clerk/Treasurer, Brenda Cormier

Mayor, Duivenvoorden called the meeting to order.

Councillor, Emmie Flanagan delivered the Serenity Prayer.

Emmie Flanagan moved that the Belledune Citizens Committee be added to the agenda under Presentations/ Petitions/ Delegations, seconded by Austin Tardif. Motion carried.

Emmie Flanagan moved that she be added to the agenda under Statements by Members of Council, seconded by James Carrier. Motion carried.

Austin Tardif moved that the amended agenda be adopted, seconded by Emmie Flanagan. Motion carried.

Statement of Conflict of Interest: Nil

Presentations / Petitions / Delegations:
Belledune Citizen's Group - Peggy Gordon, Carmen Comeau and Gertie Killoran

Peggy Gordon made statement in reference to the Belledune Area Health Study and the fact that the health and mortality rates are higher in this region than the rest of the province - she would like to pose a question to Councillor, Bourque. "Do you support the shipment of hazardous and toxic waste into Belledune from the Sydney N.S. Tar Ponds?"

Emmie Flanagan moved that the Belledune Citizens Committee be added to the agenda under Presentations/ Petitions/ Delegations, seconded by Austin Tardif. Motion carried.

Emmie Flanagan moved that she be added to the agenda under Statements by Members of Council, seconded by James Carrier. Motion carried.

Austin Tardif moved that the amended agenda be adopted, seconded by Emmie Flanagan. Motion carried.

Mayor, Duivenvoorden advised Peggy Gordon that the purpose of the Presentations / Petitions / Delegations section of the agenda is not for debating back and forth with Council nor is the venue for responding to questions. However, for this time he will allow if Deputy Mayor, Bourque wishes to respond.

Deputy Mayor, Bourque responded if such materials contain PCB's he is not in favour. The Department of Environment and Local Government will be against.

The same question was posed by Peggy Gordon to Michael Firlotte.

Councillor, Firlotte responded that he is not a professional is this matter. He would have to depend on ELG to provide the information and then he would base his decision on the facts.

Carmen Comeau posed the same question to Emmie Flanagan and James Carrier.

Councillor, Flanagan said her response is the same as Deputy Mayor, Bourque and Councillor Firlotte.

Councillor, Carrier responded that given the information he knows he would have to say no to PCB.

Gertie Killoran posed the same question to Nick Duivenvoorden.

Mayor, Duivenvoorden responded that he is not sure there is a simple yes or no answer to this question. He supports what has been approved by the province and if it does not fit in the Environment parameters he would be apprehensive.

Peggy Gordon asked Mayor, Duivenvoorden, does he not feel that it is the role of the elected officials to look into this to protect its citizens.

Mayor, Duivenvoorden stated he would somewhat agree.

Peggy Gordon said that when asked by her whether the Council was aware of the shipment of materials from N.S.; she was informed that they were not. She asked Mayor, Duivenvoorden, "Do you not think it's time there was some leadership and this looked into?"

Mayor, Duivenvoorden stated he does not think that materials being brought in as part of the test burn do not meet the parameters established by ELG.

Peggy Gordon said the coal tar was what was being looked at. She does not think that was what was agreed to. The company would be responsible to do testing at the point of departure as well as at the point of treatment and if they did not meet the parameters they were to be shipped back. She feels the parameters were attempted to be breached. How long will this go on? The expectation is for Council to speak out on this point.

Mayor, Duivenvoorden stated he expects Bennett will operate at its highest point of integrity, according to Environment requirements. If he feels that the Department of ELG is negligent then he has no qualms about making sure they operate within the approved parameters. Currently, the Department has no Minster at this point; only an acting Minister and he is not sure what could be accomplished through him.

Peggy Gordon said that this acting Minister is making decisions and she feel the Mayor should be knocking on his door.

Mayor, Duivenvoorden said that everyone around the table has shown their commitment.

Peggy Gordon inquired as to what they are going to do.

Mayor, Duivenvoorden said he will do what ever he can to find out if it actually fits the parameters.

Peggy Gordon clarified that the Belledune Citizen's Group can expect to hear from Mayor, Duivenvoorden in writing. Mayor, Duivenvoorden responded in the affirmative.

Statements by Members of Council:
Mayor Duivenvoorden wishes to discuss the issue of local contractors. He has been approached by a contractor who is very disturbed at how work in the Village is being done by outside contractors. The local are being overlooked because work is being done at cheaper rate from outside contractors. The Village grouping jobs to created bigger one causes a problem for local contractors because they cannot afford the 10% bid bond. Perhaps Council should look at creating more work with local contractors. Look at during budget process. It may cost a little more, but it would put local people to work.

Deputy Mayor, Bourque stated that he had developed a project completion policy and has brought it to the table three times. He spent three days reviewing the streets and much time developing the policy. Twice the Mayor has tabled. The policy was designed to address the issue being discussed. If there is truly a concern, then the policy needs to be in place to do this job. He finds is amazing that this is being discussed when it could have been put to rest.

Mayor, Duivenvoorden stated he is not sure he follows the concept of him tabling the policy issue twice. In fact he is not able to do this.

Deputy Mayor, Bourque noted that the Council is having a review of Policies and Procedure done by an outside source. However, it could be some time before it is completed. The Council needs to put policies in place that permits these issues to be addressed. We have got to act and not just talk. He recognizes that the Mayor may not do so intentionally, but we have to be accountable for our statements.

Mayor, Duivenvoorden said he does not recollect or remember the issue being tabled by him, but Deputy Mayor, Bourque should bring forward again.

Deputy Mayor Bourque Ron Bourque moved that an in order to have enough table cloths for 50 tables an additional 31 tablecloths be purchased at an approximate cost of $12 each, seconded by Michael Firlotte. Motion carried.

Ron Bourque moved that the presentation of Village clocks to Graham Wiseman and Captain Chiasson for their participation in the Veterans Appreciation Event be approved, seconded by James Carrier. Motion carried.

Ron Bourque moved that the building on Jacquet River Drive referred to as "Heritage House" be demolished and hauled to Red Pine for the approximate cost of $5,500, seconded by Emmie Flanagan.

Councillor Flanagan asked what is Deputy Mayor, Bourque's plans for the land if the house is demolished.

Deputy Mayor, Bourque said that for him the purchase of the land was not based on intention. When he looked at available vacant lots in the former Jacquet River area he noted that the Village did not own any. During budget discussion, he discussed the idea of raising taxes by 2 or 3 cents annually in preparation of the possibility of loosing assessment in future, and the citizens would not have to address a large tax increase in one year. The use of that extra revenue to purchase property has not changed; it is an asset of the Village and can be used or disposed of. As for the property with building he sees this as a prime location for commercial development.

Councillor, Flanagan said then there is still no plan. She is saddened with the prospect of loosing that house for the sake of progress. She realizes the public has spoken out on this issue. The Tourism Committee was working on plans for the house, but she is asking that before it is destroyed she would at least like to salvage some of the material such as hardwood floors, wainscoting, etc. She has some other ideas for those materials but would like to discuss during budget preparation. She would ask that the demolition not take place until after those discussions.

Mayor, Duivenvoorden asked if she was amending the motion.

Emmie Flanagan moved that the motion be amended to add the words "however not until after October 17, 2005" to the main motion after the words "cost of $5,500", seconded by Austin Tardif. Motion carried. 3 yeas (Councillor's Firlotte, Flanagan & Tardif) 2 nays (Councillor's Bourque & Carrier)

Ron Bourque moved that the building on Jacquet River Drive referred to as "Heritage House" be demolished and hauled to Red Pine for the approximate cost of $5,500, however not until after October 17, 2005, seconded by Emmie Flanagan. Motion carried. 3 yeas (Councillor's Bourque, Carrier & Firlotte) 2 nays (Councillor's Flanagan & Tardif).

Councillor, Flanagan wishes to bring forward some plans for Roherty Point during budget discussion. However, it is beyond her expertise to be able to develop cost associated with her plans. She would like some assistance getting this information.

Emmie Flanagan moved that the Village have Roy Consultants Group provide professional services for Roherty Point Project, seconded by James Carrier.

Deputy Mayor, Bourque asked if this is for the purpose of planning for next budget and future budgets.

Ron Bourque moved that the motion be amended to add the words "with cost not to exceed $5,000" to the main motion after the words "Roherty Point Project", seconded by Austin Tardif. Motion defeated. 2 yeas (Councillor's Bourque & Tardif ) 3 nays (Councillor's Carrier, Firlotte & Flanagan).

Councillor, Tardif asked Councillor Flanagan if the information on the development of the road was helpful.

Councillor, Flanagan indicated that her project does not exactly deal with the road. She will be dealing with the Environment and has a meeting scheduled for tomorrow.
Councillor, Tardif asked if she has any amount in mind.

Councillor, Flanagan said she will have to go there first. She has some ideas which include bridge, boardwalk, etc., but she needs the professional services to find out the costs.

Deputy Mayor, Bourque stated that he is not against the project, but he is against signing a blank cheque.

Councillor, Flanagan said she can check with Roy Consultants. The project will probably have to be done in phases.

Deputy Mayor, Bourque said that consulting fees based on percentage could be a problem. Wants to know the cost for their services to provide Councillor, Flanagan what she needs.

Councillor, Flanagan asked if percentage is the way the consultants work.

As requested by the Mayor, the CAO explained that for the work being done on the street, this is normally the case. The scope of work is known by the consultants and they do everything from tendering to managing to inspections. In order to get a price, the consultant firm would have to know what they are being asked to do specifically.

Councillor, Tardif said we cannot really rush. Perhaps Councillor Flanagan could meet with in- house consultant Mario Lapointe and draft up plan. There may be other sources of funding programs that we could submit applications for.

Councillor, Carrier said he tends to agree with Deputy Mayor, Bourque on the issue of agreeing to a blank cheque proposal. A conceptual plan would be the way to go in his opinion. Timing of two weeks to get the information requested of Councillor, Flanagan may not be realistic.

James Carrier moved that the main motion be amended to delete the words "professional services" and replace them with the words "provide a cost estimate for preparations of conceptual plan", seconded by Austin Tardif. Motion carried.

Emmie Flanagan moved that the Village have Roy Consultants Group provide a cost estimate for preparations of conceptual plan for Roherty Point Project, seconded by James Carrier. Motion defeated. 1 yea (Councillor, Flanagan) 4 nays (Councillor's, Bourque, Carrier, Firlotte & Tardif).

Reports:
Administration Report:
" Smearer Road West - Digital photos of washout from this spring were circulated in Council packages. There are inquires being made by citizens as to what is going to be done with the road.

Directive was to have Cameron do another inspection and report back to Council on the conditions and if able, make recommendations.

" Belledune Girl Guides.- no longer a club in Belledune. They received their cheque in the amount of $400 for roadside cleanup and are requesting the funding be re-distirbuted to the Belledune Figure Skating and Belledune Minor Hockey in the amounts of $200 each.

Directive was to honour the request and forward the funding to the chosen organizations.

By-laws and Policies:
Michael Firlotte moved that the By-law Amendment #10-2004-3, an amendment to By-law Regulating the Proceeding of the Council of the Village of Belledune be read a third time and enacted, seconded by Austin Tardif. Motion carried.

Mayor, Duivenvoorden gave an overview of the discussion with NB East Coast Rail regarding repairs to Furlotte Road overhead bridge. The Village has agreed to assist them in the objective to have the bridge repaired this year - a must. To date there have been delays in getting the project moving forward because of delays by NBECR. The Village is required to pass a by-law in order to close a street temporarily and as well notices have to be published and a public hearing held. The Village is willing to start this process, however if NBECR do not coordinate their efforts the Village is willing to step back and leave them bore their full responsibilities for repairing the bridge including the provisions for temporary access on private property.

Austin Tardif moved that in accordance with Section 187(6) and 187(7) of the Municipalities Act the Village publish Notice for Hearing for proposed By-law for Temporary Closure of a partial section of Furlotte Road, seconded by James Carrier. Motion carried.

Michael Firlotte moved that the Recreation & Cultural Centre Rental Agreement and Rules policy be accepted as presented, seconded by Austin Tardif. Motion carried.

Motions & Resolutions:
Tabled Motion - September 19, 2005 - Michael Firlotte moved that Woodcox Trucking do the work on Noel Rd. culvert for the amount of $1,265.00 including H.S.T., as per the quotation, seconded by James Carrier.

Austin Tardif moved that the tabled motion of September 19, 2005 be brought back to the floor for discussion, seconded by James Carrier. Motion carried.

James Carrier moved that the motion be amended to add the work "not" to the main motion after the words "Woodcox Trucking", seconded by Emmie Flanagan. Motion carried.

Michael Firlotte moved that Woodcox Trucking not do the work on Noel Rd. culvert for the amount of $1,265.00 including H.S.T., as per the quotation, seconded by James Carrier. Motion carried.

Austin Tardif moved that as per the Dept. of Environment and Local Government Watercourse/Wetland Alteration Order dated September 28, 2005, the culvert installed on Noel Road be removed, seconded by James Carrier. Motion carried.

Austin Tardif moved that pending the agreement between NB East Coast Railway and private properties owners and conditional upon the time line stated in the proposed By-law being met, the Village construct an access road on private property located on PID 50077809 and do maintenance to the NB East Coast Railway service road from Carney Road going east towards Furlotte Road for the purpose of providing temporary access and egress for properties on the Furlotte Road on the north side of the NB East Coast Railway overhead bridge during the construction period and that arrangements be made for snow removal if needed, seconded by Michael Firlotte. Motion carried.

Michael Firlotte moved that the Brideau Lane and Dr. Ellis Lane railway crossing repairs as presented by NB East Coast Railway be approved for the amount of $4,945.60 plus taxes, seconded by Austin Tardif. Motion carried.

Decision on guardrail for Archibald Rd. will be brought forward to the next meeting of Council once the information on supplier and cost has been received.

Ron Bourque moved that Danny Harvey, Jimmy Guitard and Carl Doucet be appointed to the Arena Committee, seconded by Austin Tardif. Motion carried.

Austin Tardif moved that a Committee, to be known as the ARENA COMMITTEE, is hereby created as a Committee of Council pursuant to section 4(3) of the Municipalities Act to administer all aspects of the Belledune Arena and that Councillor Bourque is appointed as Chairperson of the ARENA COMMITTEE until his successor is appointed by Council Resolution and Councillor Bourque shall be authorised to administer the ARENA COMMITTEE as he, in his sole discretion, considers advisable until Council directs otherwise by Resolution and Councillor Bourque shall prepare "Administrative Guidelines" for the day to day operations of the ARENA COMMITTEE and shall present a Draft of the same to Council, by delivering a copy to the Clerk, prior to November 30, 2005 for ratification, seconded by Ron Bourque. Motion carried.

Michael Firlotte moved that commencing October 3, 2005, Keith Legacy, Charles Hache and Diane MacLellan be hired by the Village of Belledune as seasonal employees for the Arena, seconded by Austin Tardif. Motion carried.

Emmie Flanagan moved that the Belledune Arena be named "Veteran's Memorial Centre" and that Vision Sign supply and install sign for the amount of $1,739.10 plus H.S.T., seconded by Austin Tardif. Motion carried.

James Carrier moved that the Village proceed to advertise tender for Municipal Building Extension and Renovation pending approval of the final design and specification prepared by Roy Consultants Group, seconded by Austin Tardif. Motion carried. 3 yeas (Councillor's, Carrier, Flanagan & Tardif) 2 nays (Councillor's Bourque & Firlotte)

Austin Tardif moved that the Thermo Imaging Camera Transmitter - Receiver be purchased from Safety Source Ltd. for the cost of $2,600 plus H.S.T, as recommended by Fire Chief, Frank Guitard, seconded by Michael Firlotte. Motion carried.

" CAO, Brenda Cormier reviewed with Council the SNB - Municipal Referral Statistics - 2005 Assessment Appeals in reference to reduction in assessment and the estimated reduction in tax dollars. Approximate 80% of the change in assessment is related to CGC. Council does not wish to file an appeal.

General Correspondence:
Correspondence In:
BDPC - PID 50231844
Gordon Sheppard, Bennett Environmental - Information request
Economic Development Steering Comm. - Committee Recommendations

Michael Firlotte moved that the Storm Sewer Extension Project #41-05 proceed and be included in the 2006 Budget as per the Roy Consultant Group estimate of $70,000, seconded by Austin Tardif. Motion carried. 4 yeas (Councillor's Carrier, Firlotte, Flanagan & Tardif) 1 nay (Councillor, Bourque) Councillor, Carrier asked if it would connect to the existing work of this year.
Michael Firlotte moved that the Village donate the use of the Recreation & Cultural Centre and the use of the overhead projector screen to the Youth Group Committee free of charge on November 19, 2005 for movie night, seconded by Emmie Flanagan. Motion carried.
Donations & Advertising: - Ron Bourque moved that the Village donate $500 to the Belledune School Breakfast Fund, seconded by Austin Tardif. Motion carried.
Fire Chief's Report - August 2005
BDPC letters sent to property owners - PID 50075415, 20445748, 50231844
NBEC - Grade Crossing at Brideau Lane & Dr. Ellis Lane

Correspondence Out:
A.T. Roy - Street Damage
Alex Goodine - Drainage Easement
Mary Ann Bernard - Drainage Easement
Donald Blais - Drainage Easement
Peggy, Gordon, John Killoran, Junia Culligan - Answers to Questions
Mr. Claude Carrier, Lions Club - Meeting
Dwayne Woodcox - Gravel for Quinn Rd.
A-1 Construction, J.G. Carpentry, J. Hilliard - Gazebo RFQ
JR School, Mr. MacDougall - Achievement Awards
Belledune School, Mrs. Smith - Achievement Awards

Meeting adjourned at 8:55 P.M. on a motion by James Carrier and seconded by Emmie Flanagan.


_______________________________
Clerk/Treasurer


__________________________________
Mayor




Village of Belledune - Regular Monthly Meeting Minutes

September 19th, 2005

Minutes - September 19th 2005 - Time: 7:00 pm
Place: Belledune Municipal Chambers

Present:

  • Mayor, Nick Duivenvoorden
  • Deputy Mayor, Ron Bourque
  • Councillor, James Carrier
  • Councillor, Michael Firlotte
  • Councillor, Emmie Flanagan
  • CAO Clerk/Treasurer, Brenda Cormier
  • Absent: Councillor, Austin Tardif

Mayor, Duivenvoorden called the meeting to order.

Councillor, Emmie Flanagan delivered the Serenity Prayer.

Emmie Flanagan moved that the agenda be adopted with additions, seconded by Ron Bourque. Motion carried.

Statement of Conflict of Interest: Nil

Presentations / Petitions / Delegations:
Claude Doucet - Belledune Port Authority Municipal Representative.
Mr. Doucet advised Council that there have been two new appointments at the port. Leopold Sonier has been appointed to the position of Director of Finance and Administration replacing Luc Focier. Ligouri Roy has been appointed to the Board of Directors by Transport Minster as representative for some of the users.
Project and activity report included discussion of:
" Port Traffic - Steadily increasing
" Cruse Ship File - Halifax - Cruise Ship Symposium Report
" Container Service - Study will be complete soon
" Pulp & Paper Industry - Very active file and on-going negotiations
" Car Movement - Still working on, but this is a long-term project and will take a while
" Fuel Tank Farm - Environmental Assessment Report completed -Looking to lease or rent
" Cornerbrook Ferry - Still being worked on aggressively with on-going meetings. Shipping Company and Stevedore Company interest.

Questions and comments posed by Council:
Mayor Duivenvoorden inquired about the study conducted by the federal government for Port of North Sydney. He also inquired about the car movement traffic project and if successful does the port has land to accommodate.

Deputy Mayor, Bourque inquired about the shipping for pulp and paper and in particular the mention of UPM in Miramichi. He also inquired about the Cornerbrook Ferry service and the reference to a new shipping line and stevedore company. He wish to point out that it is important that there should be more jobs locally. There were people trained here for stevedoring but have yet to secure employment and it is important that whatever stevedoring company is interested should be made aware that local employment is important to Belledune. September 19, 2005

Councillor, Flanagan requested more information on the interest of the Port in Cruise Ships, the role they will play and the need to improve the port to make a good first impression.

As a final comment, Deputy Mayor Bourque wished to commend Mr. Doucet on his reports and keeping Council informed. He appreciates the information he is bringing forward.

Mr. Doucet presented Councillor, Flanagan with the report from the Cruise Ship Symposium.

Karen Furlotte - Citizen
Ms. Furlotte wishes to address Council about an issue she feels strongly about - the possibility of a Conflict of Interest for the Municipal Building Cleaning Tender. She feels that Councillor, Carrier was in a Conflict of Interest because he participated in the meeting where his aunt and her partner were awarded the contract. She would like to see a new vote taken with Councillor, Carrier absent.

Mayor, Duivenvoorden advised Ms. Furlotte that the purpose behind receiving presentation from the public is not for the purpose of debate but rather as an exchange of information. He continued by clarifying the definition of "relative" under section 90.1 Conflict of Interest of the NB Municipalities Act and aunt is not listed as relative for this purpose.

Ms. Furlotte inquired why Councillor's Flanagan and Bourque declared Conflict of Interest on issues that pertained to a nephew and mother-in-law.

Mayor, Duivenvoorden explained it is a Councillor's choice as to whether they step out or not. Individual Councillor can consider legal parameters and other factors and make the choice. There are different scenarios and the onus is on the member of Council to make that determination and consider the ramifications.

Ms. Furlotte presented a written copy of her presentation.

Statements by Members of Council:
Deputy Mayor Bourque discussed the Jacquet River and Belledune School Academic Achievement awards and the fact that there was a bit of confusing this year. The motion was made but the finances did not transpire for whatever reason at the school year end. The intention is to have this contribution made annually. It was explained to both Principles that is was a mere oversight and the intention was to provide this funding.

Ron Bourque moved that Jacquet River School and Belledune School receive $200 each annually for the Academic Achievement Awards, seconded by James Carrier. Motion carried.

Councillor, Firlotte wishes to discuss the condition of the Colony Road (non-designated street). It is growing in and the road is deteriorating. There are a lot of areas where it is down to rocks. He would like to see it work into the budget. He suggested having it looked at by engineers or as suggested our Maintenance Supervisor.

Deputy Mayor, Bourque said he also drove this road and there are a couple of bad spots especially where river crosses. The extent of development would depend on the level of access. Perhaps could start by filling in some low spots, it would require a lot of gravel to build up and impossible. Brush cutting will most likely increase traffic and liabilities. He suggest to start with a plan for upgrading of road and phase in over several years.

Councillor, Flanagan said the work around the river and brooks would require Watercourse Alteration Permits. In light of the discussion, the COA recommended that Council consider evaluating during budget discussion and depending on the objectives and goals and the scope of work they may be able to identify how to address. Council was in agreement.

Councillor, Firlotte's second issue was regarding his report for NSCWC. There were several meetings of the Executive and Technical committees this summer. The Promotion and Education campaign should be implemented by mid October. Five companies responded to the tender, it was narrowed down to two and awarded to M5 Communications of Moncton. They will be working on the ad campaigns for radio and newspapers as well as a program to bring to schools. There will be blue bin recycling boxes in different municipalities and LSD's, with Belledune getting one.

Reports: Administration Report
" AMANB Workshop - Emmie Flanagan moved that CAO, Brenda Cormier register to attend the AMANB Workshop -"Insurance Market Overview", on September 30, 2005 at the UMNB Conference in Fredericton, seconded by Ron Bourque. Motion carried.

" Carpet Ranch estimates for replacement of Library flooring - Michael Firlotte moved that the Carper Ranch replace the Library flooring with commercial tiling for the amount of $3,160.00 plus H.S.T. as per their quotation, seconded by James Carrier. Motion carried.

" NCSWC - Blue Box Recycling Bin Location and draft agreement - A recommendation is needed regarding a location. Deputy Mayor, Bourque suggested the property where the former Irving Gar Bar was located. This will be proposed to NCSWC for their evaluation and consideration.

" Temporary closure of north side of Furlotte Road for NB East Coast Rail overhead bridge repairs and rerouting of traffic.

After discussion with legal counsel, the CAO advised Council that Section 187 of the Municipalities Act legislates that the closure of a street (temporary or permanent) requires a municipal by-law to be passed, public notices to be published in the newspapers and a hearing to be held. Timing may be an issue as it may take three to four weeks, depending on Council's meeting schedule and the response of NB East Coast Rail to meeting with property owners regarding private access. So far several attempts to contact Mr. Richard have failed.

The Mayor advised that he called as well but was unable to reach Mr. Richard but did leave a message with him to contact the CAO.

" Jacquet River Campground - Information is being gathered regarding issues raised at the last meeting. As well employees are requesting the post season meeting. Meeting date of Sept. 26, 2005 at 7:00 p.m. was confirmed.

" Tribune Ad for 100th Anniversary - Recommendation for Mayor's message and Council photos was accepted. Mayor, will draft the message for the deadline.

" Lawlor Rd. / Mitchell Road Intersection Engineers estimate for paving is approximately $5,000 for 25 meters. As for guardrail the e-mail submitted by engineer was presented and further discussion will be held with the engineer at the meeting of September 26, 2005.

" Benches and Garbage cans for seating areas are ordered and as well the extra concrete garbage cans for Roherty Point ordered for invoicing this year and delivery next.

" Recreation Centre Air Conditioner - It was noted that the Air Conditioner did not work as a result of the Fire Alarm being shut of. Apparently the alarm rang on the Saturday and it was silenced by someone, we do not know whom. When this was done it shut the air conditioner down. This is connected this way because if there is a real fire the air supply is cut off so as it won't fuel the fire. The appropriate service people have been contacted. However, while being inspected it was noted that the both units need repairs.

James Carrier moved that the air conditioning units at the Recreation Centre be repaired as per Carmichael Refrigeration's recommendation and quotation of $2,030 plus H.S.T., seconded by Emmie Flanagan. Motion carried.

" A draft composite of sign for Arena was presented for Council review and recommendation. It will be brought back for decision once estimate is received.

" Information on Slow Moving traffic signs was received from Brian McKinney of DOT and as per his e-mail DOT has discontinued these signs and no longer places them on highways.

By-laws and Policies:
James Carrier moved that By-law Amendment #10-2004-3, an amendment to By-law Regulating the Proceeding of the Council of the Village of Belledune be read a first time in its entirety and a second time by title, seconded by Emmie Flanagan. Motion carried.

Deputy Mayor, Bourque asked does this mean our intention is to schedule other meetings when someone wants to meet with Council.

Councillor, Carrier said the intention is to have a regular scheduled working session on the second Monday of the month and if need be other meetings will be scheduled as needed.

Mayor, Duivenvoorden said he would be surprised if a meeting would not occur if Council had to meet with a person or group.

Deputy Mayor, Bourque said as long as the CAO has the ability to arrange those times.

Mayor, Duivenvoorden said while on the discussion of working meeting, it is understood that this would not apply to the budget process. He envisions this as taking a week of evening meetings.

Deputy Mayor, Bourque recommends a full Saturday and additional meetings needed afterwards. The consensus of Council concurred with this recommendation. A full budget session is scheduled to Saturday, October 15, 2005.

The CAO included a draft copy of a Council Agenda Item Form for review. As per discussion during the Jack Novack workshop and prior to that during Procedure By-law discussion it was determined a form should be used by Council to be included on the agenda. This promotes efficiency and provides information in the meeting packages for Council's review prior to the meeting. The Form was accepted as presented and is in effect as of now.

Motions & Resolutions:
New Gazebo RFQ's Bids: " A-1 Construction - $ 9,315.00 including H.S.T.
" J & G Carpentry - $ 9,775.00 including H.S.T.
" J. Hilliard - $10,000.00 including H.S.T.

Michael Firlotte moved that the job for New Gazebo be awarded to the lowest bidder A-1 Construction for the amount of $9,315.00 including H.S.T., seconded by James Carrier. Motion carried.

Quotations for additional work to Quinn Rd. & Noel Road Culvert:
" Woodcox Trucking - Quinn $2,012.50 including H.S.T & Noel Rd. culvert - $1,265.00 including H.S.T.

Michael Firlotte moved that Woodcox Trucking do the work on Quinn for the amount of $2,012.50 including H.S.T, and Noel Rd. culvert for the amount of $1,265.00 including H.S.T., as per the quotation, seconded by Emmie Flanagan.

Ron Bourque moved to amend the motion to deal with each item separately, seconded by James Carrier. Motion carried.

Emmie Flanagan moved that Woodcox Trucking do the work on Quinn for the amount of $2,012.50 including H.S.T, as per the quotation, seconded by James Carrier. Motion carried.

Michael Firlotte moved that Woodcox Trucking do the work on Noel Rd. culvert for the amount of $1,265.00 including H.S.T., as per the quotation, seconded by James Carrier.

On the question, Deputy Mayor Bourque explained the reason he motioned to have the items separate because he feels that a mistake was made and he does not wish to hide behind a mistake, but would rather confess to it and address it. The decision to pay to put the culvert to a vacant lot is contrary to the procedure and policy used by Council to pay a reimbursement of $600 when a house is built on a lot and it is 75% to 80% complete. In our excitement to get this done we stepped on our own policy. He admits he voted in favor, but also wishes to admit to his mistake in doing so.

Mayor, Duivenvoorden noted that Council went the way they did because there was and existing culvert and when DOT constructed Highway 11 they eliminated the culvert.

Deputy Mayor, Bourque asked why would the Village replace, we did not build the highway. The onus should have lied with them to replace and not the Village.

Councillor, Carrier said during the discussion he thought that the removal of the culvert was done by the Village during our construction.
Absent: Emmie Flanagan moved that the previous motion be tabled to next regular meeting of Council, seconded by Ron Bourque. Motion carried.
Absent: The CAO was requested to make an inquiry to DOT regarding this issue.

General Correspondence:
Correspondence In:
Atlantic Investment Partnership Information Session - Invitation
NCSWC - Minutes of Meeting
Letter sent to Minister of ELG from P. Chapman
Enterprise Chaleur - Planning Session, Rescheduled

Correspondence Out:
Linda Chiasson, Ice Packs Hockey Team - Equipment Purchase
Ms. K. Furlotte - Address Council
Patsy Talbot - Appreciation Belledune Days Festival
F. Guitard, C. Hache, R. Russell - Appreciation Roherty Point Project

Meeting adjourned at 9:20 P.M. on a motion by James Carrier and seconded by Emmie Flanagan.


_______________________________
Clerk/Treasurer


__________________________________
Mayor




Village of Belledune - Regular Monthly Meeting Minutes

September 12th, 2005

Minutes - September 12th 2005 - Time: 7:00 pm
Place: Belledune Municipal Chambers

Present:

  • Mayor, Nick Duivenvoorden
  • Deputy Mayor, Ron Bourque
  • Councillor, James Carrier
  • Councillor, Michael Firlotte
  • Councillor, Emmie Flanagan
  • Councillor, Austin Tardif
  • CAO Clerk/Treasurer, Brenda Cormier

Mayor, Duivenvoorden called the meeting to order.

Councillor, Emmie Flanagan delivered the Serenity Prayer.

Austin Tardif moved that the agenda be adopted with addition, seconded by Emmie Flanagan. Motion carried.

Statement of Conflict of Interest: Nil

Minutes & Business Arising from Minutes
James Carrier moved that the minutes of the Regular Meetings held on August 8 and September 6, 2005 and the Special Meeting held on August 30, 2005 be adopted as presented, seconded by Austin Tardif. Motion carried.

Councillor, Tardif asked to have the policy working documents submitted to him by e-mail.

Mayor, Duivenvoorden, asked if the certificates had been purchased yet for Volunteers who worked at Roherty Point. If not, he would like it clarified that Jamie Firlotte, his employee, was there under the direction of himself. Therefore, Council may wish to reconsider and amend the previous motion of September 6, 2005.

Presentations / Petitions / Delegations: Nil

Statements by Members of Council:
Mayor, Duivenvoorden proclaimed October 17 to 23, 2005 as Canadian Citizenship Week in Belledune.

Deputy Mayor, Bourque (copy of report on file)
Report consisted of the issue of planning and the need for Council members to prepare for 2006 Budget discussions by bringing ideas and prepared projects to the table for discussion. Lack of planning is one of the problems that plague Council. In preparation for 2006, Council should review 2005 Budget results. Final results of Council performance can be measured by the results of their current year budget.

The next issue was regarding the Veterans Appreciation Day - September 18, 2005. Council received a copy of the agenda.

Deputy Mayor, Bourque advised he was approached by some JR Campground seasonal campers regarding the proposed 2006 rate increase. He stated he would evaluate the cost. Council has been provided a comparison previously and he has prepared the 2005 numbers in reference to seasonal campers and septic services cost and there has been a substantial increase over 2004. The Campground currently runs a deficit in the amount of $30 to $35 thousand dollars, subsidized by the taxpayers. As a taxpayer, he is not willing to subsidize the additional cost to accommodate the seasonal campers. He would like each Councillor's input on this issue.

Mayor, Duivenvoorden indicated that it may not be necessary to decide tonight. There are people in the audience that may have something to add after the meeting. We should get all information.

Deputy Mayor, Bourque said he would like each Councillor polled to see where they stand.

Ron Bourque moved that the 2006 Jacquet River Campground Rate proposal be accepted as presented and read, seconded by James Carrier. Motion carried. (3 yeas - Councillor's Bourque, Carrier & Tardif) (2 nays -Councillor's Firlotte & Flanagan)

Councillor, Firlotte said he was also approached and the seasonal camper's biggest concern is not with the increase from $590 to $650, but rather with the septic dumping cost. One free dumping per week and $7.50 for each additional dumping. In 2005 they were receiving three-(3). What they are asking is for two -(2) dumpings.

Michael Firlotte moved that the motion be amended so as to change the 2006 Jacquet River Campground Rate proposal to include two septic dumping per week for seasonal campers, seconded by Emmie Flanagan. Motion defeated. (2 yeas -Councillor's Firlotte & Flanagan) (3 nays - Councillor's Bourque, Carrier & Tardif)

Deputy Mayor, Bourque presented the information and percentages of users of the septic dumping for the 2005 Season, as per the date that the information was gathered. If the $7.50 is not going to be paid, then the tax payer already subsidizing will be asked to subsidize further. The JR Campground Rate is already cheaper than any other campground in the area.

Councillor, Flanagan asked to clarify Councillor, Firlottes motion amendment.

Councillor, Firlotte said another septic system for the Campground may have to be looked at.

Councillor, Carrier said that he is recommending that the meeting schedule be changed to two regular meetings per month and one working meeting. The Council Procedure By-law will be amended to reflect these changes and will be on the agenda for next meeting for First and Second readings. He also is making a recommendation that Patsy Talbot be recognized for all the work she did for the 2005 Belledune Days Festival. This will be addressed under motions and resolutions.

Reports:
Austin Tardif moved that the Financial Report be accepted as presented and Accounts Payable paid, seconded by James Carrier. Motion carried.

Administrative Report:
Council was advised that they are invited to attend a gathering at the Dalhousie Nursing home on September 21, 2005 in recognition of the purchase of the new bus and the contributors.

The invitation to contractors for the estimate on development of property on Jacquet River Drive did not receive any participation.

" Mayor, Duivenvoorden said he proposes a different way of approaching this. Wood contractors will be asked to evaluate the cost of wood.

" Council recommended a couple of local contractors be asked, with R Murphy being one and another to be identified if Council knows anyone.

Contactor has submitted the invoice for the Quinn Road / Noel Road tender. Who will be doing final inspection for approval of payment? There was a question regarding additional gravel needed for Quinn as well as additional gravel to cover culvert on Noel Rd property.

" Mayor, Duivenvoorden said he walked the road and finds it o.k. He does not know where the additional gravel will go.

" Councillor, Carrier said he looked at also and he suggests that the additional area be done. He said Woodcox Trucking suggested an additional ten loads would do the work.

" Mayor, Duivenvoorden asked to have Municipal Works Supervisor look at the job and make a recommendation to Council.

" The CAO said she will have him take photos and if he is able make a recommendation for next meeting. He will also be asked to find out what it will take to complete Noel Rd. culvert.

" The COA was advised that the contractor has completed the scope of work as per the request and therefore it is approved for payment.

By-laws and Policies: Nil

Motions & Resolutions:
Michael Firlotte moved that the Lawlor Road crossover pipe be replaced this year and LCL be requested to do as an addition to their contract, seconded by Emmie Flanagan.

Deputy Mayor, Bourque suspect that this is a classic example where Council members need to look at local contractors. The other way may be cheaper and quicker way but he is recommending that the work be done with local contractors.

Ron Bourque moved that the previous motion be amended to replace the wording "LCL be requested to do as an addition to their contract" with "go to invitational tender with J.T. Landry & Son, Woodcox Trucking and Danny Smearer" seconded by James Carrier. Motion carried. (4 yeas - Councillor's Bourque, Carrier, Flanagan, Tardif) (1 nay - Councillor, Firlotte.)

Michael Firlotte moved that the Lawlor Road crossover pipe be replaced this year and go to invitational tender with J.T. Landry & Son, Woodcox Trucking and Danny Smearer, seconded by Emmie Flanagan. Motion carried

Michael Firlotte moved that the Noel Rd. culvert repairs, Mitchell shoulder washout and Lawlor / Mitchell Intersection paving be done as an addition to LCL Excavation Inc. contract, seconded by Emmie Flanagan. Motion carried. (3 yeas - Councillor's Bourque, Firlotte and Flanagan) (2 nays - Councillor's Carrier and Tardif)

Councillor, Tardif asked about the cost.

The CAO was advised to have the engineering consultant prepared cost estimates for both jobs.

James Carrier moved that a $100 Wal-Mart Gift Certificate be purchased for Patsy Talbot in appreciation for all her work for 2005 Belledune Days Festival, seconded by Emmie Flanagan. Motion carried.

Emmie Flanagan moved that the motion of September 6, 2005 regarding purchase of gift certificates to recognize volunteers who worked at Roherty Point be amended to remove Jamie Firlotte as one of the recipients, seconded by Austin Tardif. Motion carried. (4 yeas- Councillor's Carrier, Firlotte, Flanagan & Tardif) (1 nay - Councillor Bourque)

General Correspondence:
Michael Firlotte moved that Norma Doucet be reimbursed for mileage expense at the municipal rate for attending meetings as municipal representative on the Dalhousie Nursing Home board of directors and the St. Joseph Hospital Advisory Committee, seconded by James Carrier. Motion carried.

Deputy Mayor, Bourque inquired about provincial rates. Councillor, Tardif inquired if there were other municipal representative not being reimbursed. Councillor, Flanagan inquired about Patsy Talbot's expense for Belledune Days.

Correspondence In:
Bryan Meade - Jacquet River Campground
Donations / Advertisements
Austin Tardif moved that the Village donate $200 to Belledune TOP's for equipment, seconded by Ron Bourque. Motion carried.
Ambulance Report - August
Restigouche SPCA Report - August
Enterprise Chaleur - Community Strategic Planning Session
BPA - Quarterly Security Meeting Minutes
DOE - Clean Water Grant
Serena Gauthier - Thanks

Councillor, Flanagan in response to the decline of donation to The Bathurst Heritage Trust Commission Inc., asked if Council is aware of any students using the Nepisiguit Centennial Cultural Centre.

Correspondence Out:
DOT - Five Year Plan
NB Power - Street light request
JR Lions Club - Potential Partnering
K. Furlotte - Address Council

Meeting adjourned at 8:28 P.M. on a motion by James Carrier and seconded by Emmie Flanagan.


_______________________________
Clerk/Treasurer


__________________________________
Mayor




Village of Belledune - Regular Monthly Meeting Minutes

September 6th, 2005

Minutes - September 6th 2005 - Time: 7:00 pm
Place: Belledune Municipal Chambers

Present:

  • Mayor, Nick Duivenvoorden
  • Deputy Mayor, Ron Bourque
  • Councillor, James Carrier
  • Councillor, Michael Firlotte
  • Councillor, Emmie Flanagan
  • Councillor, Austin Tardif
  • CAO Clerk/Treasurer, Brenda Cormier

Mayor, Duivenvoorden called the meeting to order.

Councillor, Emmie Flanagan delivered the Serenity Prayer.

Austin Tardif moved that the agenda be adopted with additions, seconded by Emmie Flanagan. Motion carried.

Statement of Conflict of Interest:
Councillor, James Carrier filed with the Clerk a Disclosure of Interest under Deputy Mayor, Bourque's Statement - Caretaker Contract, Recreation Centre.

Presentations / Petitions / Delegations:
" James, June and Randy Furlotte - Hearing Unsightly Premises Notice
Mrs. Furlotte asked her son Randy to be here as he is the owner of the vehicles on the property. She signaled out Mr. Bouffard and stated that he has said they had to have everything taken from the property and they were not allowed to even install a fence, even thought they have a letter stating from before that they could install one.

Randy Furlotte spoke on the issue of notice served and made repeated statements and inquires relating to the following issues: " Feels they are being singled out and harassed
" Neighbour is using the Village and its by-law as a tool to fight and get what they want
" Feels this is a democracy, they own the property, pay taxes and should be able to control their own property
" Difference of opinion of the value of vehicles - and definition of derelict - he earns money with these vehicles and parts. What may not be valuable to one may be valuable to another
" Working on vehicles is his hobby and he feels it should not be decided by someone else whether it is permitted or not
" Who & how is it determined which properties are to be cleaned up - made reference to overall village conditions
" The issue of finances and inability to afford new vehicle
" Legalities of who is permitted to go on property without permission
" The threat of court is an expense venture - it will cost everyone

After much dialogue, he advised that he has started cleaning up some of the vehicles and parts, however contrary to what has been determine by the notice he does not agree that all the vehicles are derelict and of no value. He admits that because of his sometimes absent, lack of another space and procrastination it may not be done as timely as could be. He would agree the property did not look good, but various measures have been taken to tidy up, some vehicles gone, the grass has been cut, some parts put away etc. What he would like to know is what is going to be acceptable. He asked if Council members had drive by lately. He requested if the by-law enforcement officer was going to go see the property again.

Mayor, Duivenvoorden throughout the conversation maintained that the by-law is not meant to create hardship, harass or to get involved in neighbour disputes. The intention of the by-law is to coincide with zoning by-law and put a procedure and system in place to deal with these issues. Neighbouring property owners expect a certain standard to be maintained in their neighbourhood. It is to make the community better as a whole. The Council only proceeds when a complaint is issued. Currently there are three complaints for three properties; there will most likely be more to come. Complaints are investigated and evaluated and if there is non-compliance then a process of resolution must take place. The solution may not be difficult or require legal intervention; court is always the last action. The intention is through an exchange of information, such as what it taking place, acceptable resolutions should be able to be identified. The issue is if there is non compliance then it has to be addressed. He recognized that Randy Furlotte and well as James and June Furlotte have taken issue with this. Council is not here to determine whether he or his neighbour is right. The positive in this is that some work has already commenced and that there is an interest in finding what the acceptable solution will be.

Deputy Mayor, Bourque noted that he sees that this is being taken seriously and he is to be commended for that. He has seen a big improvement in the last while. You have made a large leap of faith; this is a good step forward. Perhaps after the meeting with the enforcement office there will need to be a compromise.

It was confirmed between Mr. Bouffard and Randy Furlotte that they will meet tomorrow at 10:30 a.m. on site to evaluate what has been done and what is left to be done.

Mayor, Duivenvoorden noted that Randy had pled guilty to procrastination; perhaps the by-law will help him with this. Again Council does not make the ultimate decision whether compliant or not. This issue can be resolved and he looks forward to seeing the results after tomorrow's meeting.

Statements by Members of Council:
Deputy Mayor Bourque presented the following issues.
" Signs of Highway for advising of food and gasoline availability in the Village. Why we do not have any of these tab sings displayed on the provincial signs.

Mayor, Duivenvoorden noted that this is provincial territory suggested that a letter could be sent to the Department regarding this issue.

It was also noted by the CAO that this was looked at in the past and there is a distance requirement that has to be met and it was determined at that time the service facilities in the village are beyond the distance requirement.

Deputy Mayor, Bourque will draft a letter requesting the advertising tabs for Belledune.

" Ditching between Archibald and Noel road along Main Street.
It was noted that the ditches in this area are extremely deep and could cause some problems. It also does not look good coming into our community. He will be bringing to the table at budget time for discussion.

" Archibald Road - Slow moving traffic
It was brought to his attention that there are slow moving vehicles along that street (i.e. tractors) that are of a safety concern to other motorist. He would like to have signage. Directive was to have the legalities of posting such signs investigated and if permissible the type of signs that should be displayed.

" Recreation Centre -Doors
There are poor fitting doors in the Recreation Centre that are creating great heat loss in the winter. These need to be looked at for repairs and if necessary replacement Directive was to have Window/Door Contractors evaluate and make a recommendation with estimate for Council consideration

" Roherty Point
Deputy Mayor, Bourque is extremely disturbed over an issue that took place recently. A message was put on the council message manager system requesting materials for Roherty Point. The response was three of five Councillors saying no. The Councillor making the request then called one Councillor that said no and convinced that Councillor to say yes. Why did he not get that same call? He feels this shows a lack of respect for decisions of Council as well as a lack of respect for individual Councillors. Other Councillors were not privy to the information exchanged in that conversation.

Mayor, Duivenvoorden noted that Roherty Point has been at the table often. Improvement can definitely be seen there. In the beginning there was a budget of $20,000 established for this project. Perhaps every item should not have required approval. Perhaps the Councillor working on this project was doing so to keep Council in the loop.

Deputy Mayor, Bourque said the issue keeps arising because of lack of planning. He does not agree that money should be spent without Council approval. If the planning was done up front then the expenditure would be outlined in the project.

Councillor, Flanagan noted that she is the Council member being referred to. The issue being questioned was as a result of her being in Ottawa and materials were needed then. On another point, she called two Councilors not one. One of those Council members was not at the meeting and did not have all the information.

Deputy Mayor, Bourque said now that Councillor, Flanagan has identified herself, he wishes to tell her he is not trying to curb her enthusiasm but rather point out the need to do planning.

Councillor, Carrier vacated meeting - Statement of Conflict of Interest

" Caretaker Contract -Recreation Centre
Deputy Mayor, Bourque noted that recently an event at the Recreation Centre resulted in a hole being made in the wall and a very messy situation in the washrooms, vomit everywhere. He feels this is above the conditions outlined in the Caretakers contract. In discussions with the Caretaker she advised of other incidents in the past of a similar nature. He inquired if her preference would be not to have to clean this type of mess at all or be properly compensated. She advised that she could do the cleanup. In his opinion, such work is beyond the normal scope of work and should be compensated and these costs should be bore by the renter.

Ron Bourque moved that $50 of the Recreation Centre - Renters damage deposit be deducted and paid to the Caretaker for incidents where it requires cleaning of inappropriate human secretions, seconded by Michael Firlotte. Motion carried.

It was noted and recommended by the CAO that a Facilities Rental Agreement and Form be draft outlining the terms and conditions for rental. The Administrative Assistant has worked on one in the past and she could revise and prepare a draft for Council review.

Councillor, Carrier returned to meeting.

Councillor, Carrier presented the following issues.
" He advised Council that he has prepared a tender package for the Gazebo/Bandstand at the Recreation / Ballfield grounds. He met with the three contractors to present them with document, review and invite them to bid. Bids are to be ready for awarding on September 19, 2005. James Carrier moved that the Gazebo/Bandstand tender proceed to invitational bids with A1 Construction, J & G Carpentry and J. Hilliard General Contractor, seconded by Emmie Flanagan. Motion carried.

Deputy Mayor, Bourque confirmed that Councillor, Carrier will be conducting the inspections including the final inspection.

Councillor, Flanagan inquired if the work would be completed before snowfall and she was advised it would be.

" Policy & Procedure By-law for Council He wished to address the issues of the number of meetings and would like consideration to be given to reducing them. Hew will be bring forward at the next meeting a proposal of 2 regular meeting per month - 1st & 2nd Mondays and 1 working session - 3rd Thursday. He would like Council to give this some thought.

Councillor Flanagan presented the following issues:
" The Roherty Point project will be brought up for the last time this year. Brenda Russell is just about finished, with about two (2) days left. She would like at this point to recognize some volunteers, Randy Russell for labour and materials, Charles Hache, Jamie Firlotte and Flo Guitard for labour. She would like to see an expenditure of $250 for gift certificated in appreciation for their contribution to this project.

Emmie Flanagan moved that three gift certificated be purchased from Canadian Tire -$100 for Randy Russell and $50 each for Charles Hache and Jamie Firlotte and a $50 Gift Certificate from Staples for Flo Guitard, seconded by James Carrier. Motion carried. (4 yeas - Councillor's Flanagan, Tardif, Carrier & Firlotte) ( 1 nay - Councillor Bourque)

Councillor Tardif confirmed that this would be from the Roherty Point Budget.

" The Calendar Contest is nearing finalization and she has purchased from her own pocket bristol board for displaying of photos for committee. She would like consideration to be given for reimbursement of this expenditure.

James Carrier moved that Councillor, Flanagan be reimbursed up to $20 for bristol board expenditures for Calendar Contest, seconded by Michael Firlotte. Motion carried.

Emmie Flanagan moved that three -(3) additional concrete garbage cans be purchased for Roherty Point at an estimated cost of $350 each, seconded by Austin Tardif. Motion carried.

Deputy Mayor, Bourque inquired would the project still be within budget and he was advised, yes.

Reports:
Administration Report: The following issues were presented to Council
" Council review of Rural Plan - September 12, 2005 starting at 9:00 a.m. Councillor, Carrier advised he would not be there.
" Street Light Request - Permanent Resident Waterfront Drive. Directive was to proceed to have installed.
" Soil Sampling was done by Craig HydroGeoLogic the later part of August.
" A meeting was held with Jean Claude Arseneault of Roy Consultants to review building expansion and renovation proposal. Information will be brought to Council when required.
" The need to purchase a new garbage compactor for 2006 was confirmed with driver and the issue of tender specification will have to be determined by Council.
" The roadside resting areas as proposed has not proceeded yet. It is being recommended that the benches, garbage cans and fence material be purchased this year, but only be installed next year due to timing.
" The use of private access for Firlotte Road residents during the NB East Coast Railway overhead bridge repairs has been denied. Other alternative were presented and Mayor, Duivenvoorden met with Mr. Richard and they did an on site visit. More information will be brought to the table once a proposal is ready.
Mayor Duivenvoorden asked to have the meeting scheduled with the Municipal Works Supervisor, the property owner and himself.
" Jacquet River Campground employees would like a post season meeting with Council.
" Due to difficulty contacting the contractors by telephone for the Jacquet River Drive Property development estimated, a written request was sent inviting them to a meeting on September 8, 2005 if they are interested. Council will be advised at the September 12, 2005 meeting of the outcome.
" It is being recommended that a meeting with engineering consultant, Francis Frenette be held in the near future to discuss pending jobs and plans for next year.
" Street Turning areas are still an issue. In particular on Legacy Road as identified by DOT and the Laviolette St. West.
Mayor, Duivenvoorden said he intends to meet with a property owner to discuss a potential turning area on Laviolette St.
" Right of Entry and Temporary Easement agreements are ready to be distributed to property owners for the Brideau Lane Brook project and the Main Street Storm Sewer project. They require both the signature of the Mayor and Clerk and it would require both be present with the respective property owners.
" The status of the Policy and Procedure Development has been reviewed with Mel Parker. The documents are now in the first draft stage - templates from another municipality. However, they are now at the stage where they will require Council's review and input as they have to be fine tuned to what Council wants to meet the needs for Belledune. There are many documents and therefore they will be distributed to Council in batches, with time line for returning. A commitment of time and participation will be needed from Council to see this process move forward. The first batch of documents will be circulated to Council in the near future.

By-laws and Policies: Nil

Mayor, Duivenvoorden excused himself at 8:45 p.m. and also advise Council that he most likely will not be present at the working session on Thursday. Deputy Mayor, Bourque assumed the chair.

Motions & Resolutions:
Michael Firlotte moved that the 2005/2006 Ambulance Service Agreement between the Village of Belledune and Provincial Department of Health & Wellness be accepted and endorsed, seconded by Austin Tardif. Motion carried.

General Correspondence:
Correspondence In:
DNR, Judy Mercier - Application for Easement
Peggy Gordon, Belledune Citizens Comm. - Questions, Re: Bennett
Bathurst Sustainable Development - Request for meeting
DOT, David Cogswell - Five Year Priorities Road Work

Donations & Advertizing:
Austin Tardif moved that a $400 donation be give to the Leisure & Active Living Committee - September 17, 2005 Fun Day Event, seconded by Emmie Flanagan. Motion carried.

Emmie Flanagan moved the Village from the Recreation Equipment Budget reimbursement the Ice Packs Female Hockey Team, upon issuing of receipt, up to $600 for the purchase of Goalie Equipment to be owned by the municipality, seconded by Austin Tardif. Motion carried.

Michael Firlotte moved that the Village place a ¼ page advertisement for the cost of $300 in the special supplement of the Tribune in recognition of their 100th anniversary, seconded by Emmie Flanagan. Motion carried.

James Carrier moved that the Village for the cost of $1,500, partner with the Tourism Chaleur and the Chaleur region municipalities for advertising in the tourism guide, seconded by Emmie Flanagan. Motion carried.

Monthly Fire Chief's Report
SPCA Report _ July
BDPC - Permit Report, August
Charles Hubbard, MP - ACOA Funding
Office of the Premier - Chaleur Working Group on Long Term Care
AMANB (2) - Ms. Brenda Cormier, Board Member

Correspondence Out:
R. Murphy, JT Landry & Son, Doucet Contracter de Bois - Meeting
Ms. G. Maltais, GCP Bristol - Marketing Plan
Hon. Dale Graham, Wastewater Management Feasibility Study - Clean Water Grant
Village of Saint Quentin, Mayor Beaulieau
Mr. Roger Clinch, BMS Mining Division - Chaleur Drive Water & Wastewater Systems
James & June Furlotte - Public Hearing

Meeting adjourned at 9:25 P.M. on a motion by James Carrier and seconded by Emmie Flanagan.


_______________________________
Clerk/Treasurer


__________________________________
Mayor




Village of Belledune - Regular Monthly Meeting Minutes

August 30th, 2005

Minutes - August 30th 2005 - Time: 6:30 pm
Place: Belledune Municipal Chambers

Present:

  • Mayor, Nick Duivenvoorden
  • Deputy Mayor, Ron Bourque
  • Councillor, James Carrier
  • Councillor, Michael Firlotte
  • Councillor, Emmie Flanagan
  • Councillor, Austin Tardif
  • CAO Clerk/Treasurer, Brenda Cormier

Purpose of Meeting: Main Street Storm Sewer & Ditching Tender

Mayor, Nick Duivenvoorden called the meeting to order.

Emmie Flanagan moved that as per the recommendation of Francis Frenette of Roy Consultants Group, the Main Street Storm Sewer & Ditching Tender be awarded to the lowest bidder, LCL Excavations Inc. for the amount of $190,733.02 , seconded by Austin Tardif. Motion carried.

Meeting adjourned at 6.36 P.M. on a motion by James Carrier and seconded by Austin Tardif.


_______________________________
Clerk/Treasurer


__________________________________
Mayor




Village of Belledune - Regular Monthly Meeting Minutes

August 8th, 2005

Minutes - August 8th 2005 - Time: 7:00 pm
Place: Belledune Municipal Chambers

Present:

  • Mayor, Nick Duivenvoorden
  • Deputy Mayor, Ron Bourque
  • Councillor, Michael Firlotte
  • Councillor, Emmie Flanagan
  • Councillor, Austin Tardif
  • CAO Clerk/Treasurer, Brenda Cormier
  • Absent: Councillor, James Carrier

Mayor, Duivenvoorden called the meeting to order.

Councillor, Emmie Flanagan delivered the Serenity Prayer.

Michael Firlotte moved that the agenda be adopted with additions and deletion, seconded by Austin Tardif. Motion carried.

Statement of Conflict of Interest: Nil

Minutes & Business Arising from Minutes
Austin Tardif moved that the minutes of the regular monthly meetings held July 11 and Aug. 2, 2005, be approved, seconded by Emmie Flanagan. Motion carried.

Business Arising:
Deputy Mayor, Bourque asked about the WHSCC Conference Sessions. He was advised by the CAO that there are new sessions that Nicole and Cameron have not taken.

Deputy Mayor, Bourque also commented on the letter drafted my Mayor, Duivenvoorden to the Editor of Telegraph Journal and discussed at a previous meeting. He wishes to say that it was well done and a lot of thought had gone into it. It is a pity that more of the community could not have seen it.

CAO, Brenda Cormier advised Council she had checked the boundary for Enterprise Chaleur territory and it does take in the area west of Belledune boundary, therefore entrepreneurs from that area could also qualify to be nominated as Entrepreneur of the Year if they fit the criterion.

Councillor, Firlotte will take on the task of checking with Hometown Communications and gathering the appropriate information for the application.

Presentations / Petitions / Delegations:
James Firlotte requested that their hearing be postponed until next Monday.

Mayor, Duivenvoorden explained that the next regular meeting of Council is September 6, 2005 and that with no objection from Council the hearing will be rescheduled to that dated.

Statements by Members of Council:
Mayor, Duivenvoorden wishes to make comments regarding Belledune Days. He congratulated all the organizations, all of whom are volunteers. The events were well attended and there was a lot of fun. This speaks well of the spirit of this small community. He is pleased to see so many come out. A special thanks is extended to Patsy Talbot for coordinating this festival.

Deputy Mayor, Bourque presented his monthly report: (A full copy is on file) He spoke on the issue of Council's lack of planning creating problems for projects getting done. Council needs to plan, budget and give clear directives. Second, he advised that he had visited two youth centers in order to get ideas for this communities' need. He foresees a Belledune Youth Centre having games, videos, music and leisure area. He will be bringing forward another presentation to Council outlining intentions for 2006. Next, he discussed the Belledune Days Beer Gardens and the proceeds of $5,230.13 were realized. He publicly thanked all those, by name, who volunteered their time and assisted him with this event. His next issue was in reference to the Veterans Day Event to be held on September 18, 2005 and he will have the agenda ready to present during his next monthly report.

Deputy Mayor, Bourque's next agenda item is regarding local contractors and job bidding in our community. In discussions with two contractors in the area the questions arose as to why they are not involved, why do they not bid and why they are not invited to bid. Council needs to set down a policy with the priority being placed on quality of work rather than price. The Council needs to set down the proper procedures and make the local contractors aware. It is then their business to comply. The policy and procedures need to be loud and clear for contractors.

Mayor, Duivenvoorden noted that it is probably the same contractors that talked to him. We need to simplify the process. It is difficult to disqualify local contractors because of past. It is most likely too late to do anything for 2005 but it does warrant looking at for 2006.

Councillor Flanagan wishes to update Council on Roherty Point project. Because of difficulties with the availability of manpower she is requesting that some additional persons be hired to replace the ones previously hired, as they are busy doing other jobs. There is two weeks remaining from the previous approval. The trails need to be finished and the fencing installed. Four wheelers are starting to tear up the trails and she will be suggesting sono tubing concrete for barricades. The hydro seeding has been cancelled because the site is not ready. To finish the trails she will need another 12 tons of crushed rock. The previous quantities approved came in at a lesser price.

Mayor, Duivenvoorden asked questions about the type of work left to be done, amount of damage by four wheelers, the aesthetics of concrete barriers. He recommended that Councillor, Flanagan place her proposal under motion and resolutions.

Reports:
Financial Report
Austin Tardif moved that the Financial Report be accepted as read and the Accounts Payable be paid, seconded by Michael Firlotte. Motion carried.

Administration Report:
" Clarification was requested for the property development of the lands on Jacquet River Drive. What is being requested of Contractors?

There was general discussion of Council regarding the proposed use of that property. What Council is requesting is to have contractors give an estimate of the cost of developing the land (i.e. - wood cutting and clearing and fill) so as Council will have some concept of cost for their 2006 budget. There will be no commitments to the contractors for work as it would be tendered in 2006. The purpose is for estimating purposes only.

" Meeting with Aliant regarding evaluation of communications needs. The following services were reviewed, Internet, Cellular, Council Message System and Telephone.

Ron Bourque moved that the Council Message Manager System be enhanced to include message notification to individual Councillor's personal phones, seconded by Emmie Flanagan. Motion carried.

" Council was briefed the NCSWC landfill temporary closure and the interruptions in garbage collection.

By-laws and Policies: Nil

Motions & Resolutions:
Austin Tardif moved that Nicole Carrier and Cameron MacLellan attend the WHSCC Health and Safety Conference in St. John from Oct. 23-25, 2005, seconded by Emmie Flanagan. Motion carried.

Emmie Flanagan moved that two persons be hired for two weeks to complete Roherty Point Trails and an additional 12 tons of crushed rock be approved, seconded Emmie Flanagan. (Motion Removed)

Deputy Mayor, Bourque said he recognizes and appreciated what Councillor, Flanagan is trying to achieve. This project is floundering a bit because of lack planning and budgeting. He has visited and it is looking very nice. However, knowing the problems, manpower, four wheelers, etc. would it not be better to look at the issue for 2006 and postpone further work until then?

Councillor, Flanagan said she agrees and Phase 2 will be prepared. The issue is not being able to utilize manpower.

Mayor, Duivenvoorden stated the concerns expressed are fair, however vandalism is not secluded to our area only. There are problems everywhere as this was an issue identified at a regional meeting with RCMP last week.

Councillor, Tardif asked if all the crushed rock was spread already.

Councillor Flanagan said there are a couple of piles and more is needed for the other area.

Councillor, Firlotte inquired if a motion was really needed as there is already a motion for the manpower.

Mayor, Duivenvoorden said that as advised by the CAO our TED employee could be relocated from the Campground, therefore only one additional one is needed. Does Councillor Flanagan have anyone to recommend.

Councillor, Flanagan suggested Brenda Russell as she is familiar with the work being done there.

Emmie Flanagan moved that Brenda Russell be hired for two weeks (80 hours total) for the Roherty Point project, seconded by Austin Tardif. Motion carrier. (3 yeas - Councillor's Flanagan, Firlotte, Tardif) (1 nay -Councillor, Bourque)

Emmie Flanagan moved that an additional 12 tons of crushed rock be ordered from Blanchard's, seconded by Michael Firlotte. Motion defeated. (1 yea - Councillor, Flanagan) (3 nays - Councillor's Firlotte, Bourque & Tardif)

Councillor, Tardif said it would be more advantageous to wait for the pricing on sono tubing and cement for barriers. Perhaps piping could be used.

General Correspondence:
Correspondence In:
Patsy Carrier - Regarding Jacquet River Campground
Ambulance Report - July
BDPC - Monthly Permit Report (July)
P. Bernard Lord - Villa Sormany
J. Volpe - Thanking B. Cormier for serving as NBMFC Director
Junia Culligan - Complaints regarding meeting July 19/05

Correspondence Out:
Tom Ferrari & Beulah Russell - Tender 2005-07
James & June Furlotte - Public Hearing

Meeting adjourned at 8:30 P.M. on a motion by Emmie Flanagan and seconded by Michael Firlotte.


_______________________________
Clerk/Treasurer


__________________________________
Mayor




Village of Belledune - Regular Monthly Meeting Minutes

August 2nd, 2005

Minutes - August 2nd 2005 - Time: 7:00 pm
Place: Belledune Municipal Chambers

Present:

  • Mayor, Nick Duivenvoorden
  • Deputy Mayor, Ron Bourque
  • Councillor, James Carrier
  • Councillor, Michael Firlotte
  • Councillor, Emmie Flanagan
  • Councillor, Austin Tardif
  • CAO Clerk/Treasurer, Brenda Cormier

Mayor, Duivenvoorden called the meeting to order.

Councillor, Emmie Flanagan delivered the Serenity Prayer.

Ron Bourque moved that the agenda be adopted, seconded by Austin Tardif. Motion carried.

Statement of Conflict of Interest: Nil

Presentations / Petitions / Delegations: Nil

Statements by Members of Council:
Mayor, Duivenvoorden, wishes to bring to the table for discussion the development of the property on Jacquet River Dr. He would like some feedback from Council regarding the clearing of property in preparation for development, whatever that may be. The question to Council is do they wish to proceed and if so by what process. Does it require a consultant to determine how it should be done? Councillor, Flanagan asked if there were funds in the budget. Mayor, Duivenvoorden said not specifically earmarked for that.

Councillor, Carrier questioned whether it would be cleared for housing development or business development; that would impacts on how the land would be cleared. He also indicated that not all the funds for land acquisitions had been spent and perhaps some of that could be used. As well, he suggested that a wood contractor such as Robert Murphy could be asked to evaluate and determine the revenue from woods sales and that could be put back into the property development. Councillor, Flanagan said it was mentioned that it is very swampy. Should it be fully cleared? Councillor, Tardif stated perhaps clear cutting may not be the best option. He inquired whether the Economic Development Committee had discussed the development of this property as proposed by Council. Councillor, Firlotte said that he has mentioned a few options such as cabins or motel but left it with them to consider over the summer. Deputy Mayor, Bourque said perhaps it would be better to determine the use first, discuss during budget and develop a plan.

Mayor, Duivenvoorden said his intention for putting it on the agenda was to have Council discuss and not have it forgotten. He does like Councillor, Carrier's idea about having Mr. Murphy evaluate. Also a buffer should be left to respect the adjacent properties. Councillor, Bourque said he could also submit the name of another contractor who may be interested.

The CAO was advised to have two or three contractors (those identified by Council) to evaluate the clear cutting of the property with the exception of approximately twenty or so strategically located trees that may become part of the landscaping.

Councillor, Flanagan gave an update on the status of Roherty Point project. There were some adjustments that needed to be made in relation to the crushed stone for trails; one being the size and the other is additional amount needed. She called Council members to get a majority consensus and a motion will be make later. As well the grass seed was purchased as approved and spread, however it was not a successful venture due to lack of rain. She proceeded to check on hydro seeding cost with Gaston Roy of Roy Consultants and once again contacted Council members for a majority consensus. This will also be addressed under motions. Due to other job requirement the students and casual workers have been busy doing other jobs. However, she would like to acknowledge and thank four volunteers who helped with the spreading of the first supply of crushed rock on the trails, Flo Guitard, Randy Russell, Charles Hache and Mayor Duivenvoorden's use of equipment and employee Jamie Guitard. Final point is the fencing which was approved has not been started yet but it will proceed once the manpower is available.

The Rendezvous Caravan tour had to be cancelled because there was a problem getting a driver. As well a problem arose with the guide. It is too bad it didn't work out, but there is also an incident which she would like to discuss with Council, however not publicly.

Reports:
Administration Report:
" Main Street Storm Sewers & Ditching tenders will be open on August 9, 2005 at 2:00 p.m.

Other Street Projects
" Curry Drive Storm Pipe Crossing.
The directive was to have Roy Consultants proceed with engineering, survey and estimate for the first proposal.
" Guard Rail issues - Archibald Rd. and Mitchell / Lawlor Rds. Intersection.
The directive is to have Roy Consultants evaluate and prepare cost estimate.
" The Roherty Rd. repairs and businesses entrances pothole repairs will be brought back to Council once their evaluation and cost estimates are complete.

Other Projects:
" Proposed building expansion and garage roof repairs
Will be addressed under motions
" Status of Soil Sampling (Phase 2) - This was held up waiting for the signing of permission letters from property owners. Council will be kept advises as it proceeds.
" Wastewater Management Feasibility Study - Term of Reference
Council received a copy in there meeting packages, they will review and discuss on August 9, 2005.
" Garbage Compactor Purchase 2006 - Spec will need to be prepared in order to go to tender.
Council will proceed to discuss with the driver if there is a need for a new truck in 2006 and if so he should be able to assist in preparing the specifications.
" Roadside resting areas have not been identified yet as Cameron MacLellan has not had the time to work on this.
Meeting:
" Meeting with NB East Coast Railway has been confirmed for Aug. 9, 2005 at 7:00 p.m.
" Proposed meeting with DOE and legal counsel Michel Robichaud
The directive was to target a date in the last week of August or first week of September.

UMNB Conference:
" Mayor, Duivenvoorden, Deputy Mayor, Bourque and Councillor, Flanagan will attend.

Mayor, Duivenvoorden said the CAO will be in Fredericton the evening before to attend a meeting and perhaps she should also attend. Council was in agreement.

By-laws and Policies: Nil

Motions & Resolutions:
There were two bids submitted for Street Work RFP #2-2005:
JT Landry and Son - $41,500.00 plus taxes
Woodcox Trucking - $39,000.00 plus taxes

Michael Firlotte moved that the Street Work RFP #2-2005 be awarded to the lowest bidder, Woodcox Trucking, for the amount of $39,000. plus taxes, seconded by Austin Tardif. Motion carried.

Brideau Lane Brook Relocation
Michael Firlotte moved that as per the recommendation of Project Manager, Francis Frenette, the Brideau Lane Brook Relocation tender be awarded to LCL Excavations Inc. for the amount of $98,391.70 including HST, seconded by Emmie Flanagan. Motion carried.

Municipal Building Cleaning Person Tender - Five bids received.
Austin Tardif moved that the Municipal Building Cleaning Person tender be awarded to the lowest bidder, Tom Ferrari and Beulah Russell as per the amounts specified in their bids, seconded by Ron Bourque. Motion carried. (3 yea votes-Councillor's Bourque, Carrier & Tardif) - 2 nay votes - Councillor's Flanagan & Firlotte)

Emmie Flanagan moved that the purchases for Roherty Point Project of 12 tons of 1/4" minus crushed rock at a cost of $300 and 12 tons of 5/16" at a cost less than $300 and 433 sq. meters of hydro seeding at a cost of up to $650, be approved as presented, seconded by James Carrier. Motion carried.

Emmie Flanagan moved that Jean Claude Arseneault of Roy Consultants be advised to proceed with the proposal for Building Expansion Project to the east side of the building which includes the addition of three fire vehicle bay areas and renovation of the existing bay areas into municipal office spaces, seconded by Austin Tardif. Motion carried. (3 yeas - Councillor's Flanagan, Tardif & Carrier) - 2 nay votes - Councillor's Bourque & Firlotte.)

General Correspondence:
Correspondence In:
James & June Furlotte - PID 50082163 & 50088616
Supply & Services - Property for Sale
WHSCC 25th Health & Safety Conference
Michael Firlotte moved that Nicole Carrier and Cameron MacLellan attend the WHSCC Health and Safety Conference in St. John from Oct. 23-25, 2005, seconded by James Carrier.

Deputy Mayor, Bourque stated that he does support the training of employees, but he would like to know it these are new sessions each year or a repeat of old ones.
Deputy Mayor, Bourque asked to have the motion tabled to August 8, 2005 meeting until this has been clarified with Nicole and Cameron.
SPCA Report
NCSWC - application to Municipal Borrowing Board
Enterprise Chaleur - Nominations, Entrepreneur of the Year
David Cogswell, DOT - Route 11, Turgeon Road Interchange
Hon. Blaney, TED - SEED Program

Correspondence Out:
Hon. Lord, Hon. Huntjens - Letter of support (Sormany Nursing Home)

Meeting adjourned at 8:40 P.M. on a motion by James Carrier and seconded by Emmie Flanagan.


_______________________________
Clerk/Treasurer


__________________________________
Mayor




Village of Belledune - Regular Monthly Meeting Minutes

July 11th, 2005

Minutes - July 11th 2005 - Time: 7:00 pm
Place: Belledune Municipal Chambers

Present:

  • Mayor, Nick Duivenvoorden
  • Deputy Mayor, Ron Bourque
  • Councillor, James Carrier
  • Councillor, Michael Firlotte
  • Councillor, Emmie Flanagan
  • Councillor, Austin Tardif
  • CAO Clerk/Treasurer, Brenda Cormier

Mayor, Duivenvoorden called the meeting to order.

Councillor, Emmie Flanagan delivered the Serenity Prayer.

Austin Tardif moved that the agenda be adopted with additions and deletion, seconded by James Carrier. Motion carried.

Statement of Conflict of Interest: Nil

Minutes & Business Arising from Minutes
James Carrier moved that the minutes of the regular monthly meetings held June 13, 20 and July 4, 2005 be approved, seconded by Austin Tardif. Motion carried.

Business Arising:
Deputy Mayor Bourque said he was at the harbour and was advised that 2 propellers were lost and there were five pleasure craft parked off shore. He is commenting about this to demonstrate that a floating dock would enhance this area.

Councillor, Flanagan referred to the discussion on July 4, 2004 regarding the Heritage House and the request to repair window. Would Council mind if she replaces the windows herself, it should not cost much. Councillor, Tardif asked at what meeting was this decided to be a Heritage House. Mayor, Duivenvoorden asked if this would make a difference. Councillor, Tardif said that there was a decision to purchase this year, but no discussion to do renovations. Councillor, Flanagan stated that there was a motion to let the Tourism Committee look after. Deputy Mayor, Bourque said he is against having Councillor, Flanagan repair the windows on her own because the cost is not the issue, it would send the message that this is to be used as a Heritage House. Councillor, Flanagan wanted to know if this is how everyone feels. Mayor, Duivenvoorden said we should be careful not to contradict our own Unsightly Premises By-law. Councillor, Carrier said what he is gathering from two Councillors is that they want to wait until 2006 Budget to discuss and deal with this. Councillor, Firlotte when asked said he had no comments to add. Mayor, Duivenvoorden said we will leave it as it is, but it is a bit of a reflection of our work.

Mayor, Duivenvoorden advised Council that he spoke to Francis Frenette of Roy Consultant Group regarding Technisol Services. Mr. Frenette noted that Mr. Comeau is very aggressive in his sales approach but not as competitive with his pricing and therefore has not been used by them.

Presentations / Petitions / Delegations:
Mario Lapointe gave a report to Council on the following headings: (Copy of report is on file)
" Wind Power Project - Land Use Agreement
" Belledune Summer Sports Camp 2005
" Tourism, Leisure & Active Living and Economic Development Committees Activities
" Business Research
" Community Foundation of Canada
" Public Municipal Recreation Development - Liability Issues

Councillor, Flanagan asked about the Community Foundation of Canada and funding.

Deputy Mayor, Bourque advised that as part of the Youth Facilities he did preliminary investigation on skate board parks cost and this will continue to be worked on in the future.

Councillor, Carrier inquired about the Wind Power Project and the relationship and role of Eel River Bar.

Other questions and comments posed by members of Council were in relation to funding sources and percentages, partnerships, energy rebates, time-lines and project phases.

Last item presented to Council was the draft document "Belledune Community Development Plan, To Grow From Within, 2003 - 2008. This was presented to previous Council and he is issuing copies to Council as many of the ideas are being discussed at the meetings of Tourism, Leisure & Active Living and Economic Development Committees.

Mr. Lapointe left meeting.

Statements by Members of Council:
Mayor, Duivenvoorden said his statement is in reference to the article in the newspaper a couple of weeks ago. The fear it has triggered in people is very concerning. He in turn drafted a response letter to the editor, however because the word count was approximately 1100 and the limit is 250 it has not been published so far. In brief summary, he sees the Health Study has three components - 1) Government Role 2) Industry Role 3) People's evaluation of their lifestyles. Clearly, newspapers are interested in sensationalism rather than facts.

Coincidentally, the Food Inspection Board came to his farm after the article was published to test the milk for lead, cadmium and arsenic. The results, which he has in hand, are well below the standards for all three of these elements. He referred to the hardship the local potato farmer, Rosaire Landry, is having to endure because of wrong messages. This long time business is nearing ruin because of this. He only hopes that those people who have spread these wrong messages should someday feel those same harsh effects as this damaging information has created.

Deputy Mayor, Bourque requested if the letter Mayor Duivenvoorden sent was on Belledune letterhead by the Mayor or as a citizen.

Mayor, Duivenvoorden said he sent as a citizen

Deputy Mayor, Bourque expressed interest in a copy of the letter.

Copies will be circulated in Council municipal mailboxes.

Deputy Mayor, Bourque (A copy on file) presented his monthly report which reported on following issues:
" Village Employees and Summer Work Requirements
" Council procedure for requesting work done
" Belledune Days Beer Gardens
" Veterans Day
" Belledune Youth Recreation Centre

Mayor Duivenvoorden in reference to Deputy Mayor, Bourque's comment regarding request by Council members to employees, reminded Council members if they do not already do so, have work requests channeled through CAO and they will be accommodated if possible.

Councillor Flanagan gave review of additional work and material needed for Roherty Point; 3 wooden picnic tables, 5 garbage barrels and the items outlined in the proposal for trails (geotextile, crushed rock and fencing supplies).

The next issue is Rendezvous Caravan proposal includes a bus trip to the Jacquet River Gorge (July 31), an ice cream from Dairy Delight, a Village Pin, a donation of $475 for the supper in Beresford (Aug. 1) and donation of a door prize (recommendation a certificate Jacquet River Campground).

Final item is the proposal submitted by Port of Belledune for a joint venture with the Village for development of a Belledune calendar. As well she would like to propose to Council that a flyer be issued (from the Tourism Committee) regarding a photo contest for calendar that would see a $50 prize for each photo chosen for calendar. The total $600 would be contributed by the Port of Belledune.

Mayor, Duivenvoorden noted that all three issues should be addressed under Motions and Resolutions.

Reports:
Financial Report
Austin Tardif moved that the Financial Report be accepted as read and the Accounts Payable be paid, seconded by Emmie Flanagan. Motion carried.

Administration Report:
The request submitted regarding Smearer Road West washout and the beaver dam problems was reviewed for Council. Directive was given to CAO to contact the licensed expertise to remove the beavers and the dam.

The information regarding Storm Sewer East Belledune (Pantry location) as prepared by Roy Consultant Group was circulated in Council packages for their review and direction.

The information from legal counsel regarding the land use agreement (Wind Power Project) was circulated in Council packages for their review and direction.

Questions and comments posed by Council were in reference to who should respond to legal counsel's questions, who drafted the agreement, who should draft the agreement and the roles and responsibility of the parties involved in the agreement. Directive was given to the CAO to have Mario Lapointe prepare responses to the questions asked by legal counsel and forward and she work as liaison between both.

By-laws and Policies: Nil

Motions & Resolutions:
Ron Bourque moved that Cameron MacLellan be appointed to the position of Manager / Supervisor of Municipal Works, seconded by Austin Tardif. Motion carried.

Emmie Flanagan moved the Village donate two - (2) outdoor ashtrays to the St. John Evangelist Parish, seconded by Ron Bourque. Motion carried.

All four -(4) resolutions were read in their entirety. Emmie Flanagan moved that the proposed subdivision of lands, as presented by the Estate of Mildred Dempsey, located at PID 50231844 be approved, subject to the execution of a Subdivision Development Agreement between the Village and the land owner containing terms and conditions in accordance with the Village's By-Laws and Provincial Standards and Regulations and the Mayor and Clerk are authorised to sign all documents required to effectuate the above mentioned development, as approved by the Village's solicitor., seconded by Austin Tardif. Motion carried.

James Carrier moved that the Resolution relating to By-Law #DUP 05-2005, A By-Law of the Village of Belledune respecting Dangerous and/or Unsightly Premises and regarding the Property of Micheal Meade, 52 River Road, Village of Belledune, PID 50075613 and dated July 11, 2005 be duly adopted and endorsed as presented, seconded by Austin Tardif. Motion carried.

Ron Bourque moved that the Resolution relating to By-Law #DUP 05-2005, A By-Law of the Village of Belledune respecting Dangerous and/or Unsightly Premises and regarding the Property of James and June Furlotte, 397 Noel Road, Village of Belledune, PID 50082163 and 50088616 and dated July 11, 2005 be duly adopted and endorsed as presented, seconded by Austin Tardif. Motion carried.

Emmie Flanagan moved that the Resolution regarding operation of a gravel pit by Mr. Gabriel Noel on land located along Mutton Road and identified as PID 50079128 and dated July 11, 2005 be adopted as presented, seconded by Michael Firlotte. Motion carried. 4 yeas (Councillor's Flanagan, Carrier, Firlotte & Tardif) 1 nay (Councillor, Bourque)

Emmie Flanagan moved that the Roherty Point proposal for trail materials, dated July 11, 2005, for the estimated amount of $1,150, be approved as presented, seconded by James Carrier. Motion carried.

Questions on the motion were in reference to who will install the fencing, the durability of the fencing against 4 wheelers and other types of barricades to look at.

Emmie Flanagan moved that the Rendezvous Caravan proposals, dated July 11, 2005, for bus tour, ice cream, Village pins, donation of $475 for wine and Jacquet River Campground coupon, be approved as presented, seconded by James Carrier.

Ron Bourque moved that the motion be amended to delete "donation of $475 for wine", seconded by James Carrier. Motion carried. 4 yeas (Councillor's Bourque, Firlotte, Carrier & Tardif) 1 nay (Councillor, Flanagan). Amended Motion carried.

Emmie Flanagan moved that the Port of Belledune and Village of Belledune 50/50 cost share joint venture for purchase of 5000 calendars for the amount $6,488.61 be accepted as presented, seconded by James Carrier. Motion carried, 3 yeas (Councillor's Flanagan, Carrier & Firlotte) - 2 nays (Councillor's Bourque & Tardif)

Ron Bourque moved to amend the motion to change 5000 calendars to 2500, seconded by Austin Tardif. Motion defeated. 2 yeas (Councillor's Bourque & Tardif) - 3 nays (Councillor's Flanagan, Carrier & Firlotte)

Mayor, Duivenvoorden asked about distribution.

Councillor, Flanagan said that they could be distributed different ways. The Village has 2500 and they could sent to the each household or and they could even sell some at various locations throughout the village.

Deputy Mayor, Bourque noted that they are bought with taxpayers dollars and to suggest that the taxpayers then have to buy something which they already paid for may not be wise.

Distribution could be discusses at a later date.

Emmie Flanagan moved that the Flyer for calendar photo contest be accepted as presented and mailed, seconded by James Carrier. Motion carried.

Ron Bourque moved that 2 - 11 x 14 laminated aerial photos of Belledune be purchased from Ray Flex Photo Inc., seconded by Emmie Flanagan. Motion carried.

James Carrier moved that the Village advise Roy Consultant Group to prepare specs for the Belledune East Storm Sewer (Pantry) scope of work as submitted September 20, 2004 and estimated at $65,000 and proceeds to tender, seconded by Emmie Flanagan. Motion carried.

General Correspondence:
Correspondence In:
Ron Bourque moved that the Village forward letter of support for the Chaleur working Group on Long Term Care and Villa Sormany, seconded by Austin Tardif. Motion carried.

Ron Bourque moved that the Village have Nordic Refrigeration Ltee. do repairs to compressor at arena for the quoted amount of $9,500 plus H.S.T., seconded by Austin Tardif. Motion carried.

" Evan Hickey to Minister of Finance - Municipal Taxes Council discussed the issue of the private access Waterfront Drive and services. Past request and alternatives were discussed. This will be brought to the table at the meeting with NB East Coast Railway on Thursday, July 14, 2005.

Emmie Flanagan moved that the CAO, Administrative Assistant and Municipal Works Supervisor attend the ½ day ProitLearn Workshop - Time Management, in Bathurst on August 3, 2005 at a cost of $90, seconded by James Carrier. Motion carried.

" NB Day Merit Awards
The Appreciation Committee will accept recommendation from Council members and make selections. They can circulate names to the CAO and she will distribute in the Committee members municipal mailboxes.

Ambulance Report -June
Fire Report -June
BDPC - Report Building Permits-June
Port of Belledune - Security Meeting Minutes

Correspondence Out:
Mr. Alex Goodine - Carney Road
Mr. Barry Noel - Requests in relation to Campground
Dept. of Public Safety -Liquor License
Ms. Serena Gauthier - Donation
NB Power - Caution Light

Meeting adjourned at 9:40 P.M. on a motion by James Carrier and seconded by Emmie Flanagan.


_______________________________
Clerk/Treasurer


__________________________________
Mayor




Village of Belledune - Regular Monthly Meeting Minutes

July 4th, 2005

Minutes - July 4th 2005 - Time: 7:00 pm
Place: Belledune Municipal Chambers

Present:

  • Mayor, Nick Duivenvoorden
  • Deputy Mayor, Ron Bourque
  • Councillor, James Carrier
  • Councillor, Michael Firlotte
  • Councillor, Emmie Flanagan
  • Councillor, Austin Tardif
  • CAO Clerk/Treasurer, Brenda Cormier

Mayor, Duivenvoorden called the meeting to order.

Councillor, Emmie Flanagan delivered the Serenity Prayer

Michael Firlotte moved that the agenda be adopted, seconded by Austin Tardif. Motion carried.

Statement of Conflict of Interest: Nil

Presentations / Petitions / Delegations:
Nil

Statements by Members of Council:
Mayor, Duivenvoorden, referred to the Durham Harbour presentation made by Laurie Hickey requesting $25,000 for dredging. The federal government has committed $50,000 and they are soliciting for $25,000 from the Village and $25,000 from the province.

Ron Bourque moved that the Village contribute $25,000 in the 2006 Budget to Durham Harbour Authority for dredging, seconded by Michael Firlotte. Motion carried.

Councillor Flanagan gave an overview report of the 7th Annual Canada / New England Cruise Symposium she attended in Halifax. A copy of her report will be on file. As well, Rayburn Doucett, CEO of Belledune Port Authority has expressed an interest in developing a calendar and would like to partner with the Village of Belledune. He would like to get photos of the four seasons and the Tourism Committee is looking at ways of getting those photos without making a general request to the public. By next week she should have a proposal with financial information for Council consideration.

Deputy Mayor, Bourque asked questions about the representation at the Symposium from Chaleur region and how the Port and Belledune can accommodate and handle cruise passengers and what interests are there for them.

Mayor, Duivenvoorden noted that the focus on the Port would have to be modified to accommodate.

Councillor, Flanagan's next issue was in relation to Roherty Point project. The road and some areas have been upgraded. There is an additional area to be done and the estimate received from JT Landry and Son is $400.

Emmie Flanagan moved that the additional ground work be done at Roherty Point by JT Landry and Son for the amount of $400, seconded by James Carrier. Motion carried.

Councillor, Tardif asked if someone from Environment is checking to see that the work is not creating any problems. He said they should be careful of the dunes and consider this when doing the work.

Councillor, Flanagan said the work is beyond the 30 foot high water mark distance. And the work is enhancing the area not derogating it.

Deputy Mayor, Bourque asked if the job is nearing completion. Councillor, Flanagan said yes; phase 1. Deputy Mayor, Bourque said this suggests there will be a phase 2 and this will be next year?

Councillor, Flanagan said that Mario Lapointe and she will see where the concrete benches and tables will be places. However, there is one area where she would like to put a couple of wooden picnic tables as they will have to be removed in the fall. She is suggesting trying a couple from the ones purchased last year. As well 2 or 3 additional garbage cans would be needed.

Emmie Flanagan moved that that area be renamed from Roherty Beach to Roherty Point and some signage be developed for next year budget, seconded by James Carrier. Motion carried.

Emmie Flanagan moved that approximately $80 of grass seed be purchased in the interim for the reseeding of areas of Roherty Point, seconded by James Carrier. Motion carried.

Emmie Flanagan moved that the crossover pipe on Rohery Road be replaced, seconded by James Carrier. Motion defeated. 2 yeas (Councillor, Flanagan and Carrier) 3 nays (Councillor, Bourque, Firlotte, and Tardif)

Ron Bourque moved that the above motion be amended to include engineering, seconded by Austin Tardif. Motion carried.

The discussion to do the work will be revisited once the engineer estimate is received.

Councillor, Flanagan said the Tourism Committee is concerned with the looks of Heritage House. It would be nice to replace some of the broken windows and have the grass moved. The Tourism Committee members are willing to go inside and sweep up and clean a bit. She will get an estimate next week on the replacement of window panes.

Mayor, Duivenvoorden said that as a matter of coincidence he discussed the grass cutting today with the CAO and Cameron MacLellan will add this to the employees work schedule. As for the Committee cleaning; are there any objections to them doing that.

Deputy Mayor, Bourque said this is at least a half dozen times this house has been brought to the table and Council has already agreed to not spend any monies this year. Why does it keep coming back to the table?

Councillor, Flanagan does not recall that there would not be anything spent this years and this is not a large amount of money.

Councillor, Tardif stated that this was not purchased for the purpose of development; it was for future land development.

Mayor, Duivenvoorden noted that the objective was to develop.

Councillor, Flanagan said her next issue for load of gravel for Barry Noel campground will not be addressed at this time as he still does not have his permit. However, once he gets the permit would Council consider this.

Mayor, Duivenvoorden noted this is a couple of requests Mr. Noel has made regarding his campground. Perhaps a letter should be issued addressing the prerequisites that must be addressed. Once his paperwork is in order perhaps the Council could revisit those requests.

Deputy Mayor, Bourque agrees; the appropriate documents are needed.

Final issue presented by Councillor, Flanagan is in reference to the Beresford Caravan. She was approached by Mr. Mazerolle for Belledune to make arrangement to have their bus pick up 20-24 of the visitors for an event during the last week of July. There is an interest in the Jacquet River Gorge and she has talked to Paul Devereaux to be a guide. Mr. Mazerolle has also requested Belledune make a $500 contribution towards the cost of wine for the supper evening. The label would indicate that this was donated by Belledune. To address questions of Council, Mr. Mazerolle will be asked to forward a written proposal regarding both requests and this will be brought back to the table next week.

Reports:
Administration Report:
Draft Agreement between the Village of Belledune and Hometown Communications.

Michael Firlotte moved to adopt the agreement between the Village of Belledune and Hometown Communication, seconded by Emmie Flanagan. Motion carried.

Councillor, Firlotte said that is has been brought to his attention that there are some people in Archibald and Sunnyside with mailing addresses in Nash Creek.

Austin Tardif moved that the agreement be amended to indicate "civic address" for employment, seconded by James Carrier. Motion carried.

As well the Mayor would like to arrange for a media event at the agreement signing.

James Carrier moved that JT Landry & Son, Dwayne Woodcox and Danny Smearer be invited to bid on the Quinn Road upgrades and Noel Road culvert installation as per the evaluation done by Municipal Works Supervisor, seconded by Emmie Flanagan. Motion carried.

Emmie Flanagan moved that Roy Consultants be advised to proceed with tender of the #4444 Main St. Drainage Reroute and Storm Sewer Easement -and include the additional 40 meters of piping to extend storm sewer, seconded by Michael Firlotte. Motion carried.

Michael Firlotte moved that the letter and information issue by Francis Frenette (dated June 27, 2005) regarding Carney Road (Goodine Property) be sent to Mr. Goodine, seconded by Ron Bourque. Motion carried.

Michael Firlotte moved that the Village retain the services of Mel Parker to assist the Council in the evaluation and development of polices and by-laws, seconded by Emmie Flanagan. Motion carried.

Council will meet on Thursday July 7, 2005 with Marc Bouffard of the BDPC to discuss several issued that need directives from Council.

AustinTardif moved that the Fire Chief and two Deputy Chiefs attend the Maritime Fire Chief Association Conference in Fredericton from July 10-13, 2005, seconded by Michael Firlotte. Motion carried.

Council has no objection to the $400 increase in the price of the Thermo Imaging Camera purchased by the Fire Department.

CAO, Brenda Cormier advised Council that Patricia Thibeault, Municipal Building Cleaning Person has issued her 30 day termination notice today because she has moved to Bathurst and travel is a problem. James Carrier moved that the Village go to tender bids for Municipal Building Cleaning services, seconded by Emmie Flanagan. Motion carried.

By-laws and Policies: Nil

Motions & Resolutions:
Deputy Mayor, Bourque wish to discuss the Harbour Authority contribution. He referred to meeting with DFO and Laurie Hickey and the fact that this could be a never ending issue. DFO set out the regulations and then walk away from the responsibility. The development of the Harbour should rest with the Economic Development and Tourism Committees. He mentioned before that floating slips should be looked at for pleasure craft. To simply put money into the dredging and not proceed further would not be the right way to go. The Harbour should be utilized much more and looked at further by the two Committees and addressed in 2006 Budget by Council.

Mayor, Duivenvoorden also suggest that there are ways to add to our investment for example build on Ducks Unlimited proposal and other projects.

General Correspondence:
Correspondence In:
Estimate for Storage Room - Ballfield - Michael Firlotte moved that the Village have the storage room added to the scope of work for Doucett Memorial Park dugouts for the price of $799 including H.S.T., seconded by James Carrier. Motion carried. 4 yeas (Councillors, Bourque, Firlotte, Carrier & Tardif) 1 nay (Councillor, Flanagan)
Donations / Advertisements - Ron Bourque moved that the Village donate $100 to Serena Gauthier for Africa Canada Eco-Leadership Program, seconded by Austin Tardif. Motion carried.
BDPC - Application #1003340
Minister Blaney - SEED Program

Correspondence Out:
BDPC - Unsightly Premises
Arena Committee - Mr. Paul Lawlor
Arena Committee - Mr. Erwin Donnelly

Meeting adjourned at 8:40 P.M. on a motion by James Carrier and seconded by Emmie Flanagan.


_______________________________
Clerk/Treasurer


__________________________________
Mayor




Village of Belledune - Regular Monthly Meeting Minutes

June 20th, 2005

Minutes - June 20th 2005 - Time: 7:00 pm
Place: Belledune Municipal Chambers

Present:

  • Mayor, Nick Duivenvoorden
  • Deputy Mayor, Ron Bourque
  • Councillor, James Carrier
  • Councillor, Michael Firlotte
  • Councillor, Emmie Flanagan
  • CAO Clerk/Treasurer, Brenda Cormier
  • Absent: Councillor, Austin Tardif

Mayor, Duivenvoorden called the meeting to order.

Councillor, Emmie Flanagan delivered the Serenity Prayer

Michael Firlotte moved that the agenda be adopted with deletion of item under Statements, Councillor Tardif, seconded by Ron Bourque. Motion carried.

Statement of Conflict of Interest:
Councillor, Emmie Flanagan filed a conflict of interest with the Clerk - Employment under Work Ability Program.

Presentations / Petitions / Delegations:
Barry Noel made presentation to Council regarding opening of his campground. He would like some assistance from Council to bring his driveway and shoulder of the road up to standard. He would also like for Council to consider putting one of the proposed park benches in the area of his campground. He also expressed an interest in being a member of the Tourism Committee.

Mayor, Duivenvoorden inquired if the driveway and entrances have been assessed; private versus commercial.

Mr. Noel said the area being discussed is the municipal responsibility. He would like the section of the roadway from the pave to the shoulder leveled; it is slanted and dangerous.

Mayor, Duivenvoorden said that Council will give due consideration to the park bench area; they have not yet been identified. They will probably be located in the heavier traveled areas where pedestrian travel. As for Tourism Committee the members have been appointed for a year. There are four members currently and the process for reappointment has not been determined yet.

Laurie Hickey, Durham Harbour Authority wish to discuss the dredging of the harbour. There was a meeting with DFO representative for small craft harbours and they were up to the harbour. The federal government has set aside $50,000 this will do about half the job. The short fall of $50,000 could be addressed in various ways. He suggested $25,000 from the Village of Belledune this year and $25,000 for next spring. Or $25,000 from the Village of Belledune and their assistance to lobby the province for the other $25,000. Information was presented on dredging and the charts and copies left with Council. The permit is good for three years and the work can only be done in the fall and in the spring. The cost could be split over two years.

Mayor, Duivenvoorden made inquires regarding, the effects on fishermen if not dredged, the number of commercial fishermen using the harbour, the status of the Harbour Authority, estimated duration of time the dredging will last and the provincial funding.

Councillor, Firlotte verified the cost and funding commitment from federal government. He questioned whether it would be possible to ask Mr. Gaudet to come to a working meeting of Council to discuss further. He feels it is important to have all levels of government involved. The federal government is already committed. The provincial and municipal governments could look at partnering.

Councillor, Flanagan asked that once the environmentalist has a look would they possibly be against.

Mayor, Duivenvoorden stated it's the first time that we have some hard numbers. If budgeted in 2006 would this be a problem. He also made the commitment that this item would be on Council's agenda very shortly. It can be discussed prior to budget, but needs some time.

Statements by Members of Council:
Mayor, Duivenvoorden, wishes to discuss the dos and don'ts of Council Statements. In reference to his statement on vision he clarified that was his vision. The Statement portion of the agenda is the area where Council members get to make their vision known. It is not just to tell Council what to do, but an opportunity to share information.

Mr. Sylvain Comeau of Technisol Inc. did a follow up with the Mayor regarding the presentation made to Council. He would like to know Council's feelings. What they do is a value added to other projects. Mayor, Duivenvoorden wish to hear Council members input.

Councillor, Firlotte stated that perhaps we could get them involved during paving of streets or when there are cracks showing up in the streets.

Mayor, Duivenvoorden said that with their expertise the life of the asphalt could be prolonged by five years. They also discussed the fact that there are different ways of paying for their services. The question is does Roy Consultants use this type of expertise.

Councillor, Carrier said perhaps this could be checked with our engineering firm, Roy Consultants to see if they can use this expertise.

Mayor, Duivenvoorden said it is probably too late this year, but perhaps Council could meet with Mr. Frenette to discuss.

Councillor, Flanagan said perhaps this could be looked at for next year.

Mayor, Duivenvoorden said he was contacted by Belledune Days Chairperson, Patsy Talbot quite frustrated and ready to quit immediately. She is looking for some assistance. A memo was included in Council packages which he read.

James Carrier moved that the Village hire a person for 20-30 hours per week at $6.30 per hour to assist with the Belledune Days Festival, seconded by Emmie Flanagan. Motion carried.

It was also noted that Patsy Talbot would recommend the person to be hired.

Final item presented by Mayor, Duivenvoorden was in reference to Hometown Communications Proposal. He quickly reviewed the presentation made by Donna Hilliard. The proposed start up cost is $30,000 and they are looking for $15,000 and a rent free space for one year. During a closed session of Council, just prior to this meeting, locations were reviewed and proposal discussed. Mayor, Duivenvoorden asked for Council's comments.

Councillor, Firlotte stated that he believes this is very good for the Village of Belledune. The employment of 25 permanent positions is a win / win situation. The request for $15,000 and free rental will be recouped by employment. As for location proposal discussed this could perhaps be looked at during 2006 Budget discussions. But, in the meantime the upstairs of the former Jacquet River municipal building (now Fire Station #1) should be able to accommodate 25 persons and there would be no cost as the building is already owned and maintained by the Village.

Michael Firlotte moved that the Village of Belledune allocate to Hometown Communications $15,000 toward the start up cost and rent free for one year the upstairs at Fire Station #1 with the stipulation that the facility meets code by Fire Marshal office and meets insurance requirements, seconded by Emmie Flanagan. Motion carried.

Deputy Mayor, Bourque: Monthly Report (copy on file)
" Reflection on term to date
" Council responsibility
" Committees
" Workshop with Jack Novack
" Meeting Preparation

Councillor Flanagan gave an update on Roherty Point. The signage indicates Roherty Beach and she is suggesting that perhaps that be changed to Roherty Point Park. She will be looking at bringing a motion to the next meeting.

All the dead trees have been cut down. But, the review for trails did not get done as of yet because of conflicting schedules with Mario Lapointe and herself.

Mayor, Duivenvoorden brought to the table the issue under Councillor, Tardif's statement regarding turning areas. Councillor Tardif was appointed to look after the securing of turning areas and he has expressed the wish to be released of that issue. The Mayor, after reflection on this, noted it is unfair to ask one Councillor to shoulder such a burden. Normally, that job would be taken by staff, but we do not have anyone to do that. Again this alludes to the importance of realignment of our organization.

Ron Bourque moved that the motion made on the 16th of May 2005 appointing Councillor Tardif to take on the project of street turning areas, be rescinded, seconded by James Carrier. Motion carried.

Reports:
Administration Report:
Michael Firlotte moved that the concrete slab of one of the dugouts at the Doucett Memorial Park be resurfaced for the cost of $750 as per the recommendation of Christian Lanteigne of Roy Consultants, seconded by James Carrier. Motion carried.

Jean Claude Arsenault of Roy Consultants will be attending the working session of Council on June 27, 2005. As well Mr. Mel Parker has been tentative scheduled to attend that session. NB East Coast Railway was invited to meeting on June 27, 2005 however they are unable to attend but would be available July 13th or 14th. Directive was to invite them to a meeting for July 14, 2005.

Other issues worked on by Administration:
" Meeting with Aliant representative to review our communication systems (telephones, Council message system and internet needs)
" Correspondence with legal counsel regarding property sale - Industrial Park
" Need more clarification on motions for benches along Route #134 and Street Grading
Directive was given to have Cameron MacLellan identify several suitable spots for bench areas and Council will choose three.

James Carrier moved that the Village supply a student for tutoring at the Belledune School and cover the expense for student Tutor Training in Bathurst on July 4 & 5, 2005, seconded by Michael Firlotte. Motion carried.
" Notification of CAO -Clerk /Treasurer Vacation leave - July 18- Aug. 2, 2005 and arrangement made to accommodate Belledune Days Chairperson's financial requests.
" Fire Marshal Office Inspection of Arena and Recreation Centre and the deficiencies that need to be addressed.

By-laws and Policies: Nil

Motions & Resolutions: Nil

General Correspondence:
Correspondence In:
Joyce Degrechie - Turning Area
Mario Lapointe - Wind Power project, Lease Agreement - Directive was to submit lease agreement to legal counsel for review.
F. Frenette - Mr. A. Goodine, Piping - Directive was to have Francis Frenette draft a letter to Village outlining the evaluation and a copy be issue to Mr. Goodine

Councillor, Flanagan vacated meeting at 8:28 p.m. due to conflict of interest.

Training & Employment Div. (TED) - Work Ability Program (Employee offer). Michael Firlotte moved that Kalhey Flanagan be hired under the TED -Work Ability Program for a term of 11 weeks and be paid $10.00 per hour, of which $6.30 per hour is reimbursed by TED, seconded by James Carrier. Motion carried.

Councillor, Flanagan returned to meeting at 8:35 p.m.

Correspondence In continued:
Mr. Barry Noel - Unsightly premises
Mr. Antoine Guitard - Unsightly premises
Mr. & Mrs. Lapointe - Unsightly premises - Directive was to have all three requests submitted to Dangerous and/or Unsightly Premises By-law Enforcement officers.
SPCA Report - May
BDPC - Rezoning Request
Frenette Surveys - Ind. Park Property

Correspondence Out:
NB East Coast Railway, Mr. Pineau - Request to meet
Mr. Barry Noel - Meeting with council
Harbour Authority of Durham, Mr. Hickey - Meeting with council
NB Power - Request to have street light installed

Meeting adjourned at 8:40 P.M. on a motion by James Carrier and seconded by Emmie Flanagan.


_______________________________
Clerk/Treasurer


__________________________________
Mayor




Village of Belledune - Regular Monthly Meeting Minutes

June 13th, 2005

Minutes - June 13th 2005 - Time: 7:00 pm
Place: Belledune Municipal Chambers

Present:

  • Mayor, Nick Duivenvoorden
  • Deputy Mayor, Ron Bourque
  • Councillor, James Carrier
  • Councillor, Michael Firlotte
  • Councillor, Emmie Flanagan
  • Councillor, Austin Tardif
  • CAO Clerk/Treasurer, Brenda Cormier

Mayor, Duivenvoorden called the meeting to order.

Councillor, Emmie Flanagan delivered the Serenity Prayer

Austin Tardif moved that the agenda be adopted with deletion, seconded by Michael Firlotte. Motion carried.

Statement of Conflict of Interest:
Deputy Mayor, Bourque filed a conflict of interest with the clerk for agenda item - Councillor, Flanagan's Statement, Purchase of Former Jacquet River Dumpsite.

Minutes & Business Arising from Minutes
James Carrier moved that the minutes of the regular monthly meetings held May 9, 16 & 24 and June 6, 2005 be approved, seconded by Austin Tardif. Motion carried.

Business Arising:
Councillor, Firlotte still feels that there should be a meeting with NB East Coast Railway regarding the Firlotte Road Bridge. The CAO was directed to request a meeting for the next working session of Council, June 27, 2005.

Mayor, Duivenvoorden gave a brief report on Roadside Cleanup. It is not yet complete and because of a reduction in groups the Jacquet River Basketball Association did four - (4) sections.

He requested if the message manager system had been discussed for alternatives. CAO, advised that not as of yet, there were other priorities and there was not time. It will be followed up as soon as time permits.

He advised Council that while meeting with Minister Robichaud, he took the opportunity to discuss the SEED program and the Village of Belledune not receiving students. In turn, he was advised by Minister Robichaud to forward a letter to him and he would make sure Minister Blaney would receive. He prepared the letter and had it sent.

Also, in reference to the Laviolette Street turning area, Ms. Degrechie has forwarded another message and is she up to date on what is being done.

Councillor, Tardif said he had met with the Municipal Works Supervisor and an alternate site was discussed. This will be looked into further and Ms. Degrechie was there that day. It is his intention to develop a standard for all the turning areas and then proceed to work on securing these areas. He will contact Ms. Degrechie to keep her informed.

Presentations / Petitions / Delegations:
Donna Hilliard of Hometown Communications made presentation to Council concerning a proposal for a Customer Contact Centre in Belledune which could employee 25 people. An overview was given by Ms. Hilliard of who they are, what they do, how long they have been established, how they operate and how, where and why they have grown. They are proposing a possible partnership with Belledune to commence this venture and time is of the essence. Ms. Hilliard presented Council with some preliminary equipment cost and the possibility to assist them in finding a facility. A copy of there formal Business Plan was presented for Council review and they will submit a more specific cost by fax to the office for Council consideration.

Various questions and comments were posed by Council members:
" Size of space required
" Work hours and payment terms
" Confirmation that employees will be from Belledune

Mayor, Duivenvoorden thanked Ms. Hilliard for presentation and advised that Council would have this on their agenda for next week. In the mean time they will await the financial information and each Council member was requested to discuss some possible facilities.

Statements by Members of Council:
Mayor, Duivenvoorden wishes to present his vision for Belledune. The Health Study has not presented a pretty picture of Belledune. However, it is where we live and will continue to live. It is very much within us to recognize that our destiny is within our grasp. The community has to buy into this. He firmly believes if the community decides it wants to prosper it will. When creating a vision you sometime have to be creative and dream. He would rather have it said that we tried and failed rather than we never tried at all. This brings the issue of what is the Village up to on Jacquet River Drive. There were many rumors circulated regarding prices, most not correct. He would like to state that he is convinced that this is a sound investment. Most of the focus in Belledune is on the industrial end, he would like to try shifting this focus a bit. The Bay of Chaleur has been declared as one of the top 30 in the world. We have to be ready for those who may come to see this. It will only be known after a while if this investment of money was good or not. Jacquet River Drive is the entry point to our community. We need a welcoming centre and some sort of accommodations. Hopefully this will create some spin off. When traveling throughout the Village last year he saw a lot of talents virtually unknown, quilts, knitting, and woodworking. These skills need to be explored further. We can create an identity all our own. While a large business employing a huge number would be hard to turn down he would much rather see smaller business creating twenty five jobs each, which would not change the fabrication of our community nor take away the identity.

Deputy Mayor, Bourque noted to the Mayor the vision that he has just outlined is not necessarily the vision of Council.

Next, Mayor Duivenvoorden advised Council that he was approached by the Legion regarding Day of the Veteran.

Final statement is in reference to meeting with Minister, Fowlie in Fredericton with Roger Clinch of Noranda and himself to discuss the water and sewer system, Chaleur Drive. He would like to bring to Council to define what the role of Council will be.

Deputy Mayor, Bourque made reference to the discussion last year regarding park benches (seating areas) in the community. This should move forward and will be addressed under motion and resolutions. He is proposing that A1 Construction, James Hilliard and JG Carpentry be invited to submit bids, the location of sites can be determined by Council.

Second, the street grading continues to be talked about but little has been done to rectify. There are no graders available within the municipality, therefore request have to be made to contractors outside the Village. This will be addressed under motions and resolutions.

Next item is regarding the Council representatives for the Arena Committee and this will also be handled under motions and resolutions.

The Project Completion Procedure also projected to be resolved by June 6, 2005 is not quite ready and it will be brought forward to the next meeting.

Mayor, Duivenvoorden stated that perhaps because the Council is proposing to have an outside person review our policies and procedures then it may be best to wait until then. Deputy Mayor, Bourque was agreeable to that.

Councillor Flanagan stated that the Roherty Point work is looking great. As discussed at a previous meeting, she has now received the estimate from contractor. She has submitted her proposal in the Council packages and it included general contract work, additional concrete tables, additional two weeks work for employees and the additional hours for Mario Lapointe to do mapping for walking trails. A request is presented under motions and resolutions.

Deputy Mayor, Bourque vacated meeting 8:22 p.m. due to conflict of interest.

Councillor, Flanagan made reference to the motion made on May 24, 2005 regarding purchase of former Jacquet River Dump site. She will be putting forward a motion to rescind that motion because she feels that not all information was known, particularly the cost sharing by DOE and DOT in the closure which was mandated by the province.

Councillor, Tardif wish to raise a point of order because of breach of Village of Belledune - Procedure By-law under the Section "Rescind". There has already been action taken on the motion and therefore we cannot rescind the motion it would be against our Procedure By-law.

Mayor, Duivenvoorden requested the Clerk to clarify the section. Clerk, Brenda Cormier read from the By-law, Section J. Procedure for Regular and Special Meetings - Rescind. Councillor, Flanagan raised the point that no action has been taken.

Mayor, Duivenvoorden stated we should be careful not to breach the By-law. He referred to the letter submitted by legal counsel, which was included in Council packages, and the question as to whether action has been taken or not on the motion. It is still not quite clear to him as he would like it to be, it seems to be open to interpretation.

Councillor, Flanagan still felt that all information was not known and why was the information regarding cost sharing by province not circulated.

Councillor, Tardif noted that all documentation he has was circulated to other Council members also.

Councillor, Carrier said that this has been an issue he has heard about while on Council in 1996 and 1997. He feels it is time to put closure to this project. The alternative of removal of dump from the property could be much more that the cost of the purchase. The question should have nothing to do with who owns the property. The purchase can still be made and the Village can still go after the province for a share of the cost.

Councillor, Firlotte is still not sure on the issue of whether action has been taken or not. He notes that in the legal counsel's letter it states that survey work and some legal work has been done. The question; is this consider action on the motion. Is the legal counsel saying there is action or not. Also, in the letter of legal it is saying there is some sharing with the province. There should be some action against the province.

  • Councillor, James Carrier
    Mayor, Duivenvoorden expressed that once the documents are signed will the province be willing to share after the fact.

    Councillor, Flanagan stated that is the reason she wants to rescind, she has nothing against the property owner, Pearl Noel.

    Councillor, Tardif stated that the legal advice also says that if we do not precede this could lead to further legal action and be prepared to pay and or clean up.

    Councillor, Carrier is for taking legal advice.

    Councillor, Tardif would like to proceed and also go after the province for share. Councillor, Firlotte said he sees everyone's point and as Councillor Flanagan noted the Village would have more leverage if they do not have the deal closed.

    Mayor, Duivenvoorden noted that as advised by the CAO, no monies would be issued for property until the agreement is on the table and accepted by Council by motion. This would permit some time to approach the province. Does this fact make any difference and does Councillor Flanagan still wish to proceed with motion. Once again he noted we must be careful with the Procedure By-law and frankly he is not quite clear on this issue.

    Councillor, Flanagan wanted to know if the cheque would not be issued until sharing is discussed with the province.

    Councillor, Firlotte noted it is our duty to do something. This is just not the Villages liability; DOE and DOT are also liable.

    Mayor, Duivenvoorden wish to clarify the situation. The property for dump site was initially leased for 99 years in the nineteen seventies. The dump overlapped its original property boundary and encroached on private property. We have an obligation to deal with that issue. Remediation would be by way of leased property and encroached area. The Village should approach government and insist upon them that they would like them to partner with the Village.

    Emmie Flanagan moved that the motion made on May 24, 2005 regarding purchase of property of former Jacquet River Dump site be rescinded, seconded by Michael Firlotte. Motion carried. 2 yeas (Emmie Flanagan, Michael Firlotte) 2 nays (James Carrier, Austin Tardif) Tie Break vote -1 yea (Mayor Duivenvoorden)

    Motion Rescinded:

    Austin Tardif moved that the Village of Belledune purchase the former dump property including the portion of land infringed upon (roughly 6.64 acres) and an additional portion, on the north east corner, to square off the larger portion being approximately 22 acres in total for the cost of $75,000 and that authorization be given to the CAO to have this property surveyed and make arrangements with legal counsel to draw up the proper documents to fulfill the purchase, seconded by Emmie Flanagan. Motion carried.

    Mayor, Duivenvoorden noted that the Council still has a commitment to some sort of remediation and not just let it slip of the table.

    Deputy Mayor, Bourque returned to meeting at 8:40 p.m.

    Reports:
    Financial Report
    Austin Tardif moved that the Financial Report be accepted as read and the Accounts Payable be paid, seconded by Michael Firlotte. Motion carried.

    Administration Report:
    Francis Frenette of Roy Consultant Group as requested by Council has made arrangements to meet Mr. Goodine on Carney Road to discuss drainage. The meeting will be held on Wednesday at 5:30 p.m. and perhaps it would be in the interest of the municipality to have Council representation there. Councillor's Bourque and Firlotte will be there.

    A quotation was submitted to Roy Consultants by JG Carpentry for patching of Training Trailer Roof, does Council wish to proceed. Emmie Flanagan moved that JG Carpentry do roof patching work to Training Trailer Roof for the quoted amount of $230 (including H.S.T), seconded by Austin Tardif. Motion carried.

    Written clarification has now been received from SNB regarding Tax Roll Book and public access.

    Ms. Joan MacMillan, Principal Belledune School has been contacted regarding tutoring program. She has confirmed that three - (3) morning a week would be sufficient. Training will take place in early July in Bathurst and she will check the details and let us know.

    Mr. Mel Parker was contacted regarding the proposed scope of work for policy review and development and he is open to that request, but would like to come to meet Council to discuss.

    By-laws and Policies: Nil

    Motions & Resolutions:
    Emmie Flanagan moved that July 27, 2005 be declared as Day of the Veteran in Belledune, seconded by Michael Firlotte. Motion carried.

    Austin Tardif moved that the Mayor attend meeting with Minister, Fowlie in Fredericton and expenditures be approved, seconded by James Carrier. Motion carried.

    Michael Firlotte moved the Village establish three - (3) resting areas with benches along Route #134 seconded by Austin Tardif. Motion carried

    Austin Tardif moved that the Village have LCL Excavation Ltd. and Bradley Jenks submit bids for grading of streets not covered under the DOT Maintenance Agreement, seconded by James Carrier. Motion carried

    James Carrier moved that Ron Bourque be appointed as Council Representative / Liaison on the Arena Committee, seconded by Austin Tardif. Motion carried.

    Emmie Flanagan moved the proposal (June 13, 2005) for continuation of Roherty Point upgrades, general contractor, picnic tables, extension of workers and mapping for trails be approved as presented, seconded by James Carrier. Motion carried.

    Deputy Mayor, Bourque referred to the budget for Roherty Point and it must be nearing is limit.

    Councillor, Flanagan said she is aware of the budget and she is keeping a watch.

    Councillor, Tardif said that instead of paying Mario Lapointe the extra hours, what could be done is have him exchange some of Friday's hours instead.

    Emmie moved that the following students be hired for the Summer Career Placement Program; Julie Lavigne, Adam Lapointe, Thomas Steeves, Kelsey Spurrell, Ryan Hickey, Anthony Russell, & Julie Levesque with alternates in the following order, Mandy Smearer, Steve Shannon, Christopher Roy, Helen Hickey and Adam Hickey and that the hours be extended to fourty - (40) hours, seconded by Austin Tardif. Motion carried.

    General Correspondence:
    Correspondence In:
    Ms. J. Degrechie - Turning Area
    P. Gordon/J. Culligan/J. Killoran - Questions
    F. Frenette to NBDELG- Brideau Brook Relocation
    Ambulance Report -May
    Fire Chief's Report -May
    BDPC to Mr. M. Lapointe
    BDPC Memo to DOE - CGC Plant
    BDPC - Subdivision Plan (Norman F. Adams)
    EIA - Administrative Improvements to NB EIA Regulation

    Correspondence Out:
    Ms. T. Daley - Meeting approval
    Ms. D. Hilliard - Hometown Communications - Meeting approval
    Robert Daley - Donation
    St. John Evangelist & St. Gabriel's - Donation

    Meeting adjourned at 9:04 P.M. on a motion by James Carrier and seconded by Emmie Flanagan.


    _______________________________
    Clerk/Treasurer


    __________________________________
    Mayor



  • Village of Belledune - Regular Monthly Meeting Minutes

    June 6th, 2005

    Minutes - June 6th 2005 - Time: 7:00 pm
    Place: Belledune Municipal Chambers

    Present:

    • Mayor, Nick Duivenvoorden
    • Deputy Mayor, Ron Bourque
    • Councillor, Michael Firlotte
    • Councillor, Emmie Flanagan
    • Councillor, Austin Tardif
    • CAO Clerk/Treasurer, Brenda Cormier
    • Absent: Councillor, James Carrier

    Mayor, Duivenvoorden called the meeting to order.

    Councillor, Emmie Flanagan delivered the Serenity Prayer

    Austin Tardif moved that the amended agenda be adopted, seconded by Emmie Flanagan. Motion carried.

    Statement of Conflict of Interest: Nil

    Presentations / Petitions / Delegations: Nil

    Statements by Members of Council:
    Mayor, Duivenvoorden wishes to introduce the AMANB - Twinning Program for discussion. This information was circulated in the packages a couple of weeks ago and has Council given any further thoughts.

    Councillor, Flanagan stated she was interested but is appears to be somewhat related to tourism and as Belledune tourism is quite minimal at this time, perhaps it would be better looked at in another year.

    Deputy Mayor, Bourque's discussed the Arena Committee members. There we two submissions received from two previous members. The deadline has passed however if other names were to come forward they should be considered. But, the committee should commence with the members who have submitted their name and the Council representative.

    Ron Bourque moved that Erwin Donnelly and Paul Lawlor be appointed to the Arena Committee, seconded by Michael Firlotte. Motion carried.

    Councillor, Flanagan inquired about the number of members initially and will we still be looking for more.

    Deputy Mayor, Bourque said there were about 11 to 12 members but only about 5 active. Definitely other submission will be considered but the committee should get started. Legal counsel is working on drafting the by-law and this should not take long. He will be the liaison member and them committee should start to work.

    Mayor, Duivenvoorden inquired if the Council Liaison member had been appointed by Council yet. There was uncertainty and this will be clarified.

    The next two issues address by Deputy Mayor, Bourque were in reference to discussions held at previous meetings, Jacquet River Basketball Association use of bus and Belledune Beer Gardens Proposal and Year of the Veteran Activity Proposal. This will be addressed under Motions and Resolutions.

    Deputy Mayor, Bourque wish to discuss the municipal recognition for Joe Noel and Diane Noel in conjunction with the Governor General EMS Exemplary Service Award on June 29, 2005. Does Council wish to proceed with making a presentation on that day also?

    Councillor's Firlotte, Tardif and Flanagan agrees that the Village should recognize the contribution and dedication of both Joe Noel and Diana Noel

    Mayor, Duivenvoorden inquired if Deputy Mayor Bourque had a proposal.

    Deputy Mayor, Bourque said that it would need a representative from the Village to make the presentation, if the Mayor would be available or him if the Mayor is not. The presentation would be the typical Appreciation Committee plaque.

    The next issue is in reference to some discretionary funds for the Appreciation Committee to use when it is not possible to get the full approval of Council because of timing. For example, the recent Firefighter of the Year Award was an opportunity to recognize the firefighter's wife. Flowers and a bottle of wine were purchased by Deputy Mayor, Bourque for Mrs. Lavigne. He is proposing that the Appreciation Committee be given a budget or $200 for the year for similar situations.

    Michael Firlotte moved that Deputy Mayor, Bourque be reimbursed $35.71 for the recognition gift for spouse of Firefighter of the Year, seconded by Austin Tardif. Motion carried.

    Michael Firlotte moved that the Appreciation Committee be given an annual discretionary budget of $200 and expenditures are not to exceed $50 at a time, seconded by Emmie Flanagan. Motion carried.

    Deputy Mayor, Bourque was contacted today regarding an interest by local business to establish an outbound call centre in Belledune. It would create 15 local jobs in the Village. Timing for a presentation did not suit for this evenings meeting, however if Council is open to the idea of such a business in the community, Hometown Communications would be willing to come make a presentation to Council. They are looking to see if the Village can help them get of the ground and this may mean some financial assistance, this can be clarified during the presentation.

    Councillor's Flanagan, Firlotte and Tardif are interested. Deputy Mayor, Bourque will arrange to have them make a presentation at the meeting on June 13, 2005.

    Councillor, Flanagan, noted that the Roherty Point work is looking good. A lot of dead trees are now down and work is progressing well. Most of the work is on the east end and the road needs some work. J.T. Landry was requested to give an estimate for some excavator work and gravel. Once this is received it will be brought forward for Council consideration. The other issue is the dust on Roherty Road, not only for the near by resident but also for motorist traveling on that road. Would it not be possible to chip seal that road. Perhaps even a phase of 200 feet this year.

    Mayor, Duivenvoorden said that could be relatively expensive and not budgeted for this year. An estimate should be requested from the engineers and then this can be planned and phased in as other streets.

    Reports:
    Administration Report
    Municipal Works Supervisor, Lorenzo Grant submitted reports regarding Quinn Road and Lapointe Street.

    Michael Firlotte moved that the repairs to culvert and ditch on Lapointe Street be done in accordance with the recommendations of the Municipal Works Supervisor, seconded by Ron Bourque. Motion carried.

    Mayor, Duivenvoorden will visit the Quinn Rd. with Mr. Grant tomorrow to clarify the scope of work.

    The Doucett Memorial Park Dugouts tender closing was today. Jean Claude Arsenault of Roy Consultants Group forwarded a recommendation. Michael Firlotte moved that the tender for the Doucett Memorial Park - New Dugouts be awarded to the lowest bidder, Jim Hillard General Contracting & Renovations for the amount of $13,500 (H.S.T. included) seconded by Emmie Flanagan. Motion carried.

    By-laws and Policies:
    Michael Firlotte moved that the Bus Policy Amendment B-05-03-06-05 be adopted as presented, seconded by Ron Bourque. Motion carried.

    Austin Tardif moved that the Expense Claim Policy Amendment EC-01-2003-06-05 be adopted as presented seconded by Ron Bourque. Motion carried.

    Michael Firlotte moved that the Promotion Item Distribution Policy be adopted as presented, seconded by Austin Tardif. Motion carried.

    Austin Tardif moved that the Health and Safety Program and Policies be adopted as presented, seconded by Emmie Flanagan. Motion carried.

    Motions and Resolutions
    Michael Firlotte moved that the Jacquet River Basketball Association be approved for the use of the Mini Coach (Bus) as per their requests, seconded by Austin Tardif. Motion carried. 3 yeas (Michael Firlotte, Emmie Flanagan & Austin Tardif) 1 nay (Ron Bourque)

    Austin Tardif moved that the Belledune Days Beer Gardens Proposal and Veterans Appreciation Proposal be accepted as presented, seconded by Michael Firlotte. Motion carried.

    Councillor, Flanagan requested clarification on the Beer Gardens and Veterans Appreciation Proposals. Are they being done at the same time?

    Deputy Mayor, Bourque stated that the two are separate events; however the proposal is to use the necessary revenues from the Beer Gardens to fund the Veterans Appreciation.

    General Correspondence:
    Correspondence In:
    - Ms. Joan McMillan - Belledune School (Tutoring) - More Clarification was requested
    - F. Frenette, Roy Consultants - Brideau Lane Brooke - Proceed with one Tender
    - F. Frenette, Roy Consultants - Mitchell/Lawlor Rd. Intersection - Mayor will visit tomorrow and talk to property owner
    - F. Frenette, Roy Consultants - 4551 Main St. - Add to 2005 Street Upgrade contract
    - Summer Career Placement Program 2005 - Student Applicants will be reviewed on Thursday, June 9, 2005
    - Mike Degrace - Water Problem (Archibald Rd.) Check with engineers to see if this is part of this year's scope of work or check for future.
    - Sr. Dora - Wording for Memorial Bell Plaque - Acceptable to Council
    - Donations & Advertizing Request - Austin Tardif moved that the Village donate $100 to Robby Daley for the Basketball New Brunswick Provincial Team and $100 each to the St. John Evangelist Parish and St. Gabriel Parish for flowers, seconded by Emmie Flanagan. Motion carried.
    - BDPC - Permits Report
    - Joyce Degrechie - Turning Area

    Correspondence Out:
    - NB Power - Street Light Check
    - Minister, Robichaud - SEED Program
    - Mayor, Desjardins of Point Verte - Official Launch new Logo
    - Port of Belledune - AGM
    - Mr. D. Hammond, Enterprise Chaleur - Bathurst Airport

    Meeting adjourned at 8:12 p.m. on a motion by Emmie Flanagan and seconded by Austin


    _______________________________
    Clerk/Treasurer


    __________________________________
    Mayor




    Village of Belledune - Regular Monthly Meeting Minutes

    May 24th, 2005

    Minutes - May 24th 2005 - Time: 7:05 pm
    Place: Belledune Municipal Chambers

    Present:

    • Deputy Mayor, Ron Bourque
    • Councillor, Michael Firlotte
    • Councillor, Emmie Flanagan
    • Councillor, Austin Tardif
    • Councillor, James Carrier
    • CAO Clerk/Treasurer, Brenda Cormier
    • Absent: Mayor, Nick Duivenvoorden

    Deputy Mayor, Bourque called the meeting to order.

    Councillor, Emmie Flanagan delivered the Serenity Prayer

    Austin Tardif moved that the amended agenda be adopted, seconded by Emmie Flanagan. Motion carried.

    Statement of Conflict of Interest:
    Deputy Mayor, Bourque filed a conflict of interest form with the Clerk regarding Jacquet River Dump Site - Land Acquisition.

    Presentations / Petitions / Delegations: Nil

    Statements by Members of Council:
    Deputy Mayor, Bourque discussed the proposed revision to Noel Rd. streetlights. The direction was not clear on where the streetlight were to be installed therefore a request has been made for pricing for relocation and additions. The relocation cost is $368.85 including taxes and the extra lights fall under the regular rental fees.

    The next issue in the installation of a streetlight on Lapointe Street and this also falls under regular rental fees. NB Power no longer does an annual streetlight review and in the past the Village use to have a person do an annual review. It is being recommended that this be done. All three issues will be addressed under Motions and Resolutions.

    Deputy Mayor, Bourque discussed the Belledune Days Beer Gardens. There was a letter sent to Chaleur Sports asking for confirmation as to whether they will or will not be dong the event this year. As noted in the letter, if there was no response this would also be confirmation that they will not be doing the event. No response was received. Therefore, Deputy Mayor Bourque will be bringing a proposal to Council whereby he will organize the event this year with the intention of the Appreciation Committee using the proceeds for Year of the Veterans recognition event.

    As was mentioned at the previous meeting, Joe Noel and Diana Noel will be receiving the Governor General EMS Exemplary Service Award Medals and therefore the community should also be recognizing their contribution. A motion will be brought to the table on June 6, 2005 for considerations.

    Deputy Mayor, Bourque was approached by fishermen using Durham Harbour that perhaps an alternative could be use of the Port facilities by fishermen. This was checked with Mr. Rayburn Doucett and because of issues such as security, etc.; this is not an option.

    Final issue is in reference to ditch in front of Civic #4551 Main Street. A request was made because of cattails and water not flowing. It is being recommended that when the engineers are in that area looking at other jobs, then perhaps they could look at that scenario and the recommendation would be brought back to Council.

    Councillor, Firlotte gave a brief update on the NCSWC meeting held May 18, 2005. The 2005 recycling budget was approved and the Auditing firm of Grant Thornton appointed for the years 2005, 2006 & 2007.

    Councillor, Tardif brought his issue forward to Motions & Resolutions so as the Chairperson will only have to vacate the meeting once.

    Reports:
    Administration Report
    The CAO, presented Council will the Municipal Works Supervisor report for Turgeon Road whereby he recommended that the grading should be done first before further evaluation.

    The directive of Council was to accept the recommendation and advise the residents who had made inquiry.

    It was noted that there is a problem with beaver dam on Archibald Rd., which in the past has caused problems of shoulder washout. A licensed Wildlife Nuisance Control person was contacted from Atholville for cost, and submitted the following: 32 cents per kilometer, $150 set up fee and $50 per beaver. Michael Firlotte moved that the Village hire Louis Poirier of Wildlife Nuisance Control to remove the beavers from the Archibald Rd. beaver dam , seconded by Austin Tardif. Motion carried.

    The proposed subdivision plan, Mildred Dempsey Estate, was submitted by BDPC for Council review. Directive was issued to have the Planning Commission attend the working session of Council on May 30, 2005 for further clarification.

    Correspondence from Kelly Galloway regarding Belledune Wastewater Feasibility Analysis - Terms of Reference and funding amount. James Carrier moved that the Village proceed with the full scope of work for the Belledune Wastewater Feasibility Analysis as outlined in the e-mail proposal for the amount of $22,000 with $10,000 being funded through the ELG - Clean Water Grant, seconded by Austin Tardif. Motion carried.

    Correspondence from Craig HydroGeoLogic Inc. regarding testing sites was included in Council packages. Michael Firlotte moved that Craig HydroGeoLogic do soil sampling as per his recommended site locations and be requested to do two -(2) garden sites in the Chaleur Drive area, seconded by Austin Tardif. Motion carried.

    Michael Firlotte moved that as per the insurance inspection requirements, the Village have Nordic Refrigeration Ltee. do the inspection and maintenance to the arena refrigeration equipment for the quoted amount of $2,860 plus taxes, seconded by James Carrier. Motion carried.

    Correspondence from Francis Frenette, Roy Consultants regarding Brideau Brook Watercourse Alteration Permit and Curry Drive Storm Flooding Evaluation. There also was, discussion regarding easements permissions for various projects. There is a need for verbal permissions for surveys as well as construction and service easements for the jobs to proceed. This information was circulated to Council at a previous meeting.

    Deputy Mayor, Bourque said a Council member will have to step forward to have these addressed. Councillor, Carrier agreed to contact people for verbal permission for proposed drainage work in west Belledune for surveyors.

    By-laws and Policies: Nil

    Motions and Resolutions
    Deputy Mayor, Bourque vacated meeting due to conflict of interest.

    Emmie Flanagan moved that Councillor, James Carrier assume the Chairpersons role, seconded by Austin Tardif. Motion carried.

    Austin Tardif moved that the Village of Belledune purchase the former dump property including the portion of land infringed upon (roughly 6.64 acres) and an additional portion, on the north east corner, to square off the larger portion being approximately 22 acres in total for the cost of $75,000 and that authorization be given to the CAO to have this property surveyed and make arrangements with legal counsel to draw up the proper documents to fulfill the purchase, seconded by Emmie Flanagan. Motion carried.

    Deputy Mayor, Bourque returned to meeting an assumed the Chairpersons role.

    Austin Tardif moved that the Village request NB Power to do the Noel Road street light revisions as per the letter submitted for the quoted amount of $368.85 (including H.S.T.), seconded by Emmie Flanagan. Motion carried.

    James Carrier moved that the Village have NB Power install a pole and street light on Lapointe Street, seconded by Austin Tardif. Motion carried.

    Emmie Flanagan moved that the Village have Allan Culligan do a municipal street light check for the cost of $200 plus mileage, seconded by Michael Firlotte. Motion carried.

    General Correspondence:
    Correspondence In:
    - Francis Frenette - Approval Letter
    - Jean-Claude Arseneault - Building Extension
    - Michael Firlotte moved that the COA-Clerk/Treasurer and Administrative Assistant attend the AMANB Conference in Moncton from June 22-24, 2005, seconded by Austin Tardif. Motion carried. The Council did not have objection to Brenda remaining on the AMANB Board of Directors if she is asked.
    - Joyce Degrechie - Turning Spot

    Correspondence Out:
    - BDPC - Dangerous and/or Unsightly Premises By-law
    - ELG, Martin Corbett - Dangerous and/or Unsightly Premises By-law
    - Darlene McGregor - Teenage Babysitting Course
    - Legion - Don Dempsey - Rick Hansen Foundation
    - Ms. Pitre - Filling of Pool

    Meeting adjourned at 8:05 p.m. on a motion by James Carrier and seconded by Emmie Flanagan.


    _______________________________
    Clerk/Treasurer


    __________________________________
    Mayor




    Village of Belledune - Regular Monthly Meeting Minutes

    May 16th, 2005

    Minutes - May 16th 2005 - Time: 7:00 pm
    Place: Belledune Municipal Chambers

    Present:

    • Mayor, Nick Duivenvoorden
    • Deputy Mayor, Ron Bourque
    • Councillor, Michael Firlotte
    • Councillor, Emmie Flanagan
    • Councillor, Austin Tardif
    • Councillor, James Carrier
    • CAO Clerk/Treasurer, Brenda Cormier

    Mayor, Nick Duivenvoorden called the meeting to order.

    Councillor, Emmie Flanagan delivered the Serenity Prayer

    The following items were added to the agenda with unanimous consent
    - Mayor's Statement - Mediator & Health Study
    - Councillor Flanagan's Statement - Mediator Intervention

    James Carrier moved that the amended agenda be adopted, seconded by Austin Tardif. Motion carried.

    Statement of Conflict of Interest: Nil

    Presentations / Petitions / Delegations: Nil

    Statements by Members of Council:
    Mayor, Duivenvoorden advised Council that he had asked Councillor, Tardif to work on the turning areas and he accepted. Next he is recommending to Council that the six (6) acres on Jacquet River Drive be under the mandate of the Economic Development Committee for exploratory purposes. Both these item are under Motion and Resolutions.

    The next item is in reference to the presentation made by Donald Hammond of Enterprise Chaleur regarding the Bathurst Airport Commission and the request to the Village of Belledune to guarantee a portion of the funding to secure two daily flights by Air Canada at the airport. The guarantee would be in the event that the flights would not meet a target of 2600 seats per month for five - (5) months. There are other contributors and Belledune is being asked to guarantee on a pro rata basis up to a maximum of $20,000 in the event of a shortfall of seat sales. The question is do we want to compensate a corporation such as Air Canada who are taking no risk. What happens after five - (5) months and are we delaying the inevitable.

    Council members had various questions and comments. Deputy Mayor, Bourque feels the cost of flying out of Bathurst is too expensive and this would only be postponing the inevitable.

    Councillor, Tardif feels that there are just too many issues with airlines and Belledune should not be putting money into this.

    Councillor, Flanagan wanted to know if there were any marketing statistics showing how many people are using the airline and what was the lost the last time. She would like to support because it is the only airport in the northern region.

    Mayor, Duivenvoorden indicated there was a $60,000 shortfall last time.

    Councillor, Carrier agrees with Deputy Mayor, Bourque's statement and feels the risks are far too high and he is not ready to commit $20,000.

    Councillor, Firlotte has concerns with the need to secure seats and they have been raised from 2100 to 2600. He has a hard time with that.

    Deputy Mayor, Bourque final statement is that it sees the targets continuing to increase and it appears that Air Canada sees this as a loosing route and wants to keep postponing.

    Mayor, Duivenvoorden noted that there are still a few more minutes to give it some thought prior to it being addressed under Motion and Resolutions.

    The next item discussed by Mayor, Duivenvoorden was the need to put some closure to the interest in the MacIntosh property. He advised Council that he met with Mr. MacIntosh for about ½ hour on the weekend to discuss difference between the appraised value and the offer are too great, but the offer seems to remain. Mayor, Duivenvoorden also meet with Alex Goodine regarding drainage on Carney Road. Mr. Goodine had a local contractor look at the site for the scope of work he would like done and the cost is significantly lower than what Council had. Mr. Goodine would like to meet with Council to discuss this proposal. CAO, Cormier was advised to make arrangement for meeting with Mr. Goodine for the May 30, 2005 meeting.

    Mayor, Duivenvoorden received a call from Sylvain Comeau of Technisol regarding the services his company can provide for asphalt testing and inspections. Mr. Comeau would also like to meet with Council. CAO, Cormier was advised to make arrangement for meeting with Mr. Comeau for the May 30, 2005 meeting.

    Mayor, Duivenvoorden advised Council that in reference to the letters he received the meeting proposed for tomorrow evening will be cancelled and Councillor, Flanagan will elaborate on issue of having a mediator.

    Mayor, Duivenvoorden advised that he had received a fax inviting the Health Study Steering Committee members to a meeting on Monday with the Minister.

    Deputy Mayor, Bourque advised Council that he had met with legal counsel to discuss the new arena committee. The development of the policy and guidelines are now in his hands. A flyer will need to be sent to the general public inviting members to sit on the new formulated committee. This will be proposed under Motions and Resolutions.

    Council has received a draft copy of the Promotion Item Policy and the Project Completion Procedure. He is asking that Council review and makes comments and suggestions. These will be on the Agenda for June 6, 2005 for adoption.

    The final item is in reference to the Chaleur Sport - Belledune Days Dance. A letter was sent to Chaleur Sport asking them to confirm their intentions for the dance this year. They were asked to confirm in writing by May 10, 2005 and if they did not do so this would be confirmation that they will not be doing the dance. No response was received therefore this will confirm that they are not interested this year. Therefore, Deputy Mayor Bourque will proceed to work on getting an alternative group to do the event and he will bring it back to Council.

    Councillor, Firlotte gave an overview of the issues the Economic Development Committee was working on. The group would like to support and promote the Salmon Barrier with fish tanks. Claude Doucet has been working on this. This will also have to be presented to the Belledune Regional Environment Committee.

    Deputy Mayor, Bourque said it is important to note that it is one of the employees from the Salmon Barrier who came forward with the idea, Eric Carmichael. Mayor, Duivenvoorden added that the potential for added value is great.

    Councillor, Firlotte said that the Committee has also suggested that the repairs of potholes in front of the businesses should be looked at. There are many and it is not very attractive and it was suggest that the public portion be repaired. He was interested in Council's feeling on this initative.

    Deputy Mayor, Bourque agrees with this statement. The fronts of the business entrances are terrible; the responsibility does lie here. Councillor, Carrier agrees. This was discussed before and there was concerns expressed because of the potholes beyond the 33 feet, but anything within the 33 feet should be looked at. Councillor, Tardif agrees with the statements. Is there somehow we can talk with the asphalt contractors when they are in the area. Mayor, Duivenvoorden said maybe the Economic Development Committee could identify these areas then when the asphalt contractors are in the area we could get better value. Deputy Mayor, Bourque agrees with last statement. The difference in getting it done is the Economic Development Committee can identify but the decision to do it will be done at this table. The procedure should be in place and the problems addressed and we can make it happen. Policy and procedure is important. When Council agrees they can make a decision. The procedure for administration and superintendents and the work to be done has to be clear and distinct. We need to have guidelines in place.

    Councillor, Firlotte mentioned that one person on the committee suggested promoting land and residences for sale. It was suggested that along with the messenger a list of real estate promoting properties within our community. Mayor, Duivenvoorden said he is not sure if it is the role of the municipality to do this. Councillor, Tardif noted that he has seen this type of promotions in other areas in the form of brochure, placemats, etc. Councillor, Flanagan wish to note if this is to come to the table for a motion she would have to declare a conflict of interest. However, she said it was noted that there is advertising in the newsletter for Pizza Delight - discount on meals for birthdays. Councillor, Carrier noted that a couple of years ago there were some requests and they were turned down, the municipality is not in the business of selling. Deputy Mayor, Bourque agreed with statement also; this should not be placed on monthly bulletin - no advertising.

    Councilor, Firlotte gave an update to Council on the HR Course he attended on May 10, 2005 in Bathurst. The session was very informative, covering items such as Job Descriptions, Organizational Chart, Remuneration, Recruitment, Interviewing tools, Employee Credentials, Performance Management, etc. A copy of the Handbook will be copied for Council.

    The final item which Councillor, Firlotte wishes to discuss it the SEED - summer student program and the letter of refusal. He is very disheartened that the province has not supported the Village's application. The decision was to increase the rate thereby causing the elimination of 133 positions. He cannot accept that we will receive no students through the provincial program. Mayor, Duivenvoorden said that he was supposed to draft a letter. This is a very high priority and he will forward a letter to the MLA and he will bring it to the appropriate ministry. Councillor, Carrier also noted that the arena committee did not receive any students this year either. Mayor, Duivenvoorden noted that the MLA has 15 students to distribute in his riding to non-municipal organizations with the exception of Beresford who received one because of the Acadian Games. He has also placed one at the Belledune Access Centre.

    Councillor, Flanagan has included in Council's packages a copy of the proposed Tourism Committee flyer to be distributed by mail. This will be addressed under Motions and Resolutions. She has also included the proposal for Roherty Point for cleanup, brush cutting and site furnishing. This will be addressed under Motions and Resolutions.

    Councillor, Flanagan's final issue is in reference to last weeks proposed meeting and letters. She feels it is time to bring in a professional for guidance. She has spoke with Mr. Jack Novack a professor who has experience in local governance. She received information from the Town of Sackville, regarding sessions he had conducted for them. She has spoken to Mr. Novack and he is available to provide a workshop between the dated of May 31 and June 3. This would be a two - (2) day workshop with a cost and she is suggesting June 2 & 3, 2005. This will be addressed under Motions and Resolutions.

    Reports:
    Administration Report CAO, Cormier submitted two issues for Council directives; wooden culvert on Archibald Road and Turgeon Road evaluation for washout and maintenance.

    By-laws and Policies:
    Austin Tardif moved that the Dangerous and/or Unsightly Premises By-law # DUP 05-2005 be read a third and final time and enacted, seconded by Ron Bourque. Motion carried.

    Emmie Flanagan moved that Marc Bouffard, Yvon Frenette, Marcel Doiron and Robert Godin be Appointed as Dangerous and/or Unsightly By-law Enforcement Officers, seconded by Austin Tardif. Motion carried.

    Ron Bourque moved that the Village of Belledune adopt the Dangerous and/or Unsightly By-law Enforcement Officers Procedures as submitted, seconded by Austin Tardif. Motion carried.

    Motions and Resolutions
    Michael Firlotte moved that the tender for 2005 Street Upgrading Project # 52-05 be awarded to lowest bidder, Kenny's Trucking Ltd., for the amount of $545,578.69 including H.S.T., as per the recommendation of Roy Consultant Group and pending the approval of the Capital Borrowing Board for authorization to borrow, seconded by James Carrier. Motion carried.

    Emmie Flanagan moved that Councillor, Tardif take on the project of street turning areas, seconded by Ron Bourque. Motion carried.

    James Carrier moved that the exploratory development of the 6 acres of property on Jacquet River Drive be turned over the Economic Development Committee, seconded by Austin Tardif. Motion carried.

    Ron Bourque moved that the Village of Belledune does not agrees to Guarantee and Indemnify, on a pro rata share, up to a maximum sum of $20,000 towards the initiative of the Bathurst Regional Airport Commission of maintaining two daily flights in the Chaleur region , seconded by Austin Tardif. Motion carried. 4 yeas (Ron Bourque, Michael Firlotte, James Carrier, Austin Tardif) 1 nay (Emmie Flanagan)

    Emmie Flanagan moved that the Tourism Committee Flyer be sent by mail in Belledune, as presented, seconded by James Carrier. Motion carried.

    Emmie Flanagan moved that the Roherty Point Proposal be accepted as presented and that the project proceed by hiring two persons for three -(3) weeks and benches, table and garbage cans be purchased from Ammon Precast Concrete Products Ltd. according to the proposal, seconded by James Carrier. Motion carried.

    Deputy Mayor, Bourque commended Councillor Flanagan on a proposal well done.

    Ron Bourque moved that a flyer be mailed requesting interested persons to offer their names for the Belledune Arena Committee four - (4) positions, seconded by Michael Firlotte. Motion carried.

    Michael Firlotte moved that the Village have a local contractor replace the crossover pipe on Archibald Rd. as per the proposal submitted, seconded by James Carrier. Motion carried.

    Austin Tardif moved that the Village invite three (3) contractors, J.T. Landry and Son, Robert Murphy and Woodcox Trucking to submit bids for the Turgeon Road shoulder washout and hauling and spreading of gravel for bad areas, seconded by Michael Firlotte. Motion carried.

    Council directed that Municipal Works Supervisor, Lorenzo Grant be asked to prepare specification for scope of work on Turgeon Road. Deputy Mayor, Bourque stated that this is an example for solidifying the need for the Project Completion Procedure.

    Emmie Flanagan moved that the Village invite Jack Novack to Belledune to do a two-(2) day Council workshop between the dates of May 31 and June 3, 2005, seconded by Ron Bourque. Motion carried.

    Councillor, Carrier enquired if this would be days or evenings. Councillor, Flanagan indicated it is flexible. Councillor, Tardif noted that he does not see why this money has to be spent as there are policies in place and all that needs to be done is to read the Act and regulations.

    There was an exchange of debate between Council members regarding the way business is being conducted and to some extend the role the Mayor is playing.

    General Correspondence:
    Correspondence In:
    - Belledune Wastewater Study Terms of Reference
    - Francis Frenette - Watercourse Diversion
    - Paul-Emile Roy - Turgeon Road
    - Darlene McGregor - Babysitting Course
    - Glenda & Clovis Godin - brochures
    - Genevieve Maltais - GCP Bristol Group (Marketing Plan)
    - Restigouche SPCA - Report (April)
    - Tourism Chaleur -Executive Director - Minister of Natural Resources (Energy Innovator)
    - NCSWC - 2004 Audit
    - Office of Prime Minister - Bill C-273

    Correspondence Out:
    - Restigouche Health Authority - Questionnaire

    Meeting adjourned at 8:57 p.m. on a motion by James Carrier and seconded by Emmie Flanagan


    _______________________________
    Clerk/Treasurer


    __________________________________
    Mayor




    Village of Belledune - Regular Monthly Meeting Minutes

    May 9th, 2005

    Minutes - May 9th 2005 - Time: 7:00 pm
    Place: Belledune Municipal Chambers

    Present:

    • Mayor, Nick Duivenvoorden
    • Deputy Mayor, Ron Bourque
    • Councillor, Michael Firlotte
    • Councillor, Emmie Flanagan
    • Councillor, Austin Tardif
    • Councillor, James Carrier
    • CAO Clerk/Treasurer, Brenda Cormier

    Mayor, Nick Duivenvoorden called the meeting to order.

    Councillor, Emmie Flanagan delivered the Serenity Prayer

    James Carrier moved that the agenda be adopted, seconded by Austin Tardif. Motion carried.

    Statement of Conflict of Interest: Nil

    Minutes & Business Arising from Minutes
    Austin Tardif moved that the minutes of the regular monthly meetings held April 11 & 18 and May 2, 2005 be approved, seconded by Emmie Flanagan. Motion carried.

    Business Arising:
    Councillor, Firlotte inquired about if N.B. East Coast Rail had been contacted about the Firlotte Rd. Bridge. Mayor, Duivenvoorden stated he called the next day and was advised that they would look at that day. He did take a drive and did not see anything from the vehicle. Councillor, Firlotte noted that the DOT was there and did some minimal repairs. He wonders if NB East Coast Rail contracts out to them. There needs to be more work done. Letters and telephone calls do not seem to work. He still things a meeting should be requested. Councillor, Tardif inquired if the Village could make a request to NB East Coast Rail to see if the overhead bridge has been inspected by engineers recently. He knows that bridges on roads require inspection every so often.

    Councillor, Bourque advised Council that he has met with legal counsel, Michel Robichaud regarding arena committee and the report will be coming to the table next week.

    Mayor, Duivenvoorden noted that he has spoke with Bev Firlotte regarding the Memorial Bell plaque and the parish committee will come forward with a recommendation.

    Presentations / Petitions / Delegations: Nil

    Statements by Members of Council:
    Mayor, Duivenvoorden made reference to VE Day and the activities hosted in Europe and the pride he had in Canada and its veterans. Also, it is now one - (1) year past election and a good time to reflect on the past year. He feels progress has been made. One thing he has experienced is some frustrations when he encounters road blocks and stumbling blocks. He is not gifted with patience; however there is some patience needed when dealing with other people, especially government sources. The point is to continue to move forward and not sweat the small stuff. There are different views and every decision needs consideration but the decision should be in the best interest of the community.

    On a less happy note, as a result of a meeting with the CAO on Friday, which lasted approximately 2.5 hours, he realized that there are some things with internal operation that need to be addressed. He is requesting a meeting with just Council tomorrow evening at 6:00. He wants all Council there. Because of various conflicts in schedules, the meeting date was determined for May 17, 2005 at 7:00 p.m.

    On a final note, the roadside cleanup which includes 13 sections now has confirmation for 11. However, a group has offered to do 2 sections if no other groups are available. The targeted date in May 28, 2005 with the understanding that some groups may do on a different date.

    Councillor, Flanagan inquired if the area of highway around the NB Power is being done; she understands that they may have students that will be doing this.

    Mayor, Duivenvoorden indicated that this area was included, but if NB Power has students to do that is also fine.

    Deputy Mayor, Bourque noted that normally he would read a monthly report, however he intended this evening to shoot from the hip. However, considering that the Mayor has requested a meeting then he will wait until the results of that are known.

    In reference to the Council message centre he had a test run and there was a good response with 4 of 5 responding. However, following that there was an inquiry put out on the system which only received a couple of responses. The question is now that the system is in place, we need to look at the system or utilize it. If the system is able to be modified to be more effective, whereby each Council member could be notified then perhaps we should do so. However, this will only be effective at each Councillor's home and not any good when traveling. He is asking if this can be looked into by the administration.

    The other issue is in reference to street grading. A number of people have been asking. This needs to be looked at by Council as quickly as possible.

    As for comments regarding long-term planning, he will wait until after the meeting with Council.

    Councillor, Carrier made reference to the Health and Safety program. When is a good time for Council to discuss? Council has this for quite a while and Nicole has put quite a bit of work in the development of this document. He is suggesting that Council review this at their working session at the end of the month.

    Mayor, Duivenvoorden suggested that tentatively that date could be considered, however he would like to see that meeting spend on the Capital Plan, either the public presentation or review of the plan to prepare for public forum. Councillor, Carrier noted that this is o.k. but the Health and Safety program has to be done and this is even more obvious following the session held with WHSCC last week.

    The next issue is regarding the building of a gazebo in the Bellepoint Park. This would need to be big enough for a band. He has looked at the one at the Station #1 Fire Hall and that would be of sufficient size. He has talked with two contractors and they would be able to build as per those specs. Councillor, Carrier proposed the specs could then be quite simple, to build the same specs as the Jacquet River one except in cedar. He would like permission to proceed with meeting with the other contractors and review.

    Deputy Mayor, Bourque inquired if Councillor Carrier would be doing the final inspection if this is this proceeds. Councillor, Carrier advised that he would be doing the final inspection.

    The next issue discussed by Counillor, Carrier was Roherty Point. He and Councillor, Flanagan walked the site on the weekend and took pictures. His first concept was to have a local contractor do the work but after looking at it such equipment would perhaps do damage. Therefore, he would propose that the Village hire a couple of people for 3-4 weeks, keeping in mind the WHSCC and Occupational Health and Safety regulations. The concept would be to do selective cutting and have a tractor remove the stumps. Mayor, Duivenvoorden inquired if the intention was for walking trail. Councillor, Flanagan said trail and day sites. Councillor, Carrier indicated he is not requesting anything at this time. If Council is comfortable going that route; he would then prepare a package with cost. Councillor, Tardif stated that because one student program has already been denied, then perhaps this would be an opportunity to hire some of the older students. Councillor, Carrier stated he would prefer not to have students doing this type of work he would prefer experienced persons. Deputy Mayor, Bourque noted that a flyer could be sent requesting applicants and then Council could choose.

    Councillor Flanagan advised Council that the Tourism Committee has had three meetings to date. The information on cruise ship industry has already been circulated. The Committee is focusing on Cultural Tourism, Seasonal Tourism, Campground, Eco Tourism, Jacquet River Gorge, Ducks Unlimited Project and Historical House. The focus currently is on Roherty Point as per Councillor, Carrier's statement and the focus will be on the east end. The west end has property owned by DFO and they would have to be contacted for Phase 2 development of Roherty Point. As the area of Roherty Point has been identified by the province as an environmentally sensitive area, the report being prepared for next week meeting will include a recommendation to hire a local environmentalist, Angie Guitard for about ½ day to assistance in identifying these particular areas.

    The other areas of interest are the Jacquet River Salmon Barrier and the request for grading of road. This in very important as it hinders visitors from going there. As well, Noranda and other landowners will be contacted regarding the development of trials. The employees could work on developing these trails while working at the site.

    The Heritage House / Cultural Centre is a priority of the committee and this will also be a part of next weeks report. She agrees with Deputy Mayor, Bourque on preparing a plan and marketing, but she would also like to have a way of advising the public about the Tourism Committee and its objectives. In discussion with representatives from both the Bathurst and Campbellton museums, they are interested in assisting. What she would really like to see is the foundation of the house done this year. The cost is estimated at $13,000, but this is not a proposal at this time.

    Mayor, Duivenvoorden in reference to letting the public know, was going to propose that when the 5 Year Plan is presented to the public he suggests that each committee Chairperson do a brief overview of their committee's plans. Councillor, Flanagan said she would be making two proposals at next meeting, hire Angie Guitard for 4 hours and purchase park benches for Roherty Point.

    Councillor Tardif presented on behalf of the Appreciation Committee the proposed criterion for the Firefighter of the Year Award. This was discussed with the Chief and he is acceptable to the recommendations. Austin Tardif moved that the Firefighter of the Year Award criterion be accepted as presented, seconded by Ron Bourque. Motion carried.

    Reports:
    Financial Report
    Emmie Flanagan moved that the Financial Report be accepted as read and the Accounts Payable be paid, seconded by Austin Tardif. Motion carried.

    Administration Report:
    CAO briefed Council on the work that Claude Doucet has been doing to establish a fish tank at the Salmon Barrier site this year. He has nearly completed all the process and made all the contacts and is at the process of preparing the application for license. If Council has no objection, then he will complete the application.

    No objections, comments or questions were presented.

    By-laws and Policies:
    James Carrier moved that the Dangerous and/or Unsightly Premises By-law No. DUP 05-2005 be read a first time in its entirety and a second time by title, seconded by Austin Tardif. Motion carried.

    Motions & Resolutions
    Michael Firlotte moved that the Village in accordance with the Village of Belledune Public Procurement Policy proceed to tender for Dugouts in Doucet Memorial Park by invitational tender to the following contractors; A1 Construction, J. Hilliard and J.G. Carpentry, with the condition that they meet the WHSCC and Public Liability Insurance requirements outlined in the Village Public Procurement Policy, seconded by Austin Tardif. Motion carried.

    General Correspondence:
    - Allan Hayes - Letter of Concern - Ron Bourque moved that the tender for Fire Truck Chassis be awarded to the lowest bidder Richwil Truck Center for the amount of $121,181.00 plus tax, seconded by Michael Firlotte. Motion carried.
    - Dept. Training & Employment - SEED Program/Students - Councillor, Firlotte made reference to the article in the Telegraph Journal regarding SEED program, whereby the decision to increase wages has resulted in the elimination of 133 positions. Mayor, Duivenvoorden advised he had talked to MLA, Roland Hache and he has 15 student positions to allot to non municipal organizations and therefore the municipalities are beyond his jurisdiction. Mayor, Duivenvoorden noted that the decisions are very politically orientated. Councillor, Carrier advised that Chaleur Sports has also applied for SEED and got the same notice as the Village. Perhaps the MLA could do something there.
    - UMNB - Gas Tax Issue
    - AMANB - 2005 Exchange (Twinning) Program
    - James Carrier moved that the Village participate in the tourism brochure distribution program with the City of Bathurst for the amount of $50 plus HST, seconded by Austin Tardif. Motion carried.
    - Francine Guitard - Turgeon Road repairs. Councillor, Firlotte noted that the road is in bad need of grading. He has travel it on the weekend and it is very rocky in places and gravel made be needed in addition to grading. Municipal Works Supervisor, Lorenzo Grant will be asked to look at the road and make an evaluation.
    - Restigouche Health Authority - Questionnaire. Deputy Mayor, Bourque referred to the message he had brought to Council regarding this matter. Mayor, Duivenvoorden asked if Deputy Mayor, Bourque would respond to Questionnaire. Deputy Mayor, Bourque stated that he does not have a problem responding if Council is in agreement with that.
    - Donation Request: - Austin Tardif moved that the Village of Belledune donate $50 to the Fire Department for the filling of swimming pool for Nancy Pitre because of her daughter's health issues and that the Village accept on behalf of the Rick Hansen Foundation the donation to the Royal Canadian Legion Branch #77 and redistribute the same amount back to them, seconded by Ron Bourque. Motion carried.
    - Ambulance Report - April
    - Fire Chief Report- April
    - Library Report
    - BDPC - Building Permit Report
    - BDPC - Building Permit Required, PID 20764957

    Correspondence Out:
    - Chaleur Sawmill - Extension of Spur Line
    - Ms. Maggie Killoran - Donation
    - Bathurst High School - Donation
    - Royal Canadian Legion - Donation
    - J. Killoran, P. Gordon, J. Culligan - Questions Response
    - Mr. Don Gallon - Response to questions - Chaleur Drive
    - Mr. Kevin Carrier - Culvert Request
    - Mr. Brian Soresnen, P. Eng. - DOT

    Meeting adjourned at 8:50 P.M. on a motion by James Carrier and seconded by Emmie Flanagan.


    _______________________________
    Clerk/Treasurer


    __________________________________
    Mayor




    Village of Belledune - Regular Monthly Meeting Minutes

    May 2nd, 2005

    Minutes - May 2nd 2005 - Time: 7:00 pm
    Place: Belledune Municipal Chambers

    Present:

    • Mayor, Nick Duivenvoorden
    • Deputy Mayor, Ron Bourque
    • Councillor, Michael Firlotte
    • Councillor, Emmie Flanagan
    • Councillor, Austin Tardif
    • Councillor, James Carrier
    • CAO Clerk/Treasurer, Brenda Cormier

    Mayor, Nick Duivenvoorden called the meeting to order.

    Councillor, Emmie Flanagan delivered the Serenity Prayer

    Emmie Flanagan moved that the amended agenda be adopted, seconded by Austin Tardif. Motion carried. Statement of Conflict of Interest: Councillor, Carrier filed a Conflict of interest under Motions & Resolutions (Recreation Centre Caretaker / Janitor Agreement)

    Presentations / Petitions / Delegations: Nil

    Statements by Members of Council:
    Mayor, Duivenvoorden discussed the request by Chaleur Sawmill for the extension of spur line loading ramp in the Industrial Park. He issued a memo to Council with his comments regarding this request and also discussed with legal counsel this morning and he agrees that this should be considered closely by Council and a decision be brought forward under motions and resolutions.

    Next, a proposal was submitted by Websolutions for the development of a new municipal website for Belledune and would request that this be given consideration by Council under motions and resolutions.

    Both Councillor's Bourque and Tardif expressed the necessity to update the website.

    CAO, Cormier mentioned that the Council would need to be realistic on there expectations if they wish the website to be managed internally. As well consideration of the proposal for a bilingual site should take into consideration that translation services would have to be provided externally and cost would be a factor as well as timing.

    Mayor, Duivenvoorden indicated that while bilingualism is important it would not be necessary at this time to proceed in that direction.

    Mayor, Duivenvoorden referred to the two proposals presented by Consultant firms for building expansion and renovations. Is Council ready to move forward on this issue?

    Councillor, Carrier stated that both Consultant firms has submitted fees for their services and Roy Consultants Group was the cheaper of the two and as well Council has some experience working with them. He would be prepared to recommend Roy Consultants Group.

    Mayor Duivenvoorden referred to the presentation made by Roche Atlantic Consulting Group Ltd. regarding Sewage Cluster Systems. The presentation made by Paul Campbell regarding a Feasibility Analysis for the Village of Belledune will proceed with the Village using the P.E.I. firm to do analysis, but this does not mean that the concept presented by Roche would not be looked at in future.

    Next, the issue of Brideau Lane brook was brought to the table by Mayor Duivenvoorden. At the meeting with the residents and engineer there were some concerns expressed by those residents south of the crossing. Flooding of their property was an issue and should be looked at. As requested there was an estimate prepared by engineers to rip rap the south side.

    Deputy Mayor, Bourque inquired if this was identified as private or public property, there was an issue raised recently by property owner that this was private property.

    Mayor, Duivenvoorden said that there was some issues raised because of concerns, however he does not perceive that this would be a problem as long as something is being done.

    Mayor, Duivenvoorden advised Council that he met with Solicitor today and there were frustrations on both ends as to the completion of certain files. Three issues were identified as priority, Arena Committee, Noranda and Chaleur Sawmill. It was suggested that perhaps one person meet with the lawyer to discuss the formulation of the Committee and he recommended Deputy Mayor, Bourque.

    Deputy Mayor, Bourque agrees to accept if Council is in agreement with him doing so.

    The final item Mayor, Duivenvoorden wish to discuss the importance of doing something with the properties recently purchased on Jacquet River Drive, particularly the house. There were four quotations submitted for work on the foundation, sheetrock, plumbing and electrical. He would like to see these proceed one way or another. The recommendation would be to see the foundation work done this year. We know what we want to do with the building. There has not been specific monies budgeted but there are other revenues that were discussed for property purchase and perhaps this could be used for that purpose.

    Deputy Mayor, Bourque stated that with all due respect this hasn't been discussed at this table. It is a directive that has not been approved. If we look at the budget, we have gone of the beaten path. There are issues that take a priority over this one. He is not against bringing this to the table but does not feel this is a priority. This needs to be discussed to get a feel where Council wants to go with this.

    Mayor Duivenvoorden stated that it is being brought to the table now. He noted that on the evening when the motion was made to purchase the property he went to each Councillor, individually and asked if there was any problem with turning the house over to the Tourism Committee.

    Deputy Mayor, Bourque said he acknowledges that, but there were no motions made by Council as to what was to be done. The intention is not to have the Tourism Committee make decisions and then inform Council, the decisions are to be made at this table.

    Mayor, Duivenvoorden said that is what is being done now.

    Deputy Mayor, Bourque stated once again that he does not have a problem with Tourism Committee making plans and bringing presentation to Council for consideration.

    Councillor, Tardif referred to the monies budgeted for property purchases being used for renovations. He has been appointed to work with property owner for the dumpsite property and that will require the purchase of land. To him this is a priority and has been a pending issue for some time. The concept of the house being developed by Tourism Committee was agreed by him also. But, the development this year does not have to be an expensive venture.

    Councillor, Flanagan stated that the Tourism Committee acknowledgers that they are an advisory committee and there has been a funding program identified through a Heritage, but the deadline for submissions was March. This could be looked at for next year, but will not enable any work this year.

    Deputy Mayor, Bourque noted that one of the biggest problems at this table is planning. Council is floundering; planning has to be done as part of a master plan and then develop proposals that fit the plan. There should be a plan developed and there is work do, cost to be established and the plan will move forward.

    Mayor, Duivenvoorden disagrees that Council is floundering. He feels finally there is planning with the Tourism Committee moving in the direction they are going.

    Deputy Mayor, Bourque stated he has not seen a plan yet.

    Councillor, Flanagan said she will have a report to present at next meeting. Deputy Mayor, Bourque's statement commenced with the proposal to proceed again this year with the Jacquet River and Belledune Schools Academic Achievement Awards. Consideration will be addressed under Motions and Resolutions.

    The Village Promotional Supply Inventory proposal was submitted in each Council package for consideration. If this proposal moves forward a policy will be developed to address the presentation of Items 1 & 2 on that list, whereby it would require Council approval.

    Deputy Mayor, Bourque gave an update on the proposed Dangerous or Unsightly Premised By-law. The enforcement procedure has been issued by Marc Bouffard and the process for adoption of the by-law can commence at the next meeting. The procedure will be clear on how the by-law will be implemented. Once it is finalized, Council will be issued a copy for review and approval.

    The item of Arena Committee was addressed previously under the Mayor's statements.

    Councillor, Firlotte advised that he was asked to bring up the issue of Harbour in Jacquet River. The question is what are the Villages plans for the harbour.

    Mayor Duivenvoorden suggested that with the information given in Council packages can Councillor, Firlotte proceed to work on some of the issues and bring forward. It could even be part of the mandate of the Economic Development Committee.

    Secondly, Councillor Firlotte advised Council that the NCSWC is available to make a power point presentation to Council if they wish.

    CAO, Cormier informed Council that Mr. Bryar had contacted the Village to see if they are interested in the presentation and it would have to be done before May 18, 2005 and if Council wishes he could be available at approximately 8:30 p.m. on May 12, 2005 following his meeting in Nigadoo. The directive of Council was to arrange meeting for that time.

    Councillor, Flanagan, gave a brief report on the BDPC Annual General Meeting. A copy of the Commission's Report was issued to the Mayor and to the municipal office.

    The budget for proposes Tourism Brochure being developed by the Tourism Committee is not available this evening and will be presented next week.

    Information was circulated to Council regarding the Canada New England Cruise Symposium in Halifax. Councillor, Flanagan is interested in attending. There is a cost associated with registration, but she will try to travel with the representative from the Port and can stay with relatives.

    Deputy Mayor, Bourque asked if she knows what plans the Port would have for handling the number of people from a cruise ship.

    Councillor, Flanagan stated that it is her understanding that these would be small cruise ships and the numbers would be much smaller. She has a report to give Council next week in relation to Port presentation. Also, she has been invited to a meeting at the Port in mid May along with other representative in the area.

    Councillor, Tardif updated Council on the issue of Firefighters Appreciation Event and Appreciation Gift. It will be put on the table for consideration under Motions and Resolutions.

    Reports:
    Administration Report
    CAO, Cormier advised Council that there was no response yet to request from the Parish for suggestions on the Memorial Bell plaque. However, if Council wishes this to be completed this spring then they should proceed to get information.

    CAO, Cormier referred to the information submitted by Francis Frenette of Roy Consultants requesting direction on a number of street jobs. These questions will have to be answered in order for the work to get done this year.

    By-laws and Policies: Nil

    Motions and Resolutions
    Councillor, Carrier vacated meeting at 8:27 p.m. due to conflict of interest.
    Ron Bourque moved that the Belledune Recreation & Cultural Centre Janitor / Caretaker / Small Maintenance Agreement be renewed under the same terms and conditions as the previous year, seconded by Austin Tardif. Motion carried.

    Councillor, Carrier returned to meeting at 8:28 p.m.

    Councillor, Firlotte removed his proposed motion from the table regarding the lease for Harbour Authority of Durham Harbour.

    Ron Bourque moved that as per the proposal the Promotional Supplies Inventory be purchased from C 58 Promotions for net cost of $2,067.60, seconded by James Carrier. Motion carried.

    Ron Bourque moved that as per the recommendation of Project Engineer, Roy Consultant Group the Fire Department Training Trailer Conversion (Project No. 214-04-4) Tender be awarded to the lowest bidder, J.G. Carpentry for the amount of $17,480 (H.S.T. included), seconded by Austin Tardif. Motion carried.

    Austin Tardif moved that the Village donate $2,000.00 to the Belledune Volunteer Fire Department for Firefighter's Appreciation Event, seconded by Ron Bourque. Motion carried.

    Emmie Flanagan moved that the Village accept proposal submitted by Chaleur Sawmill for the extension of the Industrial Park spur line loading ramp, seconded by James Carrier. Motion carried.

    Austin Tardif moved that the Village retain the services of Websolutions for the development of a new municipal website for the amount of $9,858.61 (H.S.T. included), seconded by Emmie Flanagan. Motion carried.

    Emmie Flanagan moved that the Village hire Roy Consultants Group for the municipal building extension and renovation as per their proposal, seconded by Ron Bourque. Motion carried.

    James Carrier moved that the Village turn the development plans for the house on Jacquet River Drive to the Tourism Committee, seconded by Emmie Flanagan. Motion carried.

    Ron Bourque moved that the Village donate $200 to each the Jacquet River School and Belledune School for Grade 8 academic awards to be chosen by each individual school committee, seconded by Austin Tardif. Motion carried.

    James Carrier moved that Councillor, Flanagan attend the Canada New England Cruise Symposium in Halifax from June 15-18, 2005, seconded by Austin Tardif. Motion carried.

    Austin Tardif moved that the Village purchase knives for Firefighters Appreciation Gift at a cost of $400 plus tax, seconded by Ron Bourque. Motion carried.

    James Carrier moved that the following directive be given to Francis Frenette of Roy Consultants Group in response to inquiries via e-mail April 28, 2005, proceed with culverts and ditch on Gagnon Rd., swale at driveway at #4183 & #4191, prepare estimate for Legacy Road flooding area, extend ditch on Colony Road and have these scopes of work done in conjunction with the 2005 Street Upgrading tender, seconded by Ron Bourque. Motion carried.

    General Correspondence:
    Correspondence In:
    - Mayor, Duivenvoorden proclaimed May 29 to June 4, 2005 as Disability Awareness Week in Belledune.
    - Donations & Advertizing Request> - Austin Tardif moved that the Village donate pins to the 1st Belledune Girl Guides, $100 to the Bathurst High School Safe Grad Fund and $100 to Maggie Killoran for Highland Dance competitions, seconded by Ron Bourque. Motion carried.
    - Austin Tardif moved that the Village donate $2,000 to the Royal Canadian Legion Branch #77 for Handicap accessibility renovation, seconded by Ron Bourque. Motion carried.
    - Austin Tardif moved that Village proceed with developing a Firefighter of the Year Award, seconded by Ron Bourque. Motion carried.
    - Letter from Patsy Talbot - Belledune Days Dance
    - BDPC - Proposed Letter to ELG regarding CGC Site
    - BDPC 2004 Annual Report
    - SPCA - Monthly Report

    Correspondance Out:
    - Mr. Jean Roy - Foyer Notre-Dame-de-Lourdes
    - Ms. Cooper, DRHS - Grad Fund
    - Gilberte Boudreau - Chaleur Bay Watershed
    - Residence on Laviolette St. West - Garbage Collection
    - Residence on Veterans St. - Garbage Collection
    - Mr. Danny Harvey - Chaleur Sports

    Meeting adjourned at 9:10 p.m. on a motion by James Carrier and seconded by Emmie Flanagan


    _______________________________
    Clerk/Treasurer


    __________________________________
    Mayor




    Village of Belledune - Regular Monthly Meeting Minutes

    April 18th, 2005

    Minutes - April 18th 2005 - Time: 7:00 pm
    Place: Belledune Municipal Chambers

    Present:

    • Mayor, Nick Duivenvoorden
    • Deputy Mayor, Ron Bourque
    • Councillor, Michael Firlotte
    • Councillor, Emmie Flanagan
    • Councillor, Austin Tardif
    • Councillor, James Carrier
    • CAO Clerk/Treasurer, Brenda Cormier

    Mayor, Nick Duivenvoorden called the meeting to order.

    Councillor, Emmie Flanagan delivered the Serenity Prayer

    James Carrier moved that the amended agenda be adopted, seconded by Austin Tardif. Motion carried.

    Statement of Conflict of Interest: Nil

    Presentations / Petitions / Delegations: Nil

    Statements by Members of Council:
    Mayor, Duivenvoorden wishes to address the process for land acquisitions. In the future he would not like to play as pivotal a role. He would prefer to have a mediator for negotiations.

    Deputy Mayor, Bourque said he did not quite understand the Mayor's statement. He believes the Mayor should be involved in land acquisitions, as it is for the future municipal development.

    Mayor, Duivenvoorden clarified that he would prefer not to be part of the negotiations, this could be done through realtors or other agencies. Secondly, he questions the need for such confidentiality. He is not sure this is the correct procedure. What could happen to compromise? He would like Council to give the process some review.

    Deputy Mayor, Bourque stated he has no problem with the idea. The process should be confidential, but the interest in buying should not be hidden.

    Mayor Duivenvoorden noted that there should be more openness and transparency in the interest to purchase.

    Secondly, Mayor Duivenvoorden wishes to discuss phase 2 of the land acquisition on Jacquet River Drive. He would like the property to look different than it does now. There were options discussed by Council, as to the development of that land, for overnight lodging purposes. He believes a tender should be put out to develop the lot and have ready for future construction. First, the Council would have to determine which option for overnight lodging would be preferred, the hotel - motel concept or cottages. This would determine how the property should be prepared for development. He would like Council give both ideas some thought so as to determine which way the lot should be prepared.

    Mayor Duivenvoorden, on a final note, advised Council that he has started working on Roadside Cleanup program. The tentative date has been set for May 28, 2005.

    Councillor, Firlotte briefed Council on the status of the Economic Development Committee. So far there have been a couple of meetings with numerous ideas being discussed. Although some suggestions would be more in line with the Tourism or Leisure /Active Living Committees, others were initiatives for commercial and residential sector.

    Next, Councillor Firlotte wishes to discuss the Laviolette Street turning area problem

    Mayor, Duivenvoorden advised Council that he met with property owners, Mrs. Degrechie and Joyce Degrechie and a tentative solution has been established. Another option was discussed however this will only be able to be evaluated once the snow is gone.

    Councillor, Firlotte wish to advise Council that in discussion with another property owner, Lisa Godin, there was an offer of other property if necessary.

    Mayor, Duivenvoorden has also spoke with Ms. Godin.

    Councillor Firlotte wishes to discuss the issue of municipal work clothing. He was approached by an employee concerned because he was not receiving the same type of clothing as another employee.

    CAO, Cormier advised that when requested to review this, it was with the intentions of providing work clothing and not as a subsidy for wardrobe. The proposal was submitted on the basis of each employee's job scope and therefore each is different. This was prepared in conjunction with the employees while at the same time considering budget.

    Deputy Mayor, Bourque noted that the concept of municipals work clothing for the employees brings with it an expectation to meet a set of standards. The employees are expected to conduct themselves in accordance with the code of ethic when they are representing the Village.

    Finally, Councillor Firlotte noted that he was advised that there is damage to the floor of the Firlotte Road overhead bridge. This issued was raised with NB East Coast Rail in the fall and to his knowledge there has only been minimal repairs done. He has safety concerns over this issue. He suggested that perhaps it is time to meet with NB East Coast Rail.

    Mayor, Duivenvoorden advised Councillor Firlotte that the previous request by Council to meet resulted in the letter being sent from NB East Coast Rail. He suggested, as a start, he would make a call.

    Councillor, Flanagan briefed Council on the status of the Tourism Committee to date. There have been a couple of meeting so far and she has circulated a copy of the agenda for the meeting on April 20, 2005 and extended an invitation to all Council. So far she has been working on the presentation and has used some services of the Belledune Community Access Centre. She would like consideration for the payment of approximately $30 to $40 for services provided.

    Councillor Tardif just prior to the meeting talked with Fire Chief, Guitard and was advised that the Fire Dept. has now received their Thermo Imaging Camera. He will be attending a training session with the Dept. on Wednesday night to observe how the camera works.

    Reports:
    Administration Report:
    CAO, Cormier briefed Council on several issues
    " A glass has been broken at the arena and arrangement have been made with the contractor for reimbursement
    " The GCP Bristol Marking Proposal and scope of work was reviewed and there are some concerns that the full scale of that proposal has not been completed. The company has been contacted and they are reviewing and will respond within a week.
    " There was no garbage collection on Veteran Street on Friday because of no turning area and the Mayor, on the weekend has made some tentative arrangement for turning.
    " Roy Consultants was asked to look at a second option for proposed Curry Drive Storm Sewer and an estimate for survey and evaluation work has been submitted.

    James Carrier moved that the Village have Roy Consultant Group proceed with survey and evaluation of the alternate option for Curry Drive Storm Sewer as per their proposal for the approximate cost of $2,000, seconded by Emmie Flanagan. Motion carried.

    Mayor, Duivenvoorden explained the alternate proposal and feels that it may be the best solution to address the water problem identified by Mr. St. Laurent. It would reroute the flow of water to another crossover on Route 134.

    Deputy Mayor, Bourque questioned the previous option that was already evaluated. Now, it is being suggested that we pay for another evaluation.

    Mayor, Duivenvoorden feels that if this second option is feasible it would most likely be less costly that the previous option.

    " Tourism Promotion with Helping Rewards Marketing Network for Jacquet River Campground. - There is a provincial coupon book being developed and there would be no cost to the municipality to participate. The coupon sheets are sold and customers can take advantage of the various saving proposed in each coupon. The Jacquet River Campground could offer a discount coupon for camping and at the same time create an advertising opportunity. Suggestions for various coupon concepts were made.

    Council felt that it is a good concept and instructed the CAO to proceed with advetizing proposal with Helping Rewards Marketing Network for the Jacquet River Campground coupon - rent 1 night and get the second night for ½ price.

    By-laws and Policies: Nil

    Motions & Resolutions
    Michael Firlotte moved that Mayor, Duivenvoorden proceed annually with Roadside Cleanup program with a budget of $5,200, seconded by Austin Tardif. Motion carried.

    Emmie Flanagan moved that the Village reimburse the Belledune Community Access Centre to a maximum of $40 for services provided to the Tourism Committee, seconded by James Carrier. Motion carried.

    Deputy Mayor, Bourque referred to the contribution made to the Access Centre and the request for a business plan, of which a tentative one was received. Is it the intention of the three committees to use the Access Centre to do all brochures, etc.

    Councillor, Flanagan indicated that it was her intention to do so. Councillor, Tardif wishes to know which part of the budget is these expenditures coming from as there were no specific funds allocated for this. He suggests this be earmarked under advertising.

    Mayor, Duivenvoorden said that this is the case; however this should be looked at more closely when doing budget for 2006.

    General Correspondence:
    - Letter of Complaint - L. Godin - Issue has been resolved with tentative turning area solution
    - District Labour Council, Proclamation - Mayor, Duivenvoorden expressed concern over the wording in a section of the Proclamation "maximum sacrifice they have been forced to make". He feels that is not accurate and as an employer himself felt offended by that statement and what it implies. Council discuss the issue and determine that it is all in the interpretation of the statement. However, if there are concerns regarding this statement then it should be brought to the attention of the District Labour Council.

    - Mayor, Duivenvoorden proclaimed April 28 as Annual Day of Mourning in Belledune.

    - Chaleur Sawmill - Extend Loading Area - This was looked at previously, but this is the first time a formal request was made by the Sawmill. Lorenzo Grant, Municipal Works Supervisor will be asked once again to prepare drawing for proposed work and this will be brought back to Council for review.
    - Mr. D. Gallen - Questions regarding Chaleur Drive Water System - Mayor, Duivenvoorden asked Council if they were o.k. with him reviewing the questions with the CAO and preparing the answers for Council to review.
    - Councillor, Carrier inquired if there was ever any actions taken in reference to the recommendation made by Mr. Clinch to send a letter.

    Mayor, Duivenvoorden said that in a meeting with legal counsel it was suggested that the Village make another attempt to arrange a meeting with Noranda, the Minister of Environment and the Village. However, he has a problem that the letter has not been drafted by legal yet. He can't understand why it takes a month to write a letter. He finds it very frustrated with many items that are on hold by the lawyer. The non resolution of these issues reflects badly on Council as they have made commitments for solutions and yet many of these have been ongoing for a long time. Deputy Mayor, Bourque said that in defense of legal counsel, there are many issues on the table and some take precedence over other. Mayor, Duivenvoorden said he respects that, but if he is too busy he should let us know. Councillor, Tardif said that perhaps legal counsel could be asked to assign some of these issues to others.
    - BDPC - General Annual Meeting Invitation - Councillor, Flanagan confirmed and the remainder of Council will advise prior to April 22, 2005.
    - NA Occupational Safety & Health Week Breakfast - The Village will register for three persons
    - ProfitLearn Workshop - Human Resource Management System - Austin Tardif moved that, if available, Councillor's Carrier and Firlotte along with CAO, Cormier attend the ProfitLearn Workshop - Human Resource Management System in Bathurst on May 10, 2005, seconded by Emmie Flanagan. Motion carried.

    Donation Request:
    Ron Bourque moved that the Village donate $100 to the Dalhousie Regional High School Grad Fund, seconded by Austin Tardif. Motion carried.

    Correspondence Out:
    NB Power - Follow up to letter on requests

    Meeting adjourned at 8:35 P.M. on a motion by James Carrier and seconded by Emmie Flanagan.


    _______________________________
    Clerk/Treasurer


    __________________________________
    Mayor




    Village of Belledune - Regular Monthly Meeting Minutes

    April 11th, 2005

    Minutes - April 11th 2005 - Time: 7:00 pm
    Place: Belledune Municipal Chambers

    Present:

    • Mayor, Nick Duivenvoorden
    • Deputy Mayor, Ron Bourque
    • Councillor, Michael Firlotte
    • Councillor, Emmie Flanagan
    • Councillor, Austin Tardif
    • Councillor, James Carrier
    • CAO Clerk/Treasurer, Brenda Cormier

    Mayor, Nick Duivenvoorden called the meeting to order.

    Councillor, Emmie Flanagan delivered the Serenity Prayer

    Austin Tardif moved that the amended agenda be adopted, seconded by James Carrier. Motion carried.

    Statement of Conflict of Interest:
    CAO, Clerk/Treasurer filed a Conflict of interest under Motions & Resolutions (Land Acquisitions).

    Minutes & Business Arising from Minutes
    James Carrier moved that the minutes of the regular monthly meetings held March 14 & 21 and April 4, 2005 be approved, seconded by Emmie Flanagan. Motion carried.

    Business Arising:
    Councillor, Flanagan inquired about the status of letter to be sent.

    Deputy Mayor, Bourque wished to have clarification on the Mayor's statement of April 4, 2005 regarding Mayor's role. He noted that he does not have a problem with Mayor making statements in public. However, his questions whether it is not the Mayor's role to take the message of Council to the public and not his own.

    Mayor, Duivenvoorden responded that normally that would be the case. But, if there is a crisis situation, as he perceived the situation being talked about, it would not reflect well if when asked, the Mayor sat and said nothing.

    Deputy Mayor, Bourque clarified that municipal governments differ from federal and provincial. Again he stated he does not have a problem with the Mayor making statements, but the implications of statements may be interpreted differently. He does not intend to give up his right of voting because a statement made by the Mayor was made before a Council decision was made.

    Mayor, Duivenvoorden noted that he will most likely not change the way he does things. But, he would not commit to any expenditure without Council approval. Deputy Mayor, Bourque stated that there is currently a misconception in the public that the Mayor makes the decisions, but the fact is the Council makes the decisions. These practices by the Mayor will add to that misconception. He asked that the Mayor keep in mind that Council makes the decisions.

    Mayor, Duivenvoorden concluded by saying he is well aware of his role and as well the role of Council.

    Presentations / Petitions / Delegations: Nil

    Statements by Members of Council:
    Mayor, Duivenvoorden wish to remind Council of the Procedural By-law and the requirement to make sure all information is submitted to be included in Council meeting packages. If there are procedural matters, they should be perhaps addressed before the meeting so as to proceed with meeting in a timely manner. Councillor, Tardif indicated that that was the case at the last meeting. He advised Councillor Flanagan before the meeting that there was a procedural matter. Councillor, Flanagan stated that this was done five minutes before the meeting. Councillor, Tardif said it is Councillor's job to know the by-law.

    Deputy Mayor, Bourque Report- Copy on File
    " Council constitution and Council decisions
    " Neighbourhood Watch, Community Policing, Crime Stoppers
    " Arena Dehumidifier Project
    " Policies & Procedures
    " Belledune Youth Recreation Centre
    " Mark Arseneault Gentlemen's Hockey Tournament - the contribution by volunteer, and the donation of $1,002.13 donated to Jacquet River School Playground from bar proceeds.

    Next, Deputy Mayor, Bourque noted that on Lapointe Street there is no street light. It would require the installation of a pole in order to put a street light there. The CAO was asked to get a cost from NB Power.

    Councillor, Firlotte briefed Council on the activities of the NSCWC. The 2004 Financial Statements have been approved. Copies of draft recycling budget for 2005, for the last quarter of the year (Oct. - Dec.) and projected budgets for 2006 and 2007 have been prepared. Following the vote of the Board of Directors in May, a letter will be sent to the municipalities regarding this matter and meeting will be established.

    Councillor Tardif reported on the tendering for the Fire Training Trailer. The plans have been developed and the specs are now ready. The decision has to be made as to how to go to tender. There are things that have to be considered by Council in reference to doing business with contractors, the municipalities Public Procurement Policy, WHSCC and Bill C-45 and due diligence. How we handle due diligence has got to be known and we have to look at how this will be done. We have to make sure the Village is being due diligent. Deputy Mayor, Bourque discussed the WHSCC fees for those not covered has been paid by the Village. The fee is small, but we need to set in place our policy as to whether we are or not doing this. We have in the past and we have to decide which way we are going in the future.

    Councillor, Tardif noted that there has to be further work done by the Council on these issues.

    The CAO advised that there are information workshops available through WHSCC and she can make arrangement to have one for Council.

    Reports:
    Financial Report
    Austin Tardif moved that the Financial Report be accepted as read and the Accounts Payable be paid, seconded by James Carrier. Motion carried.

    Administration Report:
    The CAO briefed Council on the need to make new application for authorization to borrow for fire tanker. The Ministerial approval from 2002 has expired, as they are only good for two years, and Belledune will have to reapply. A draft copy of resolution is included under Motion and Resolutions for consideration.

    The Council was also advised that high speed internet is now available in Belledune and arrangements are being made to have the municipal building connected.

    The attendance of guest for the working meetings of April 14 & 25, 2005 has been confirmed.

    By-laws and Policies: Nil

    Motions & Resolutions
    Michael Firlotte moved that the Village in accordance with the Village of Belledune Public Procurement Policy proceed to tender for renovation of Fire Training Trailer by invitational tender to the following contractors; A1 Construction, J. Hilliard and J.G. Carpentry, with the condition that they meet the WHSCC and Public Liability Insurance requirements outlines in the Village Public Procurement Policy, seconded by Emmie Flanagan. Motion carried.

    Austin Tardif moved that the following resolution be adopted by Council, seconded by James Carrier. Motion carried.

    Resolution of Council
    The Municipality of the Belledune submit to the Municipal Capital Borrowing Board an application for authorization to borrow for a capital expense for the following term and amount;

    PurposeAmount ($)Term
    Protective Services
    Fire Truck
    $100,00010 years


    CAO, Clerk/Treasurer, Cormier vacated the meeting at 8:04 p.m., due to conflict of interest. Assistant Clerk, Nicole Carrier assumed the place of Clerk.

    RESOLUTION
    Purchase of Property: WHEREAS the Clerk has declared a conflict and is not in attendance;
    AND WHEREAS an offer to purchase lands was discussed and authorized;
    NOW THEREFORE BE IT RESOLVED on a motion by Councillor Emmie Flanagan and seconded by Councillor Ron Bourque, that:
    a) Council authorizes the Mayor and Assistant Clerk to sign an Offer to Purchase Lot 2005-2 of PARKVIEW SUPERETTE SUBDIVISION (being a portion of the property identified as PID 50074178) located on Jacquet River Drive, Belledune, NB, from Parkview Superette (2003) Ltd. for the sum of $25,000 plus HST if applicable, as per the following terms and conditions:
    i. Deposit $100.00
    ii. Closing on or before April 30, 2005
    iii. Title to be free and clear of all encumbrances
    iv. Right to inspect and take soil tests
    v. Share legal and Survey costs
    vi. Area to be approximately 1.5 acres
    And
    b) Council authorizes the Mayor and Assistant Clerk to sign an Offer to Purchase the property identified as PID 50175090 located on Jacquet River Drive, Belledune, NB, from Parkview Superette (2003) Ltd. for the sum of $55,000 plus HST if applicable, as per the following terms and conditions:
    i. Deposit $100.00
    ii. Closing on or before April 30, 2005
    iii. Title to be free and clear of all encumbrances
    iv. Right to inspect and take soil tests
    v. Share legal costs
    vi. Area to be approximately 2.78 hectares
    And
    c) Council authorizes the Mayor and Assistant Clerk to sign an Offer to Purchase the properties identified by PID's 50175058 and 50218874 located on Jacquet River Drive, Belledune, NB, from Parkview Superette (2003) Ltd at no cost, as per the following terms and conditions:
    i. Closing; on or before April 30, 2005
    ii. Title to be free and clear of all encumbrances
    iii. Right to inspect and take soil tests
    iv. Share legal costs
    v. Conditional on purchasing PID 50175090, above mentioned.
    d) The Mayor and Assistant Clerk be authorized to sign the Offer to Purchase and Agreement of Purchase and Sale together with all related documents to complete the purchase should the Offer be accepted;
    e) Michel A. Robichaud, Q.C., being the solicitor for both parties, be authorized to act for the Village in accordance with the terms of the attached "Consent" pursuant to and approved by the Code of Professional Conduct adopted in July, 1980 by the New Brunswick Barristers' Society.
    MOTION CARRIED

    CAO, Clerk/Treasurer, Cormier returned to the meeting.

    General Correspondence:
    Ambulance Report - March 2005
    Fire Chief's Report - March 2005
    Advertising Request: - Ron Bourque moved that Village place a ¼ page advertisement in the Royal Canadian Legion War Service Recognition Booklet, for the amount of $295, seconded by Austin Tardif. Motion carried.
    Councillor, Bourque wish to bring the next item to the table for discussion and decision of Council. A request was made by Graham Wiseman for the use of the Village Mini Coach Bus to transport 20 veterans to and from the Halifax airport for the trip to the Netherlands. In accordance with the bus policy it would not qualify, however given the nature of the request he would prefer to have Council evaluate. The bus would be needed on April 30 and May 12, 2005. There are no veterans from Belledune, but that was by choice. The facts to be considered is that because it does not fit the current policy does Council perceive this as creating problems in the future. As he sees it there are three choices; 1) Say no, 2) Yes, and Village supplying driver, 3) Yes, and they supply the driver who would have to meet the requirement for insurance.

    When asked by Mayor, Duivenvoorden, Deputy Mayor Bourque advised that he had checked with some of the current approved drivers and none were interested. The easiest would be for them to supply the driver, and submit a copy of license and abstract so as there would be appropriate insurance coverage.

    Other concerns expressed by Council was the fact that it did not meet policy and perhaps there should be amendment to the policy to address these unique circumstances.

    Michael Firlotte moved that the Village approve the use of the Mini Coach Bus on April 30 and May 12, 2005 by the veterans group traveling to and from Halifax Airport for their journey to the Netherlands, with the condition that they provide a qualified and acceptable driver, seconded by Austin Tardif. Motion carried. (3 yeas - Michael Firlotte, Austin Tardif and Ron Bourque) (2 nay votes - James Carrier and Emmie Flanagan)

    Mayor, Duivenvoorden stated that he deliberately did not make comment because of obvious reasons. However, he is honored to see Belledune make this contribution. He is proud to see that Belledune agreed to participate in this effort.

    Deputy Mayor, Bourque noted that the Royal Canadian Legion is currently displayed on the Belledune Bus. This effort will show Belledune is proud of veterans and as well shows fellowship with other communities.

    Councillor, Flanagan indicated the policy is what determined her vote and would have liked to see an amendment to the policy to address issues such as these.

    Mayor, Duivenvoorden said that because of the time frame it was necessary to consider and make a decision this evening. From time to time there will be things that will contradict with policies, but bringing to the table is important.

    Correspondence Out:
    - Min. Ruben John Efford - Natural Resources of Canada
    - Jacquet River School Playground Fund -Donation
    - Belledune School Access Centre -Donation
    Meeting adjourned at 8:27 P.M. on a motion by James Carrier and seconded by Emmie Flanagan.


    _______________________________
    Clerk/Treasurer


    __________________________________
    Mayor




    Village of Belledune - Regular Monthly Meeting Minutes

    April 4th, 2005

    Minutes - April 4th 2005 - Time: 7:00 pm
    Place: Belledune Municipal Chambers

    Present:

    • Mayor, Nick Duivenvoorden
    • Councillor, Michael Firlotte
    • Councillor, Emmie Flanagan
    • Councillor, Austin Tardif
    • Councillor, James Carrier
    • CAO Clerk/Treasurer, Brenda Cormier
    • Absent: Deputy Mayor, Ron Bourque

    Mayor, Nick Duivenvoorden called the meeting to order.

    Councillor, Emmie Flanagan delivered the Serenity Prayer.

    Michael Firlotte moved that the amended agenda be adopted, seconded by Austin Tardif. Motion carried.

    Statement of Conflict of Interest:
    CAO, Clerk/Treasurer filed a Conflict of interest under Mayor's Statement (Land Acquisitions).

    Presentations / Petitions / Delegations:
    MDE Consulting - Mario Lapointe discussed the Wind Power Project and the targeted funding sources; Green Municipal Funds (GMF) and Resource Partnership Program (RPP), for planning of pre- feasibility phase, preliminary business plan and wind tower analysis. The RPP is in the final phase and we should hear about it in about two weeks and the project has been accepted for full application by GMF and that will be submitted on April 15, 2005. Both are looking positive as the timing is right for these types of initiatives.

    Mayor and Councillors asked various questions regarding the number of turbines, the amount of land needed, the time frame, etc.

    The second issue discussed by Mario Lapointe was the Energy Retrofit Grant. This program will provide some funding towards evaluation of energy sufficiency of commercial and institutional buildings and subsequent retrofits. The fist step is to submit a letter to the Minister of Natural Resources Canada to join the Energy Innovators Initiative.

    GCP Bristol- Belledune Marketing Proposal - Natalie Doiron and Genevieve Maltais circulate to Councils a report on the Residents and Business Focus Groups -Qualitative Research and made a formal presentation, via Power point. This is the first step of a Marketing Plan.

    Mayor Duivenvoorden, in response to his inquiry, as to what the next step was, came to the conclusion that it would involve renegotiation for the next phase and financial commitments.

    Statements by Members of Council:
    Mayor, Duivenvoorden advised that the point of his statement has stemmed because of previous discussions regarding Access Centre meeting and CGC closure. The role of the Mayor sometimes requires him to make comments or statements at various meetings or venues. He sees this as a vested part of his role as Mayor. He wishes to clarify for Council that his statements or comments should not be construed as superseding Council's position. He advised that Council decisions should not be based on things that the Mayor may say or comment on at other meetings.

    Secondly, he would like to comment on the state of Minor Hockey in Belledune and the recent negative image associated with it. People need to take a step back and reevaluate the goals of Minor Hockey and its intended purpose for youth. The people of the community need to recognize the financial contribution made by the Village to the arena and the objective of doing so. Council will not set back and be idle while a negative image of Belledune is being portrayed.

    Next, there have been some problems on various streets with regards to turning areas and these have to be addressed. In order to provide services such as snow removal and garbage collection the vehicles need areas to turn. Property owners, where turning areas need to accessible, will be identified and invited to a meeting to discuss resolutions. Turning areas need to be secured in order to provide services.

    Councillor, Firlotte - advised Council that there are two items of concern for him regarding CGC closure: 1) Possible loss of municipal share of property tax; and 2) Unacceptable employment loss. He feels that Council should make a public statement saying that the closure is unacceptable for this community. It will show Council supports those employees affected by this closure. Perhaps a meeting could be held with local CGC manager.

    Mayor, Duivenvoorden informed that he had went to the CGC plant but, he could not access and his attempts at telephone calls were unanaswered. He knows that the upper management has been transferred and the plant is being operated by locals at this time. Perhaps Council has been a little remiss in setting by and letting others deal with this issue. In conversations with the Mayor of Bathurst, the union and local MLA, a common goal is shared, for not closure. The MLA, through the Access to Information Act is attempting to get the information on the nature of the contract between NB Power and CGC.

    Councillor, Firlotte inquired what will become of the property and building after closure. Mayor, Duivenvoorden said it's his understanding that CGC will use as storage and ship out gypsum before pelletizing.

    Councillor, Flanagan - expressed concerns over non-existence of VIA sign. She says other communities have and she feels that this should be something looked at by Council as well as more usage of the station. She asked if she could proceed in checking with VIA to see how we can have a VIA sign installed.

    Secondly, the Tourism Committee has met a couple of times and is moving forward. They are realizing there are a lot of things that can be tapped into. The next meeting will be with Port representatives Rayburn Doucett and Lynn Russell to talk about the concept of cruise ships. Next, the committee is interested in developing a tourism brochure before May 15, 2005, so Nicole can bring this with her to the tourism shows. There is a cost involved and she would like to do this project in conjunction with the Belledune Access Centre. She is looking at production of about 2000. Councillor, Carried recommended that Councillor, Flanagan get the information on cost and provide a sample of the brochure.

    The next issue is in reference to Access Centre Proposal

    Councillor, Tardif raised a "point of order", under BY-LAW # 10-2004 -A BY-LAW REGULATING THE PROCEEDINGS OF THE COUNCIL OF THE VILLAGE OF BELLEDUNE, Section J, Subsection Reconsideration, paragraph 2.

    Mayor, Duivenvoorden requested the Clerk to verify and clarify the "point of order" raised by Councillor Tardif.
    The section of the by-law was presented and confirmed.

    Austin Tardif moved that that the matter of reconsideration of Access Centre Proposal be brought back to the floor for discussion, when all Council members present during the original motion are in attendance, seconded-------------------

    Michael Firlotte moved that the matter of reconsideration for discussion of the Access Centre Proposal be brought to the table now, seconded by James Carrier. Motion carried. 3 yea votes (Emmie Flanagan, James Carrier, Michael Firlotte) 1 nay vote (Austin Tardif)

    Councillor, Firlotte stated he does not have a problem putting money towards but, would like them to show where they are generating revenues and the amounts.

    Mayor Duivenvoorden recognizes that at some point the Access Centre will have outlived its usefulness but, he does not feel it is there yet. Is this a one time contribution?

    Councillor, Flanagan said that this is to get her through and bring the Centre into the summer. They may have to come back. Personally, she would like to see the full $7,200 in the Village budget next year.

    Councillor, Firlotte referred that the federal and provincial initially funding 100%. Now they are reducing their share. Is this not another way of partnership between federal, provincial and municipal?

    Councillor, Tardif said he is not against this proposal. He feels it is important to have the Access Centre. But his understanding is that now there is a committee in place and they would work on a plan and eventually have the Centre operating on its own.

    Mayor, Duivenvoorden noted that there is some soundness in this thinking and a business approach makes sense.

    Councillor, Carrier agrees with fundraising and they are here at a crucial time and the committee has not had time to begin their work.

    Councillor, Flanagan stated that the new committee will be meeting on Thursday and she will be attending as Council liaison.

    Emmie Flanagan moved that the Village donate $2,500 to the Belledune Community Access Centre, seconded by James Carrier. Motion carried. 3 yea votes (Emmie Flanagan, James Carrier, Michael Firlotte) 1 nay vote (Austin Tardif)

    Councillor, Tardif - advised Council that he and CAO, Cormier had an initial meeting with Mrs. Pearl Noel as a follow-up to her letter issued regarding resolution to Jacquet River Dumpsite property and her adjacent property. He briefed Council on the discussion that took place and informed them that three - (3) possible options were presented. Council should review this information at a closed session as it does contain confidential information and is a land issue. The Dept. of Environment had been contacted regarding some various issues that were raised at the meeting and need clarification.

    Reports:
    Administration Report - The quotation was received for the 59" Sickle Bar Mower as discussed during 2005 budget deliberations. It is included for consideration in section under Motions and Resolutions.

    The evaluation and cost analysis of Municipal Employee Work Clothing Proposal has been completed and Council was given the recommendation report. It is included for consideration in section under Motions and Resolutions.

    The Fire Training Trailer Specifications have been reviewed by the Fire Chief and they are acceptable. Therefore, it is now the decision of Council as to when they want to go to tender, how and if they wish to tender by invitation, who will be invited. - This will be brought to the meeting of April 11, 2005 by Councillor, Tardif.

    Both consulting firms have submitted their preliminary proposals for building extension and it is now time to meet with them individually to discuss those proposals. Council directed to make arrangements for April 25, 2005 working session.

    By-laws and Policies: Nil

    Austin Tardif moved that the amended By-law Amendment #10-2004-2, an amendment to By-law Regulating the Proceeding of the Council of the Village of Belledune be read a third time in its entirety and a enacted, seconded by Michael Firlotte. Motion carried.

    Motions & Resolutions:
    Michael Firlotte moved that the Village purchases from Bremner Farms Ltd. a 59" Sickle Bar Mower for the TA 32 Boom Mower as per their quoted amount of $4,985. plus HST, seconded by Emmie Flanagan. Motion carried.

    Michael Firlotte moved that the Village proceed to Tender for 2005 Street Upgrading Project No. 52-05, seconded by Emmie Flanagan. Motion carried.

    James Carrier moved that the Village proceed with the application of employee work clothing policy as proposed and purchases be made as submitted, seconded by Michael Firlotte. Motion carried.

    Emmie Flanagan moved that the Village submit a letter to the Minister of Natural Resources Canada to join the Energy Innovators Initiative, seconded by Michael Firlotte. Motion carried.

    General Correspondence:
    Correspondence In:
    - Boiler Inspection - Belledune Arena
    - Louis Carrier - Property & Building (For Sale)
    - Websolutions Proposal- David Goyette. Mr. Goyette will be asked to present his proposal on April 25, 2005 at the working session.
    - Donations & Advertizing Request. Austin Tardif moved that the Village donate $2,000 to the Jacquet River Playground fundraiser, seconded by James Carrier. Motion carried.
    - BPA - Minutes of Quarterly Meeting on Port Security
    - Health & Wellness - Belledune Ambulance Services

    Correspondence Out:
    - DELG - Mr. Dan Rae
    - Mrs. G. Lapointe -Municipal Committees
    - Mrs. P. Gordon - Municipal Committees
    - Mr. P. Tremblay - Municipal Committees

    James Carrier, at 9:10 P.M., moved that in accordance with Section 10.2(4) (d) of the Municipalities Act of New Brunswick Council convene to closed session to discuss land acquisitions, seconded by Emmie Flanagan. Motion carried.

    CAO, Clerk/Treasurer, Cormier vacated the meeting due to conflict of interest. Assistant Clerk, Nicole Carrier assumed the place of Clerk.

    Council reconvened to open session at 9:55 P.M.

    Meeting adjourned at 9:57 p.m. on a motion by James Carrier and seconded by Austin Tardif.


    _______________________________
    Clerk/Treasurer


    __________________________________
    Mayor




    Village of Belledune - Regular Monthly Meeting Minutes

    March 21st, 2005

    Minutes - March 21st 2005 - Time: 7:00 pm
    Place: Belledune Municipal Chambers

    Present:

    • Mayor, Nick Duivenvoorden
    • Deputy Mayor, Ron Bourque
    • Councillor, Michael Firlotte
    • Councillor, Emmie Flanagan
    • Councillor, Austin Tardif
    • Councillor, James Carrier
    • CAO Clerk/Treasurer, Brenda Cormier

    Mayor, Nick Duivenvoorden called the meeting to order.

    Councillor, Emmie Flanagan delivered the Serenity Prayer.

    Austin Tardif moved that the agenda with order change be adopted, seconded by Michael Firlotte. Motion carried.

    Statement of Conflict of Interest:
    CAO, Clerk/Treasurer filed a Conflict of interest under Mayor's Statement (Land Acquisitions).

    Presentations / Petitions / Delegations:
    Mario Lapointe - Did not attend
    Claude Doucet, BPA Municipal Representative made his quarterly report to Council. Points discussed were, with the clarification that these are projects being worked on and not finalized or confirmed in any way.
    - CEO position
    - Ferry to Cornerbrook
    - Jacksonville Ferry Route
    - Tank Farm
    - Vehicle Movement Project - A power point presentation was made
    - Cruise Ships
    - Container shipping

    Questions and comments were raised by Mayor and Council regarding topics presented by Mr. Doucet.

    Belledune Citizens Committee representatives, Peggy Gordon, Junia Culligan & John Killoran made separate presentation to Council, copies of which are on file. The general content of the presentations were regarding Renviro operations and the funding approved by Council and their authority to do so, the concerns over Bennett operations and the future plans for industry in the Renviro Park and the Citizen's appeal against the Belledune District Planning Commission.

    Mayor, Duivenvoorden thanked each presenter and noted that their questions and comments are well taken and that following a thorough examination and review of the presentations and questions, there will be written responses forwarded to them.

    Statements by Members of Council:
    Mayor, Duivenvoorden
    The announcement of the closure of the CGC in Belledune is an issue of concern for the Mayor. He has spoke with employees on both sites of the labour dispute as well as with Minister Blaney. In discussion, with Mayor Burnett of Bathurst, he also has concerns for this closure as there are employees from Bathurst affected. First, Mayor Duivenvoorden would like to determine what type of relationship exists between CGC and NB Power. Secondly, he would like to pursue vigorously other companies interested in coming to Belledune and operating the CGC plant. What he would like to know from the Council is if it requires a financial incentive, is this something Council would be interested in.

    There were various comments made by Council members regarding this issue.

    Councillor, Firlotte stated it is important to what the agreement between NB Power and CGC is.

    Deputy Mayor, Bourque does not feel that offering a financial incentive is the way to go to get an industry here. Many times this approach is used by the other levels of government and once the funding is gone the company is gone or back looking for additional funding. If it makes economic sense for a company to come here then they will; a financial incentive by the municipality should not be the reason they are coming here. However, he is not against pursuing viable companies.

    Councillor, Flanagan agrees with the idea of promotion and support.

    Councillor, Carrier feels more information is needed, who is the company, etc. He does not feel that dollars can be discussed at this time.

    Councillor, Tardif stated that this is a facility within the industrial park. It is in our interest to do something. A closed facility will not attract other businesses. It would be wise to look into it but do not commit any money as of yet.

    Mayor, Duivenvoorden responded to comments by adding the following points for consideration regarding financial incentive. Would the following make a difference; if it was an industry that was doing a value added produce or if there was an element of job creation. He would like to know what he could go to the table with. Would a money offer be a starter, non starter or not at all?

    The second issue Mayor Duivenvoorden presented was in reference to previous conversation he had with Council regarding a promotional project his sister is interested in working on for Belledune. A sample of her work, a Belledune photo was circulated. She has indicated that this work would be done at cost, as it is a way for her to give back to her community. The question being asked; does he instruct her to proceed with sending more information to Council for consideration?

    Council is acceptable to having her submit a proposal.

    Councillor, Firlotte
    As previously discussed, the CGC closure is also an issue of concern for Councillor, Firlotte. He questioned whether there was ever a government mediator involved in the management / labour dispute. Is the closure based on management issue or economics?

    Reports:
    Financial Report
    Emmie Flanagan moved that 2004 General Operating and 2004 Utility Operating Audited Financial Statements be accepted as presented and forwarded to the Dept. of Environment & Local Government, seconded by James Carrier. Motion carried.

    Austin Tardif moved that Allen, Paquet & Arseneau be appointed as Village of Belledune auditors for 2005, seconded by Michael Firlotte. Motion carried.

    Council was advised that if they wish to proceed with work on streets as per those identified in their capital plan for this year, the application for authorization to borrow would have to be submitted soon. The draft resolution was included in Council packages for consideration.

    Administration Report:
    The CAO advised that the two printers in the administrative office are no longer working properly. The rollers are done and no replacements can be found. A quotation was submitted by MicroAge. Austin Tardif moved that two-(2) HP Business InkJet 1200 printers be purchased from MicroAge for the administration offices for the amount of $550 plus H.S.T., seconded by Michael Firlotte. Motion carried.

    The CAO confirmed that all representatives confirmed for meeting of March 29, 2005, 6:00 P.M. Alain Noel, Fisheries & Oceans Harbour Authority Branch, 7:00 P.M. Brenda Kelly of Bathurst Sustainable Development and 8:00 P.M. Marc Bouffard of Belledune District Planning Commission.

    By-laws and Policies:
    Emmie Flanagan moved that By-law Amendment #10-2004-2, an amendment to By-law Regulating the Proceeding of the Council of the Village of Belledune be read a first time in its entirety and a second time by title, seconded by Austin Tardif. Motion carried.

    Motions & Resolutions: - Ron Bourque moved that the following resolution be adopted by Council, seconded by Austin Tardif. Motion carried.

    Resolution of Council:
    "The Municipality of the Belledune submit to the Municipal Capital Borrowing Board an application for authorization to borrow for a capital expense for the following term and amount "

    PurposeAmount ($)Term
    Transportation Services
    Street Reconstruction
    $670,00015 years

    General Correspondence: Donation Request: - Deputy Mayor, Bourque said as was the norm anything that did not fit with the Donation Committee mandate would be brought to Council for discussion and consideration. A request for $2,500 has been received from the Belledune Community Access Centre. There are two ways he proposes that this may be addressed. One, send a flyer out to the public to get their input regarding this matter or put a motion on the floor for decision.

    Mayor, Duivenvoorden alluded to the meeting about a month ago at the Belledune Community Access Centre, which Councillor's Carrier, Flanagan, Tardif and himself attended. There was a room full of people expressing their interest to maintain the centre. A new group of volunteers stepped forward to fill vacant positions and there is a new interest. The access centre appears to still have considerable interest.

    Deputy Mayor, Bourque noted that he was not at the meeting but was told by some people in the community that the Mayor made a financial commitment to the centre prior to it coming to Council. Is this accurate?

    Mayor, Duivenvoorden indicated that he stated that the Council is not yet ready to see the demise of the centre, but there were no dollar's discussed.

    Councillor, Carrier said that finally all the positions are filled on the committee and two are for fundraising and perhaps they could raise a portion of the funds needed to keep access centre open.

    Deputy Mayor, Bourque said that the $2,500 would only subsidize for three months and is the intention to continue to do so every three months.

    Councillor, Carrier said he would like to see the Village contribute and let the committee show what they can do.

    Deputy Mayor, Bourque raised the issue of the Jacquet River School Access Centre which had to close due to lack of funds.

    Mayor, Duivenvoorden said that the two Access Centres differed in level and there is none at the Jacquet River School currently therefore, funding is not being requested. However, he would like the Council to give strong consideration to the fact that the closure of the Access Centre could jeopardize the Belledune School.

    Councillor, Tardif thinks this is a worthy cause in some respects. Many homes have computers and people are not driving to the Access Centre. Some seniors, at the meeting, expressed problems with going to the centre. Perhaps there are other way to accommodate, for example Satellite Station at the Seniors Complex.

    James Carrier moved that the Village donate $2,500 to the Belledune Community Access Centre, seconded by Emmie Flanagan. Motion defeated. 2 yea votes ( James Carrier , Emmie Flanagan) 3 nay votes ( Ron Bourque, Michael Firlotte, Austin Tardif).

    Correspondence In:
    Fire Chief Report - Feb. 2005
    SPCA Report - Feb. 2005
    Service New Brunswick - Property Assessment Information

    Correspondence Out:
    NB Power, Streetlights & Caution Light
    Paul Masson - Fireworks Display
    Fred Wade - Fireworks Display
    Jessica Talbot - Donation
    Dept. of Public Safety - Special Event License
    Brenda Renous, RCVAA -Donation
    Prime Minister Martin - Bill C-273
    Michael Frenette - Economic Development Committee

    Council convened to a closed session at 9:10 P.M.

    - Land Acquisitions -[ MA 10.2(4) (d) ]

    CAO, Clerk/Treasurer, Cormier vacated the meeting due to conflict of interest.
    Assistant Clerk, Nicole Carrier assumed the place of Clerk.

    Council reconvened to open session at 10:35 P.M.

    Meeting adjourned at 10:42 P.M. on a motion by James Carrier and seconded by Emmie Flanagan.


    _______________________________
    Clerk/Treasurer


    __________________________________
    Mayor




    Village of Belledune - Regular Monthly Meeting Minutes

    March 14th, 2005

    Minutes - March 14th 2005 - Time: 7:00 pm
    Place: Belledune Municipal Chambers
     

    Present:

    • Deputy Mayor, Ron Bourque
    • Councillor, Michael Firlotte
    • Councillor, Emmie Flanagan
    • Councillor, Austin Tardif
    • Councillor, James Carrier
    • CAO Clerk/Treasurer, Brenda Cormier
    • Absent: Mayor, Nick Duivenvoorden

    Deputy Mayor, Bourque called the meeting to order.

    Ron Bourque moved that the agenda with order change be adopted, seconded by James Carrier. Motion carried.

    Councillor, Emmie Flanagan delivered the Serenity Prayer.

    Statement of Conflict of Interest: None declared.

    Minutes & Business Arising from Minutes

    James Carrier moved that the minutes of the regular monthly meetings held February 14 & 21 and March 7 & 10, 2005 be approved, seconded by Austin Tardif. Motion carried.

    Business Arising:
    Councillor, Firlotte inquired about the Highway signs.
    The CAO advised that there was another error in the paint colour. As well Mayor, Duivenvoorden indicated he would be contacting Mr. Foulem regarding this matter. He may have something further to report to Council.

    Councillor, Firlotte inquired if Mr. Vienneau had received the data for the Power Saver proposal. The CAO advised that the information was delivered to him on March 11, 2005.

    Councillor, Flanagan made reference to the minutes of March 7, 2005 and the motion regarding Economic Development Committee appointment; alternates are in the reverse order. The CAO advised that she would check the notes and make the correction to the minutes.

    Presentations / Petitions / Delegations: Nil

    Statements by Members of Council:
    Deputy Mayor, Bourque Report- Copy on File
    - February Council meeting agenda
    - Policy and Procedures
    - Dangerous or Unsightly Premises By-law
    - Project Completion Policy
    - Arena Committee
    - Belledune Youth Recreation Centre
    - Neighbourhood Watch / Community Policing / Crime Stoppers

    Councillor, Carrier Report- Copy on File
    Committees involved with;
    - Senior's Housing, Municipal Joint Health & Safety, Municipal Human Resources, Leisure & Active Living, Belledune Curling Club
    Proposed Project List
    - Continuation of Playground upgrades
    - Jacquet River Campground - Mini Golf
    - Roherty Point beautification

    Reports:
    Financial Report
    Emmie Flanagan moved that the Financial Report be accepted as read and the Accounts Payable be paid, seconded by Austin Tardif. Motion carried.

    Administration Report:
    The CAO advised Council that Bathurst Sustainable Development has confirmed for March 29, 2005 at 7:00 p.m. The request has been issued to Alain Noel of DFO to meet with Council at 6:00 p.m. on March 29, 2005; there is no response as of yet. And if Council wishes, Marc Bouffard of BDPC can be scheduled for 8:00 p.m. of that same evening.

    The CAO, as requested by Councillor Carrier, gathered more information on the Workplace Conflict (Can it be Reduced?) workshop being held in Bathurst on March 30, 2005. The workshop's objective is to provide training in communication skills, particularly in conflict situation. Austin Tardif moved that Nicole Carrier and Cameron MacLellan attend the ½ day Workplace Conflict workshop in Bathurst on March 30, 2005 at the cost of $190 plus H.S.T., seconded by James Carrier. Motion carried.

    By-laws and Policies: Nil

    Motions & Resolutions: Nil

    General Correspondence:
    Advertising Request: - James Carrier moved that Village participate in the Max 104.9 Stay in School Campaign for the amount of $189 plus H.S.T., seconded by Emmie Flanagan. Motion carried.

    Correspondence In:
    - Belledune Citizens Committee - Presentation Proposal
    - Dept. of Transportation - No Through Trucking

    Correspondence Out:
    - Frank Vienneau - Power Saver

    Deputy Mayor, Bourque advised that seeing as the Mayor did not arrive, his agenda items will be brought forward to the agenda of March 21, 2005.

    Meeting adjourned at 7:56 P.M. on a motion by James Carrier and seconded by Emmie Flanagan.


    _______________________________
    Clerk/Treasurer


    __________________________________
    Mayor




    Village of Belledune - Regular Monthly Meeting Minutes

    March 10th, 2005

    Minutes - March 10th 2005 - Time: 7:00 pm
    Place: Belledune Municipal Chambers

    Present:

    • Deputy Mayor, Ron Bourque
    • Councillor, Michael Firlotte
    • Councillor, Emmie Flanagan
    • Councillor, Austin Tardif
    • Councillor, James Carrier
    • CAO Clerk/Treasurer, Brenda Cormier
    • Absent: Mayor, Nick Duivenvoorden

    Deputy Mayor, Bourque called the meeting to order.

    Councillor, Emmie Flanagan delivered the Serenity Prayer.

    Austin Tardif moved that the agenda with deletion be adopted, seconded by Emmie Flanagan. Motion carried.

    Statement of Conflict of Interest: None declared.

    Presentations / Petitions / Delegations:
    Laurie Hickey of the Harbour Authority of Durham Harbour addressed Council regarding the operation of Durham Harbour. He wishes to advise that the Harbour Authority is no longer able to run the Harbour. There is very little interest and participation by the public. Many attempts to secure funding from the federal government for dredging have failed. There are several fishermen that use the Harbour, but in the near future if it is not dredged, they will no longer be able to do so. Once again people will be displaced from the community and have to go elsewhere to use facilities such as Pointe Verte and New Mills. He is not asking the Council to make any decisions this evening. He is asking if perhaps they wish to meet with Mr. Alain Noel, the representative from DFO, Small Craft Harbour Branch to receive all pertinent information and discuss what Harbour Authorities are about.

    Councillor, Tardif inquired about the cost of dredging. Mr. Hickey's reply was between $50,000 and $75,000.

    Deputy Mayor, Bourque advised Mr. Hickey that Council will evaluate the information given to them and this will be discussed at the next working session of Council on March 29, 2005. And in response to Councils comments, Mr. Alain Noel will be invited to the meeting along with Mr. Hickey.

    Mr. Hickey left meeting.

    Statements by Members of Council: Nil

    Reports:
    Administration Report
    The CAO advised that Nicole Carrier and Cameron MacLellan will not be able to take the 1 Ton to Moncton for repairs during their ASHCAT Seminar as the tailgate has not been received by the company yet. Therefore they will be traveling with a personal vehicle.

    By-laws and Policies: Nil

    Motions & Resolutions:
    Austin Tardif moved that the Village of Belledune make a contribution to RCVAA for the Jacquet River Foodbank equal to $100 per month towards rental cost, plus reimbursement for pest control management for the Jacquet River Foodbank facility, and the equivalent of the facility rental fees ($150 monthly) recovered from MP, Charles Hubbard for the term of his rental requirements, seconded by Michael Firlotte. Motion carried.

    Emmie Flanagan moved that 12 to 15 streetlights be installed on Route 134, east of Chaleur Sawmill and west of Bennett entrance and 4 streetlights be installed on Noel Road, 1 across from Civic # 32 and 3 on the turn after the Davidson Flat Road / Noel Road intersection, seconded by Austin Tardif. Motion carried.

    James Carrier moved that Administration get price quotes on employee work clothing with municipal identification (logo), seconded by Austin Tardif. Motion carried.

    James Carrier moved that the following Council members be appointed to the Village Appreciation Awards Committee; Ron Bourque, Austin Tardif and Michael Firlotte, seconded by Emmie Flanagan. Motion carried.

    Councillor, Firlotte advised Council as per their direction he has checked with the Parish and Mr. Bill Duivenvoorden regarding Power Saver. The St. John Evangelist Parish confirmed saving of approximately $600 since they installed. Mr. Duivenvoorden did not return his call. Based on this information, he is recommending that the Village lease to own Power Savers for one of the municipal owned buildings.

    Councillor, Flanagan wish to have any motions tabled until after the meeting with Bathurst Sustainable Development as there may be other options out there to be looked at.

    The CAO advised that if the Council is going to proceed, the municipal building should be considered in the interim as it is the building with the most consistent activity. It would most likely be the best test sight. Mr. Frank Vienneau was at the office today and will need some NB Power billing information to prepare his proposal. It was agreed to by Council that Mr. Vienneau be given the billing data and requested to make a proposal for a lease to own Power Saver system at the municipal building.

    Emmie Flanagan moved that the 2005 Belledune Days Fireworks be awarded to Fireworks FX for the budgeted amount of $5,700, seconded by Austin Tardif. Motion carried.

    Emmie Flanagan moved that Nicole Carrier attend the VIA Wonders by Rail (May 12-15) with the City of Bathurst and the Montreal Trade Show with Tourism Chaleur (May 26-28), seconded by James Carrier. Motion carried.

    Austin Tardif moved that the Village send, to the Federal Government, a letter of support for Private Members Bill C-273 for Volunteer Firefighters Income Tax Credit, seconded by Michael Firlotte. Motion carried.

    Michael Firlotte moved that the Village gives the Recreation Centre free of charge for the Mark Arseneault Gentlemen's Hockey Tournament Dance on April 1, 2005, whereas Belledune Minor Hockey Association will make a contribution to the Jacquet River Foodbank, seconded by Austin Tardif. Motion carried.

    General Correspondence:
    Correspondence In:
    - Mrs. Pearl Noel - Jacquet River Dump site - Councillor, Tardif will review the surveyor's report and proceed with arranging a meeting with Mrs. Noel to discuss possible solutions.
    - Ron Bourque moved that the Village donate $100 to Jessica Talbot for Rhythmic Gymnastics Competitions, seconded by James Carrier. Motion carried.
    - Conservation Council - Information Session
    - Mr. Mario Lapointe - Green Municipal Funds (Wind Power Project)
    - Mr. Mario Lapointe - CCNB Bathurst

    Correspondence Out:
    - Mrs. Peggy Gordon - Request to meet Mayor & Council
    - Claude Doucet - Economic Development Committee
    - Mr. Laurie Hickey - Harbour Authority of Durham Harbour
    - Ms. Brenda Kelley - Bathurst Sustainable Development
    - 1st Belledune Girl Guides -Donation
    - Ms. Andrea Carrier - Donation

    Meeting adjourned at 7:52 p.m. on a motion by James Carrier and seconded by Emmie Flanagan.


    _______________________________
    Clerk/Treasurer


    __________________________________
    Mayor




    Village of Belledune - Regular Monthly Meeting Minutes

    March 7th, 2005

    Minutes - March 7th 2005 - Time: 7:00 pm
    Place: Belledune Municipal Chambers

    Present:

    • Deputy Mayor, Ron Bourque
    • Councillor, Michael Firlotte
    • Councillor, Emmie Flanagan
    • Councillor, Austin Tardif
    • Councillor, James Carrier
    • CAO Clerk/Treasurer, Brenda Cormier
    • Absent: Mayor, Nick Duivenvoorden

    Deputy Mayor, Bourque called the meeting to order.

    Councillor, Emmie Flanagan delivered the Serenity Prayer.

    Austin Tardif moved that the amended agenda be adopted, seconded by Michael Firlotte. Motion carried.

    Statement of Conflict of Interest: None declared.

    Presentations / Petitions / Delegations: Nil

    Statements by Members of Council:
    Deputy Mayor, Bourque - Municipal employee work clothing is an issue that Deputy Mayor, Bourque would like Council to consider. He feels it is important to have employees identified through appropriately marked clothing. He understands the Human Resource (HR) Committee is discussion this issue during their policy development meetings, however he would like to have this move forward in the interim. He will be bringing forward to the meeting of March 10, 2005 a proposal and motion regarding this matter.

    Councillor, Carrier on a point of information noted that the HR Committee at their last meeting requested to have the employees identify their work clothing needs so as the policy could best reflect requirements.

    Councillor, Flanagan inquired about the jackets for arena workers.

    Deputy Mayor, Bourque advised that these items were purchased from the municipal park and recreation equipment budget. As for the replacement worker, the jacket of the past worker is not the correct size. The new employee was hired by Arena on a temporary basis and if he becomes full time then the purchase of a jacket will be considered next season.

    Second, Deputy Mayor, Bourque wish to address an issue regarding streetlights on Noel Road on the turn after the overpass and Davidson Flats Road. The turn is dark and people walk there. He will bring forward at the meeting of March 10, 2005 a motion for additional streetlights.

    The CAO advised that she will have Municipal Works personnel check on pole #'s. March 7, 2005

    Next, Deputy Mayor, Bourque would also like to proceed with the Appreciation Committee. The purchase of the plaque has already been approved, however the next step is to have the committee in place to identify and recommend nomination for induction on the plaque. He is interested in participating on this committee and is looking for other Council member representation. He will bring this forward at the meeting of March 10, 2005 for appointments.

    Councillor, Firlotte - The Power Saver proposal submitted by Frank Vienneau was put forward once again by Councillor, Firlotte. This was discussed during budget deliberation but it was determined by Council that they would prefer to way until more information was available from local users. Mr. Vienneau in his February letter made reference to saving by local users and as well to the fact that the Village could install through a lease program rather that purchasing outright. The savings on energy cost could pay for the units. He would like to see this option investigated.

    Deputy Mayor, Bourque requested that Councillor, Firlotte make inquiry with the local users regarding the Power Saver units and cost savings. He can then bring this forward to the next meeting of Council.

    Councillor, Firlotte next made inquiry regarding the mandate of the Economic Development Committee as focusing on residential and commercial development.

    This was confirmed as being the mandate established and included in the request for public participation.

    The final issue for Councillor Firlotte is regarding Noel Road and the need for a streetlight at the top of the hill on the pole across from Civic # 32. As well there is no speed sign posted as you enter Noel Road and this should be looked at.

    Deputy Mayor, Bourque advised that the streetlight request will be looked at with the other recommendation for Noel Road streetlights and addressed at the March 10, 2005 meeting and the speed sign is just a matter of maintenance and will be installed in the spring.

    Councillor, Flanagan - A verbal report was given by Councillor, Flanagan about the Bathurst Sustainable Development Conference she attended regarding Climate Change, 1Tonne Challenge and Kyoto.

    Reports:
    Administration Report
    The CAO advised that the cost of additional streetlights on Route 134 between Chaleur Sawmill and Bennett will cost between $1,600 and $2,040 annually.

    The ASHCAT Seminar workshops to be attended by Nicole Carrier and Cameron MacLellan are as follows: Cameron - 2 Day - CPR and First Aid and Nicole two, 1Day - Bill C45 Legislation and Due Diligence for Supervisors.

    The GCP Bristol -Belledune Marketing Plan presentation has been rescheduled to April 4, 2005.

    There are two proposals for the 2005 Belledune Days Fireworks.

    There are two Tourism Chaleur initiatives which Nicole Carrier would like Council to consider sending her to; the Montreal Trade Show and the VIA -Wonders by Rail.

    The Restigouche Tourism has restructured and reduced the board membership. By way of a vote, Nicole was removed from the board and the Village of Belledune no longer a member. They are planning one meeting per year and a couple of network meetings with tourism operators. Once the membership request is received, it will be brought to Council for decision.

    Roy Consultants Group has issued an invitation to Council and employees for their annual fun curling day in Beresford on March 19, 2005. Confirmation is requested by March 14, 2005.

    By-laws and Policies: Nil

    Motions & Resolutions:
    Austin Tardif moved that the Consulting Contract between the Village of Belledune and Mario Lapointe for the term commencing March 1, 2005 be accepted and endorsed, seconded by Emmie Flanagan. Motion carried.

    By way of vote each member of Council cast their votes for appointment of the last Economic Development Committee member and alternate in the event that the first choice does not or cannot accept.

    James Carrier moved that Claude Doucet be appointed to the Economic Development Committee and alternates be, in order, Michael Frenette and Paul Tremblay, seconded by Emmie Flanagan. Motion carried.

    James Carrier moved that the Committee Structure Operating Guideline and Mandate be adopted as presented, seconded by Emmie Flanagan. Motion carried.

    Due to timing, prior verbal approvals were given for donation of pins with the intention of making a formal motion at the next regular meeting of Council Emmie Flanagan moved that the Village donate 155 pins to the Minor Hockey Initiation & Novice Jamboree Tournament and 160 to the Dalhouise Curling Club. Association Juniors Bonspiel, seconded by Michael Firlotte. Motion carried.

    General Correspondence:
    Correspondence In:
    - Harbour Authority of Durham Harbour - Meeting
    - Canada Day Merit & Youth Awards- Nominations
    - Bathurst Sustainable Development- Members
    - Invitation - Restigouche CBDC- Launch
    - Ambulance Report- February 2005
    - Health & Wellness - Amb. Service Agreement Renewal.
    - BDPC - Tentative Subdivision Plan
    - Austin Tardif moved that the Village donate $1,000 to the 1st Belledune Girl Guides and $100 to Andrea Carrier for Rhythmic Gymnastics Competitions, seconded by Ron Bourque. Motion carried.

    Correspondence Out:
    - Euclide Chiasson - Special Project Co. MFU
    - Bowater Maritimes Inc. - By-laws/Regulations
    - Mr. Claude Doucet -Meeting Schedule
    - Patsy Talbot - Chairperson Belledune Days Committee

    Meeting adjourned at 8:05 p.m. on a motion by James Carrier and seconded by Emmie Flanagan.


    _______________________________
    Clerk/Treasurer


    __________________________________
    Mayor




    Village of Belledune - Regular Monthly Meeting Minutes

    February 21st, 2005

    Minutes - February 21st 2005 - Time: 7:00 pm
    Place: Belledune Municipal Chambers

    Present:

    • Mayor, Nick Duivenvoorden
    • Deputy Mayor, Ron Bourque
    • Councillor, Michael Firlotte
    • Councillor, Emmie Flanagan
    • Councillor, Austin Tardif
    • CAO Clerk/Treasurer, Brenda Cormier
    • Absent: Councillor, James Carrier

    Mayor, Duivenvoorden called the meeting to order.

    Councillor, Emmie Flanagan delivered the Serenity Prayer.

    Emmie Flanagan moved that the amended agenda be adopted, seconded by Michael Firlotte. Motion carried.

    Statement of Conflict of Interest: None declared.

    Presentations / Petitions / Delegations: Nil

    Statements by Members of Council:
    Deputy Mayor, Bourque - Deputy Mayor, Bourque briefed Council on the Mark Arseneault, Gentlemen's Hockey Tournament to be held the last of March, first of April. The question of ice rental has been discussed with Chaleur Sports and they are reducing the fees some, however there is still a small discrepancy. Ron Bourque moved that the Village make a contribution of $500 to Chaleur Sports Association to off set the ice rental fees for the Mark Arseneault, Gentlemen's Hockey Tournament, seconded by Austin Tardif. Motion carried.

    Deputy Mayor, Bourque also discussed the Arena glass and the need to have a spare sheet of ½' on hand in the event of breakage. There are already 2 sheets of ¾". Ron Bourque moved that the Village purchase a sheet of ½" glass for the approximate cost of $250, seconded by Michael Firlotte. Motion carried.

    Councillor, Flanagan - Councillor, Flanagan discussed the Tsunami relief fund and briefed Council on the recent discussions she had with Red Cross. Currently there does not seem to be a need to make contribution as there is very adequate funding in place. However, she is suggesting that in future something should be set up by the Village for relief funds.

    Councillor, Flanagan would like to have Administrative Assistant, Nicole Carrier participate on the tourism committee, as she has been the Village's representative on the regional tourism committees for several years and her experience and knowledge would be beneficial to the committee.

    Emmie Flanagan moved that Nicole Carrier participate on the Tourism Committee because of her the experience she has and the information she can bring to the table, seconded by Austin Tardif. Motion carried.

    Deputy Mayor, Bourque enquired about remuneration for Nicole. It was noted that there is already a remuneration procedure in place for administration and this would apply to this situation. It would not impact on the proposed remuneration structure of the committees.

    Councillor, Firlotte wish to make inquiry regarding a previous discussion when it was suggested to perhaps add another member to the Economic Development committee.

    Mayor, Duivenvoorden stated that what Councillor Flanagan requested is a bit different from what Councillor Firlotte is asking. However, if Councillor Firlotte wishes he can add this to the agenda of a future meeting.

    Councillor, Flanagan attended the meeting of the Bathurst Sustainable Development regarding the One Tonne Challenge. There was a lot of information and she would like to prepare a presentation for Council for the meeting of March 7, 2005. It would likely be 10 to 15 minutes.

    Councillor, Tardif - Councillor Tardif briefed Council on the Fire Department - Thermo Imaging Camera. The Chief advised him this afternoon that the department would be getting a new camera for the same price as was approved. The offer to purchase a rebuilt one did not work out therefore the company offered the new one.

    Councillor, Tardif also met Mr. George Long, Environment Emergency Measures Coordinator, N. B. Environmental Protection Branch. They will be conducting some mock emergency exercises in the region and it was suggested that perhaps if the Village wishes they could plan a small exercise of their own and / or participate in others being planned.

    Deputy Mayor, Bourque advised that Wynford Goodman of the Port of Belledune is also looking at these types of exercises and perhaps the coordination of the various groups should be looked at. The Village has a good plan but no mock exercises has been conducted as of yet.

    Reports: Administrative Reports:
    The CAO discussed the following with Council:
    - Meeting with Engineering/Architect Companies regarding Proposed Building Renovations
    - The Draft of the Committee Structure Operating Guidelines & Mandate is included in Council packages for review and comment.
    - GCP Bristol presentation at the Special Meeting of Council open to the public
    - There was a revised quote from Vision Signs for lettering for Fire Stations once the wording was clarified.

    Austin Tardif moved that the motion of February 10, 2005 regarding lettering for Fires Stations be amended to change $885.60 to $1,024.80, seconded by Emmie Flanagan. Motion carried.

    By-laws and Policies: Nil

    Motions & Resolutions:
    Ron Bourque moved that the Arena Dehumidifiers Tender be awarded to Nordic Refrigeration Ltee. for the amount of $62,017.20, including H.S.T, as per the recommendation of Jean Claude Arsenault, Project Manager, Roy Consultants Group, seconded by Austin Tardif. Motion carried.

    General Correspondence:
    Correspondence In:
    Patsy Talbot, Belledune Days Chairperson inquiries. A response letter will be sent.

    RCMP Survey - Deputy Mayor, Bourque will complete and review with Council prior to sending.

    Ron Bourque moved that Nicole Carrier and Cameron MacLellan attend the 2005 ASHCAT Safety Seminar in Moncton from March 14-15, 2005, seconded by Emmie Flanagan. Motion carried.

    The CAO advised Council that the 1 Ton Truck would have to be taken to Moncton to re-outfit the new Lift Tailgate and it take approximately 12 hours to do the job. Therefore, it was to the advantage of the Village to schedule during the same time as the Seminar.

    Mr. Frank Vienneau - Power Saver - Councillor, Flanagan said she would like to review a bit. Bathurst is doing something similar and she will be getting some information and will discuss further at the March 7, 2005 meeting as part of her presentation.

    Complaint from resident to DOT Fredericton regarding snow removal. - The CAO advised of follow up call from resident regarding this issue. The scope of work covered by the DOT winter maintenance agreement was explained.

    Correspondence Out:
    - JR Lions Club - Donation, Re: Scooter
    - Mr. Luc Focier - Infrastructure Grant
    - Shania Carrier - Donation


    Meeting adjourned at 8:24 p.m. on a motion by Austin Tardif and seconded by Emmie Flanagan.


    _______________________________
    Clerk/Treasurer


    __________________________________
    Mayor




    Village of Belledune - Regular Monthly Meeting Minutes

    February 14th, 2005

    Minutes - February 14th 2005 - Time: 7:00 pm
    Place: Belledune Municipal Chambers
     

    Present:

    • Mayor, Nick Duivenvoorden
    • Deputy Mayor, Ron Bourque
    • Councillor, Michael Firlotte
    • Councillor, Emmie Flanagan
    • Councillor, Austin Tardif
    • Councillor, James Carrier
    • CAO Clerk/Treasurer, Brenda Cormier

    Mayor, Duivenvoorden called the meeting to order.

    Councillor, Emmie Flanagan delivered the Serenity Prayer.

    Michael Firlotte moved that the agenda with order change and addition be adopted, seconded by Austin Tardif. Motion carried.

    Statement of Conflict of Interest: None declared.

    Minutes & Business Arising from Minutes:
    James Carrier moved that the minutes of the regular monthly meetings held January 10, 24 and February 7 & 10, 2005, be approved, seconded by Austin Tardif. Motion carried.

    Business Arising:
    Councillor, Flanagan inquired about the Tsunami Relief and requested if the Donation Committee had proceeded.

    Deputy Mayor, Bourque stated that no request had been received. There was talk around the table but no decision or direction as to where Council wishes to go.

    Mayor, Duivenvoorden stated that there seems to be some misunderstanding and this is a different situation than usual. Perhaps in future when issues such as this occur, whereby an item is bought to the floor from the table, it should be dealt with at that time. It would be a bit difficult for the Donation Committee to make such a decision.

    Councillor, Flanagan can, if she chooses, put this item back on the agenda of a future meeting and make recommendation or motion.

    Mayor, Duivenvoorden inquired about the Highway signs. The CAO advised that contrary to the last information submitted by Mr. Foulem the signs are still incomplete. This issue will be followed up with Mr. Foulem.

    Presentations / Petitions / Delegations: Nil

    Statements by Members of Council:
    Mayor Duivenvoorden wishes to report and make reflections on the past and where the Council is going.
    " Land Purchase Arrangements and Pending Agreement
    " Sewage Treatment and Chaleur Drive
    " Committees & Chair appointed
    " Sewage Treatment - Village of Belledune
    " Belledune Area Health Study - Target Release date early in March
    " Chaleur Area Mayor's Meetings - Working together on common interests
    " Council Communiqué - a form of communicating with the public on a monthly or bi-monthly basis.

    Deputy Mayor, Bourque Report- Copy on File
    " Arena Projects
    " Policy and Procedures
    " Belledune Youth Recreation Centre
    " Neighbourhood Watch / Community Policing / Crime Stoppers

    Mayor, Duivenvoorden inquired about the Deputy Mayor's comments regarding the end of his role in the development of the arena.

    Deputy Mayor, Bourque clarified by saying that the major projects will be completed after the dehumidifier system is installed and he feels that other projects, which should be of a much smaller nature, could be handled by the committee.

    Reports:
    Financial Report
    Emmie Flanagan moved that the Financial Report be accepted as read and the Accounts Payable be paid, seconded by Austin Tardif. Motion carried.

    The CAO advised that the application has been received for the debenture issue and the Village is ready to submit application for capital projects for street work.

    Administration Report:
    CAO advised that the meeting with Paul Campbell has been confirmed for February 22, 2005 at 6:00 p.m. and as well the meeting with GCP Bristol has been rescheduled to February 24, 2005 at 7:00 p.m.

    The next issue is in reference to the Economic Development Committee. Mr. Dennis Killoran was in the office on Friday and advised that because of the change in his working situation, he will now be away from the Village for at least 10 days at a time and therefore wishes to withdraw his name for the committee appointment. In the future, if the situation allows, he would be interested in participating in Village committees.

    Mayor, Duivenvoorden inquired if Council wishes to address this issue this evening and make a new appointment and how would they wish to proceed if they choose to do so. February 14, 2005

    After discussion, it was decided that a letter should be sent to the members chosen for each committee to see if all accept. This way it would avoid having to come back to the table to make other appointments. Therefore, the appointment of a member for the Economic Development Committee will wait until confirmation from others members of all the committees.

    Deputy Mayor, Bourque recommended in the future when making such decisions alternates should be chosen at the same time to avoid Council having to bring the issue back to the table.

    By-laws and Policies:
    Ron Bourque moved that By-law No. 2005-02, a By-law Respecting Sunday Shopping be read a third time by title and adopted, seconded by Austin Tardif. Motion carried.

    Austin Tardif moved that Amendment # 01/02 - 2005-02 an amendment to the Donation Request and Contribution Policy be accepted as read, seconded by Ron Bourque. Motion carried.

    Motions & Resolutions:
    Emmie Flanagan moved that the following resolution be adopted as read, seconded by Austin Tardif. Motion carried.
    Application for Financing
    Resolved that the Clerk and / or Treasurer and / or Mayor be authorized to issue and sell to the New Brunswick Municipal Finance Corporation a Municipality of Belledune debenture in the principal amount of $790,000 on such terms and conditions, and be it resolved that the Municipality of Belledune agree to issue post dated cheques payable to the New Brunswick Municipal Finance Corporation as and when they are requested in payment of principal and interest charges on the above debenture.

    General Correspondence:
    Donation Request:
    Austin Tardif moved that, as per the Amended Donation Request & Contribution Policy the Village donate $500 to the Jacquet River Lions Club fundraiser for scooter for Clayton Carrier, seconded Ron Bourque. Motion carried.

    Meeting adjourned at 7:56 P.M. on a motion by James Carrier and seconded by Emmie Flanagan.


    _______________________________
    Clerk/Treasurer


    __________________________________
    Mayor




    Village of Belledune - Regular Monthly Meeting Minutes

    February 10th, 2005

    Minutes - February 10th 2005 - Time: 7:05 pm

    Place: Belledune Municipal Chambers

    Present:

    • Mayor, Nick Duivenvoorden
    • Deputy Mayor, Ron Bourque
    • Councillor, Michael Firlotte
    • Councillor, Emmie Flanagan
    • Councillor, Austin Tardif
    • Councillor, James Carrier
    • CAO Clerk/Treasurer, Brenda Cormier


    Mayor, Duivenvoorden called the meeting to order.

    Councillor, Emmie Flanagan delivered the Serenity Prayer.

    Emmie Flanagan moved that the amended agenda be adopted, seconded by Austin Tardif. Motion carried. Statement of Conflict of Interest: None declared.

    Presentations / Petitions / Delegations:
    - GCP Bristol -Marketing Plan (Cancelled due to weather)

    Statements by Members of Council:
    Mayor, Duivenvoorden wish to advise Council, that in line with marketing, his sister is a photographer and she would like to do something in the line of promotion for cost. As advised by Mayor, she will submit a proposal to Council, at some time in the future, for consideration.

    Mayor, Duivenvoorden had a memo submitted to Council regarding the committee member appointments for the Economic Development Committee and is asking in consideration of the fact that there are 2 members from Chaleur Drive, 2 members from Ward two and no members from Ward one and as well of the four members, 2 are from the same family, would Council be willing to revisit the appointments to this committee.

    There was extensive debate on whether the Council is willing to revisit the issue and various reasons as to why they should or should not were discussed. The question of availability for meetings, the suggestion of changing the structure to include an additional member and the issue of having done the appointments at a public meeting were all part of the debate. The main focus of the discussion was around the fact that once the decision was made by Council, as was the wish of the Mayor when he recommended the committee structure, it is not acceptable to have the appointments revisited because the Mayor or other Council members may not agree with the appointments. The democratic process was used in selection and as well the make up of the committees determined prior to advertising, therefore the choices which were made at the last public meeting should remain as is and see how it works.

    Council then proceeded to make appointment of Council representation to committees. Each Council member responded. Councillor, Carrier is interested in the Leisure / Active Living Councillor, Flanagan is interested in Tourism but would also like to participate in the Leisure /Active Living, Councillor, Firlotte is interested in Economic Development and Councillors Tardif and Bourque advised that there are other projects that they are involved in for the municipality and therefore would wish to continue working on them and feel that the Committees are well represented by other Council members.

    Ron Bouruqe moved that Council representatives be appointed to committees as so; James Carrier, Leisure / Active Living with Councillor, Flanagan participating, Emmie Flanagan, Tourism and Michael Firlotte, Economic Development, seconded by Austin Tardif. Motion carried.

    Reports:
    Administration Report:
    - " Meeting with ELG representative, Paul Campbell regarding sewage management concept. Date confirmed by Council for Feb. 22, 2005 at 6:00 p.m.
    - " Cost estimate from Vision sign for lettering for Fire Stations. Michael Firlotte moved that the Village purchase from Vision Sign 15"plastic lettering for Fire Stations 1 & 2 for the cost of $885.60 plus H.S.T. as per quotation, seconded by Austin Tardif. Motion carried.

    - " Meeting with GCP Bristol to be rescheduled.
    Arrangements are to be made between CAO and company and Council will comply.

    By-law & Policies
    Michael Firlotte moved that By-law No. 2005-02, a By-law Respecting Sunday Shopping be read a first time in its entirety and a second time by title, seconded by Austin Tardif. Motion carried.

    On the Question there were comments and questions regarding the enforcement of violations, the impact on and feelings of employees, the impact on businesses, and the morality of Sunday shopping in general.

    Motions & Resolutions:
    Emmie Flanagan moved that the Village of Belledune grants to RENVIRO PARK INC. the sum of ONE HUNDRED THOUSAND DOLLARS ($100,000.00) annually for five (5) consecutive years, beginning in the calendar year 2005, provided that the sum to be granted for any year subsequent to 2005 shall be revoked without notice or additional Resolution of Council should the Village of Belledune not be the recipient of the entire "municipal portion" of the New Brunswick property tax assessment for the Central Zone (of the Village) as defined in By-Law number 1992-20 as amended by By-Law number 1992-20-95 for that year., seconded by Michael Firlotte. Motion carried.

    General Correspondence:
    - Invitation to Mayor - Meeting of Coalition of Mayors
    - Donation Requests: Deputy Mayor, Bourque wish to discuss the request received from the Jacquet River Lions Club for donation towards fundraiser for purchase of scooter for Clayton Carrier. This is not the normal type of request the Donation Review Committee deals with therefore it is being brought to the table for Council consideration. After general discussion by Council it was determined that these types of request are within a special category and therefore it was recommended by Deputy Mayor, Bourque that an amendment be made to the Donation Request and Contribution Policy. This will be brought forward to the meeting of February 14, 2005 and as well the two donations on the correspondence list will also be brought forward to that meeting.

    - BVFD - Monthly Report (January)
    - Restigouche County SPCA (January)

    Correspondence Out:
    - Ms. Brenda Renouf - RCVAA (Belledune Foodbank)
    - Diane & Cameron MacLellan - Donation
    - Brandon Carrier - Jersey Sponsorship
    - Jimmy & Lisa Guitard - Donation
    - DPG Communications - Brochure Ads.
    - ESN - Yearbook ad
    - St. John The Evangelist Parish - Donation
    - NB Power - Streetlights

    Meeting adjourned at 8:15 P.M. on a motion by James Carrier and seconded by Emmie Flanagan.


    _______________________________
    Clerk/Treasurer


    __________________________________
    Mayor


     




    Village of Belledune - Regular Monthly Meeting Minutes

    February 7th, 2005

    Minutes - February 7th 2005 - Time: 7:00 pm

    Place: Belledune Municipal Chambers

    Present:

    • Mayor, Nick Duivenvoorden
    • Deputy Mayor, Ron Bourque
    • Councillor, Michael Firlotte
    • Councillor, Emmie Flanagan
    • Councillor, Austin Tardif
    • Councillor, James Carrier
    • CAO Clerk/Treasurer, Brenda Cormier


    Mayor, Duivenvoorden called the meeting to order.

    Councillor, Emmie Flanagan delivered the Serenity Prayer.

    Austin Tardif moved that the amended agenda be adopted, seconded by Michael Firlotte. Motion carried.

    Statement of Conflict of Interest: None declared.

    Presentations / Petitions / Delegations:
    - Mario Lapointe, MDE Consulting Report - Copy on File
    " Wind Energy Project
    " 2nd Annual Belledune Summer Sports Camp
    " Belledune Renviro Innovation Centre
    " Environmental Trust Fund
    " Street Map Update

    - Donald J.C. Gallen - Committee for Preservation of Health, Equity & Mobility Chaleur Drive Presentation Copy on File
    " Committee Mandate

    Mayor, Duivenvoorden thanked Mr. Gallen for his presentation and advised that the intention of public presentations is not to enter into debate, but to exchange information. He advised that the Council is meeting with Noranda on Thursday evening. He recognizes the frustration and as Mayor he is committed to having this issue resolved one way or another this year. As for information, this will be forwarded on a need to know basis. The commitment from this Council is to have this issue cleared from the agenda.

    Statements by Members of Council:
    Mayor Duivenvoorden
    " Municipal Sewage Treatment
    - Mayor, Duivenvoorden wish to discuss municipal sewage treatment. At the meeting with Minister Fowlie in January it was clear that a single sewage treatment for the Village will not happen for a long long time. The past is the past and we have to look forward and may need to look at a different concept. It was briefly mentioned at the meeting with the Minister, that there are some alternate types of services being reviewed. One of these is, working with individual septic systems through a municipal management program. This would be set up as a utility, with services being provided by the municipality with a user fee structure. The provincial representatives are willing to come make a presentation on this concept of municipal septic services, is the Council interested in having ELG representatives come before Council and make such a presentation.

    Deputy Mayor, Bourque feels that any other type of system expect central sewage is less than acceptable. The development of the community is dependent upon a system which can be expanded. Alternate sources, in his opinion, will be 10 years in coming and we will be even 10 years more behind. He questions how our municipality will prosper without a central service. Development will never happen with the current individual septic systems. He does not have any problem with representatives making presentation, but he remains adamant that infrastructure is key to development. Long term goals are important, short term fixes are not the solution for long term goals.

    Councillor, Flanagan inquired if this type of system would apply to all home owners and other places where this is being used.

    Councillor, Tardif stated that it is the Council's responsibility to protect our ground water. It does not hurt to look at this type of system, but the central system also has to be pursed. Cost and need will only increase and we may have to be a bit more creative.

    Councillor, Carrier agrees with meeting with ELG representatives. He agrees that services are needed but not just part of the municipality; service for all.

    Councillor, Firlotte remarked on the comments made by M.P. Charles Hubbard when meeting with Council. The cost of servicing a sparse population in a large area is challenging for a centralized system. The areas that need it the most have to be targeted with perhaps other alternatives for scattered areas.

    The final consensus of Council was to invite ELG representatives to a meeting with Council to make presentation and discuss the concept of individual septic system management.

    " Street Lights Mayor, Duivenvoorden has received request from some citizens for more street lighting along Route 134 between the Chaleur Sawmill and Bennett. The CAO will contact NB Power for evaluation and recommendation with cost estimate. - " Committee Development Mayor, Duivenvoorden inquired if Council was prepared to select and appoint committee community representatives this evening and the process by which they wish to do so. All were in agreement to proceed and to do so by voting individually by show of hands for their choice. Keeping in mind that each Council member can only vote for 4 members per committee. Councillor, Flanagan questioned whether she would be in a conflict of interest because her sister has submitted her name for Economic Development committee. The general response from Council was no.

    Emmie Flanagan moved that the following committees be established with community representation appointments as so; Leisure and Active Living - Flo Guitard, Regan Landry, Caroline Lapointe & Danny Harvey; Tourism - Jo-Anne Hache, Linda Flynn, Marlene Harvey & Glenda Doyle; Economic Development - Michael Lapointe, Dennis Killoran, Kathy Hickey and George Killoran, seconded by James Carrier. Motion carried.

    Council representation will be appointed after they individually consider where there best interest lies.

    - " Jacquet River Drive - No Through Trucking
    Mayor, Duivenvoorden inquired if Council wishes to have this issue pursed with DOT. The general consensus was yes.

    - " Belledune Soil Monitoring Proposal
    Austin Tardif moved that the Belledune Soil Monitoring Proposal submitted by Craig HydroGeoLogic Inc. for the estimated amount of $10,000 be accepted, seconded by James Carrier. Motion carried.

    Mayor, Duivenvoorden proclaimed February as Heart Month in Belledune
    Mayor Duivenvoorden read PM's Declaration - National Flag of Canada Day- February 15

    Deputy Mayor, Bourque - " Proposed Sunday Shopping By-law
    Draft By-law was discussed and recommendation made for hours of operation and fines for violations.

    Various comments were made by Council members regarding Sunday shopping and the consensus is to proceed at next meeting with adoption process - first and second readings.

    Deputy Mayor, Bourque was asked to get information about the enforcement process for violations to the by-law.

    - " RCVAA - Letter of intent Foodbank
    Austin Tardif moved that the letter of intent regarding municipal financial contribution for the local Foodbank be sent to Brenda Renouf of RCVAA, seconded by Ron Bourque. Motion carried.

    - " Flyer - Crime Stoppers, Community Policing and Neighbourhood Watch
    Ron Bourque moved that the Village sent a flyer this week for Crime Stoppers, Community Policing and Neighbourhood Watch to advertise up coming meeting, seconded by Austin Tardif. Motion carried.

    - " UMNB - RCMP Survey Response
    Copies were distributed to Council members

    - " NB Fire Association Guide Advertisement
    This will be discussed with the donation request

    - " Tender - Arena Dehumidifier
    Ron Bourque moved that the Village have Roy Consultants Group proceed with invitational tender for Arena Dehumidifier, seconded by James Carrier. Motion carried.

    Councillor, Firlotte
    - " NCSWC - Recycling Depot System
    Councillor, Firlotte briefed Council on the request regarding the municipalities' financial capabilities to handle the proposed cost for depot recycling system if it was implemented in the last quarter of 2005.

    The CAO advised that she had calculated the proposed impacts and Belledune should not have any difficulty absorbing those cost in this years budget.

    Councillor, Flanagan
    " Proposed amendment to Bereavement Contribution Policy Councillor, Flanagan feels that it is important to recognize those citizens in our community in time of bereavement and is recommending the proposed changes to the policy, whereby a contribution valued at $50 would be applied to all citizen of Belledune, via flowers or donation to organization of choice.

    In lieu of the past policy, she would also like at this time to address and rectify the issue of recognition for a past Council member, Adrien Lanteigne and as well for recent lost of Councillor, Carrier's grandmother, Freda Guitard. Emmie Flanagan moved that a $50 bereavement contribution be made for both Adrien Lanteigne and Freda Guitard as per the family wishes, seconded by Austin Tardif. Motion carried.

    Reports:
    Administration Report
    The CAO advised Council on the following: The Memorial Bell at the Heritage Park has been completed with the exception of the bronze plaque. The next step is for Council to determine what information should be placed on the plaque. This could be installed in the spring to complete the work.

    The Council was in agreement with Mayor, Duivenvoorden's recommendation to have Sister, Dora, coordinate with the St. Gabriel Parish to get the appropriate information and submit back to Council for finalization.

    By-laws and Policies:
    Emmie Flanagan moved that the Bereavement Contribution Policy 02/99 be amended as presented, seconded by James Carrier. Motion carried.

    Motions & Resolutions:
    Michael Firlotte moved that Belledune have Carmichael replace the Heater/ Air conditioner wall unit in the municipal conference room for the amount of $1,590. plus H.S.T., as per quotation, seconded by Austin Tardif. Motion carried.

    James Carrier moved that Belledune purchase from DEL Equipment the Ultron Dump Thru Liftgate Model DT1636 with 1600 lb. capacity with options, for the amount of $5,300. plus H.S.T. as per quotation, seconded by Austin Tardif. Motion carried.

    General Correspondence:
    Correspondence In:
    - Austin Tardif moved that the Council have legal counsel respond to letter received from Chaleur Sawmill Associates, dated January 19, 2005 regarding water supply, seconded by Emmie Flanagan. Motion carried.

    - Austin Tardif moved that the Council issue a letter of support to Pecten UPM/MFU Inc. for community project at Petit-Rocher wharf, seconded by Michael Firlotte. Motion carried.

    - Ron Bourque moved that the following donation contributions be made, $100 to each of the following: Krystal MacLellan - NB Ice Female Pee Wee Hockey Program, Brandon Carrier - Jersey Sponsor Atlantic Hockey Group, Shania Carrier - AAA Titans Hockey, Meghan Guitard - NB Female Hockey Program and $444 to the D.A.R.E Program for Jacquet River and Belledune Schools and the follows contributions for advertising: $50 to E.S.N. Yearbook, $50 for Chaleur Bay Promotion Campaign and $190 for the NB Fire Chief Association Guide, seconded by Austin Tardif. Motion carried.

    - BPA - Minutes of Meeting
    - D. Gallen - Request to meet Council
    - Sub. Division Plan - Gordon Archibald
    - Sub. Division Plan -Noranda Inc. K.C. Irving Ltd.

    Correspondence Out:
    - R. Winton, M. Coombs, Post Office - Snow Removal
    - Mr. Bo H. Strandnes - Mutton Lane
    - Mr. F. Vienneau - Power Saver
    - Belledune Minor Hockey - Donation
    - Mr. Clinch (BMS) - Meeting

    Meeting adjourned at 9:10 p.m. on a motion by James Carrier and seconded by Emmie Flanagan.


    _______________________________
    Clerk/Treasurer


    __________________________________
    Mayor


     




    Village of Belledune - Regular Monthly Meeting Minutes

    January 24th, 2005

    Minutes - January 24th 2005 - Time: 7:00 pm

    Place: Belledune Municipal Chambers

    Present:

    • Mayor, Nick Duivenvoorden
    • Deputy Mayor, Ron Bourque
    • Councillor, Michael Firlotte
    • Councillor, Emmie Flanagan
    • Councillor, Austin Tardif
    • CAO Clerk/Treasurer, Brenda Cormier

    Late: Mayor, Nick Duivenvoorden - Arrived 7:22 p.m.

    Absent: Councillor, James Carrier  

    Deputy Mayor, Bourque called the meeting to order. He advised that the Mayor would be arriving late as a personal matter came up which he had to look after.

    Councillor, Emmie Flanagan delivered the Serenity Prayer.

    Emmie Flanagan moved that the agenda with order change be adopted, seconded by Austin Tardif. Motion carried.

    Statement of Conflict of Interest: None declared.

    Presentations / Petitions / Delegations: Nil

    Statements by Members of Council:
    Councillor, Firlotte gave a report on the AMANB - ELG NB Legislation workshop he attended in Miramichi on January 13 & 14, 2005. He gave an overview of the various topics and the format. Overall, he said the sessions were very informative and recommends that other Councillors attend if the opportunity arises.

    Councillor, Flanagan wishes to bring forward the discussion regarding Tsunami Relief Fund. She inquired what information had been received regarding other municipal contributions. Once made aware that there was no general consensus that could be established from the information received from other municipalities, she recommended that this be brought forward to the donation committee for consideration next meeting.

    Councillor, Tardif requested if there were any comments, questions or recommendations regarding the draft Fire By-law circulated a couple of weeks ago. There were no comments, questions or recommendations. Austin Tardif moved that the draft Fire By-law be forwarded to legal counsel for review and recommendations, seconded by Emmie Flanagan. Motion carried.

    Councillor, Tardif submitted information on Thermal Imaging Camera for the Fire Department and made observations and recommendations. Austin Tardif moved that the Village purchase the demonstrator model of K90 Talisman Thermal Imaging Camera for the cost of $16,500 plus H.S.T. and freight, seconded by Michael Firlotte. Motion carried.

    Reports:
    Administration Report
    The CAO advised Council of the following:
    " GCP Bristol Presentation rescheduled to February 10, 2005
    " The 2005 Budgets have been approved by the Dept. of Environment & Local Government
    " The Memorial Bell and Highway signs should be installed by late January and early February, consecutively, if weather permits.

    By-laws & Policies: Nil

    Motions & Resolutions:
    Emmie Flanagan moved that a letter be sent to Mr. Frank Vienneau advising that the Council will further evaluate the Power Saver proposal once the results of other local users is known for this year and reconsideration will be given during 2006 Budget discussions, seconded by Austin Tardif. Motion carried.

    Michael Firlotte moved that the Village made a municipal contribution for 2005 to Tourism Chaleur for $1923 (base on $1 per capita) as part of their four year plan, seconded by Austin Tardif. Motion carried.

    Emmie Flanagan moved that the Belledune Municipal Building - Cleaning Person Agreement be renewed for another year effective February 1, 2005 for the same terms and conditions as the previous agreement, seconded by Austin Tardif. Motion carried.

    Correspondence In:
    - Heart & Stroke Foundation Proclamation - will be brought forward to February meeting.

    Mayor, Duivenvoorden arrived at 7:22 p.m. Deputy Mayor, Bourque stepped down from the chair and Mayor Duivenvoorden assumed the chair.

    - The Belledune Soil Monitoring Proposal (Phase 2) from Craig HydroGeoLogic will be further reviewed by Council before a decision is made.

    - A letter will be submitted to Bo Strandnes responding to his request regarding Mutton Lane.

    Ron Bourque moved that the Village donate $1,400 to the Belledune Minor Hockey Association, seconded by Austin Tardif. Motion carried.

    - The request for advertisement for NB Fire Chief Assoc. Safety Booklet will be brought forward to Council for discussion next meeting.

    - Fire Report - December
    - Restigouche SPCA Report
    - Chaleur Sports Association - Financial Statement
    - BDPC Report

    Correspondence Out:
    - Flo Guitard - Children's Dances - Donation
    - Jacquet River Minor Basketball Assoc. - Donation
    - Belledune Figure Skating -Donation
    - Restigouche County Volunteer Actions Assoc. - Donation 2004

    Statements by Members of Council: (brought forward - see above)
    Mayor, Duivenvoorden briefed the Council on the meeting with Minister Fowlie in Fredericton on January 13, 2005 where one of the issues discussed was regarding Water & Sewer - Chaleur Drive.

    It was emphasized at the meeting that the federal and provincial government funding, through the Infrastructure Program, would not apply for Chaleur Drive because it is privately owned (Noranda). It was mentioned that there may be other funding that could be considered through other programs however Noranda would have to contribute the largest share. This will be brought forward to Noranda again. This issue needs some resolution and as Mayor, he is committed to having some resolution this year.

    At this time, Mayor Duivenvoorden is requesting from Council that a meeting be arranged with Mr. Clinch of Noranda to put this issue on the table. If Noranda is not willing to put forward at least half the funding for upgrades then this issue will have to be pursued by other avenues.

    Deputy Mayor, Bourque inquired about the impact on user fees if monies were borrowed.

    The CAO, informed Council that in discussion with Mr. Walter Waite the financial impacts were evaluated. It was determined that upgrades would have to be done without any financing because impact on user fees would be too great and unacceptable.

    Councillor, Flanagan eluded to the discussions being held by home-owners on Chaleur Drive and the formation of a committee has been proposed.

    Mayor, Duivenvoorden also wish to make comments on the overwhelming response and support from the community for the Audit family during the recent loss of their son. He felt a tremendous sense of honour as Mayor to see the community come together at this time.

    Meeting adjourned at 8:00 P.M. on a motion by Emmie Flanagan and seconded by Austin Tardif.


    _______________________________
    Clerk/Treasurer


    __________________________________
    Mayor

     

     




    Village of Belledune - Regular Monthly Meeting Minutes

    January 10th, 2005

    Minutes - January 10th 2005 - Time: 7:00 pm

    Place: Belledune Municipal Chambers

    Present:

    • Mayor, Nick Duivenvoorden
    • Deputy Mayor, Ron Bourque
    • Councillor, Michael Firlotte
    • Councillor, Emmie Flanagan
    • Councillor, Austin Tardif
    • Councillor, James Carrier
    • CAO Clerk/Treasurer, Brenda Cormier

    Mayor, Duivenvoorden called the meeting to order.

    Councillor, Emmie Flanagan delivered the Serenity Prayer.

    Austin Tardif moved that the agenda with order change and addition be adopted, seconded by Michael Firlotte. Motion carried.

    Statement of Conflict of Interest: None declared.

    Minutes & Business Arising from Minutes
    Austin Tardif moved that the minutes of the regular monthly meetings held December 13, 2004 and January 3, 2005, be approved, seconded by Michael Firlotte. Motion carried.
    Ron Bourque moved that the minutes of the special meetings held December 29, 2004 be approved, seconded by Emmie Flanagan. Motion carried.

    Presentations / Petitions / Delegations:
    Mario Lapointe, MDE Consulting Report - Copy on File
    " Wind Power Project
    " Community Based Funding Sources
    " 2nd Annual Belledune Summer Sports Camp 2005
    " Belledune Regional Environment Association - Funding Applications

    Statements by Members of Council:
    Mayor Duivenvoorden advised Council that the meeting with Minister, Brenda Fowlie is scheduled for January 13, 2005. After some discussion with CAO, Brenda Cormier he would like to have her accompany him to Fredericton for that meeting as she is very familiar with the history of various issues to be discussed. Ron Bourque moved that the CAO accompany the Mayor to the meeting with Minister, Fowlie in Fredericton on January 13, 2005, seconded by Austin Tardif. Motion carried.

    Mayor, Duivenvoorden requested if any Council members had any names to submit for consideration by Restigouche Health Authority for representation on the Community Advisory Committee. The following names were proposed, Peggy Gordon, Norma Jean Doucet, Patsy Talbot and Frank Culligan. The individuals will be contacted to see if they are interested in having their names submitted for consideration. Those that are acceptable will be forwarded to the Restigouche Health Authority by the deadline date of January 17, 2005.

    Deputy Mayor, Bourque Report - Copy on File
    " 2005 Budget Discussions and Plans
    " Neighbourhood Watch / Community Policing / Crime Stoppers
    " Policy and Procedures " Arena Projects - Glass & Dehumidifier
    " Belledune Youth Recreation Centre

    Deputy Mayor, Bourque referred to the Dangerous or Unsightly Premises By-law draft he submitted to Council some time ago. He is requesting that this By-law be added to the agenda of the next meeting of Council for first and second readings.

    Mayor, Duivenvoorden stated that the by-law should be sent to legal counsel for review and recommendations prior to the commencement of readings.

    The CAO referred to the ELG workshop attended by Councillor, Flanagan and herself and there were discussions on Dangerous or Unsightly Premises By-law. There is more that has to be added to the document that the excerpts from the Municipalities Act. Also, the issue of an officer has to be looked and the procedures for enforcing the by-law. Request will be made to other municipalities that have already adopted a new by-law since the Municipalities Act amendment so as Council can review and prepare Belledune's.

    Deputy Mayor, Bourque wish to also put in place a resolution to permit Sunday shopping in Belledune.

    The CAO advised that the province is in the process of making legislation to give the authority for municipalities to deal with Sunday shopping issues within their municipality. Once in place it would require a by-law to be passed by Council if they wish to permit Sunday shopping year around. However, even with the by-law making authority the municipalities cannot supersede the Prescribed Days of Rest as outlined in the Act. Those will remain in place as legislated by the province. Once again requests will be sent to other municipalities requesting copies of by-laws for Sunday shopping so as Council can review and discuss at a future time. The information regarding the new provincial legislation will also be researched.

    Reports:
    Financial Report
    Austin Tardif moved that the Financial Report be accepted as read and the Accounts Payable be paid, seconded by James Carrier . Motion carried.

    Administration Report
    Council was advised that the meeting with Marc Bouffard, BDPC, to finish the review of the draft rural plan is scheduled for January 24, 2005.

    By-laws and Policies: Nil

    Motions & Resolutions: Emmie Flanagan moved that the Village of Belledune request to piggy back with the province on the LSD provincial fire truck tender for Truck Chassis, seconded by Austin Tardif.. Motion carried.

    Deputy Mayor, Bouruqe inquired as to what the plan is if the truck comes in over budget. Has consideration been given as to how this would be addressed?

    Mayor, Duivenvoorden said that no formal financial plan has been established; however it is hard to know what the price will come in at. The plans for purchasing have been on the go for some time now and finally the tender is ready to be issued. The financial aspects will have to be discussed further. Ultimately, the decision to award will rest with Council.

    Michael Firlotte moved that regular meeting of January 13, 2005 be cancelled and any agenda items be carried forward to a subsequent regular meeting, seconded by Austin Tardif. Motion carried.

    General Correspondence:
    Correspondence In:
    " Tsunami relief fund
    There was general discussion about a donation being made towards the relief efforts. There were no confirmed commitments for amounts. Mayor, Duivenvoorden recommended that Council bring this forward to next meeting and evaluate what other municipalities are donating.

    Donation Request:
    Austin Tardif moved that the Village make the following donation contributions, $1,500 of ice time for the Belledune Figure Skating Club, $1,500 to the Jacquet River Minor Basketball Association and $1,500 to Flo Guitard for Children's Dances, seconded by Ron Bourque. Motion carried.

    Meeting adjourned at 8:10 P.M. on a motion by James Carrier and seconded by Emmie Flanagan.


    _______________________________
    Clerk/Treasurer


    __________________________________
    Mayor

     




    Village of Belledune - Regular Monthly Meeting Minutes

    January 3rd, 2005

    Minutes - January 3d 2005 - Time: 7:00 pm

    Place: Belledune Municipal Chambers

    Present:

    • Mayor, Nick Duivenvoorden
    • Deputy Mayor, Ron Bourque
    • Councillor, Michael Firlotte
    • Councillor, Austin Tardif
    • Councillor, James Carrier
    • Clerk/Treasurer, Brenda Cormier

    Absent: - Councillor, Emmie Flanagan


    Mayor, Duivenvoorden called the meeting to order.

    Councillor, Michael Firlotte delivered the Serenity Prayer.

    Michael Firlotte moved that the agenda with order change and addition be adopted, seconded by Austin Tardif. Motion carried.

    Statement of Conflict of Interest: None declared.

    Presentations / Petitions / Delegations: Nil

    Statements by Members of Council:
    Mayor Duivenvoorden spoke on soil sampling. He is proposing that some sampling be conducted in the area east of the industry and as well as per the recommendations in the report submitted by Doug Craig. He asked for the feelings of Council.

    It was the overall consensus of Council members that they are in agreement with some sampling being done east of the industrial area and also some in accordance with the recommendations in the report. They are also in agreement that the sampling should be conducted by Doug Craig because this would just be a continuation of the current study.

    Points raised by Deputy Mayor, Bourque were regarding the number of sites to be sampled and the cost. He certainly agrees with the proposal but does not see the necessity of having a large number of sites tested to the east. He is prepared to accept the recommendations of Doug Craig as to how many samples are actually needed to get adequate information.

    As far as location and testing protocol (15 cm versus 6 cm) that decision will be left to Mr. Craig as he is the professional with the expertise.

    Ron Bourque moved that a request be made to Doug Craig of Craig HydroGeoLogic to prepare a soil sampling proposal for the Village of Belledune for soil sampling east of the industrial area and for re-sampling sites as per the recommendation in the report, seconded by Austin Tardif. Motion carried.

    Deputy Mayor, Bourque request that a time schedule be part of the proposal with firm commitments as to when sampling would take place and the report completed.

    Mayor, Duivenvoorden updated Council on some measures he has taking with regards to residential concerns on Chaleur Drive on water and sewer issue. He has requested that Lois Bujold go back to the residents of Chaleur Dr. and ask them, if available, what their preference would be - upgrades to water & sewer or relocation to other areas of the village. In her absence, Emmie Flanagan was asked to pick up this inquiry. It is the Mayor's opinion that it would be necessary to have that information before Council could consider taking the next step.

    Councillor Carrier said Councillor Flanagan has talked to him and indicated that not all the information had been gathered yet. However, either way she felt that the water and sewage would be used by industry even if residents would be moved, which would most likely not be for a number of years and therefore the upgrades should be done.

    The Mayor also advised that he has had discussions with Roger Clinch of Noranda, regarding the status of the water and sewer upgrades on Chaleur Drive. There were no clear answers; in the meantime the residents are without resolution.

    The next issue, presented by Mayor, Duivenvoorden was in reference to Renviro Park Inc. hiring a marketing manager. The Mayor was asked to be part of the interview committee. Three interviews were conducted last week. The funding for this position is through ACOA. A recommendation will be going to the board by next meeting. In response to Deputy Mayor, Bourque's request, there were no candidates from the village.

    Mayor, Duivenvoorden indicated that he is not prepared yet to report on the letter to J.C. D'Amours - Member of Parliament Madawaska-Restigouche.

    A request has been received for the use of meeting space, free of charge, at Station #1 for a flagging course. There was no objection by Council and the persons will be advised to contact the municipal office to make the arrangements.

    Reports: Brenda Cormier, CAO advised Council on the following:
    - Enterprise Chaleur Board meeting is scheduled for February 15, 2005.
    - The information requested regarding the tendering of fire tanker with province is not available due to holiday but the response should be available next meeting.
    - As discussed with Mayor, Duivenvoorden, Francis Frenette of Roy Consultants will attend the working session of Council on January 31, 2005 to assist with street upgrades plans.

    By-laws and Policies:
    Austin Tardif moved that the Belledune Volunteer Firefighter Policy & Procedure will be amended by changing Policy Section 050, Subject 021- Paragraph 01 to read "twenty five" dollars for each training instead of fifteen dollars, seconded by Ron Bourque. Motion carried.

    Motions & Resolutions:
    Mayor, Duivenvoorden has requested a meeting with Minister, Fowlie in Fredericton to discuss Belledune issues; Chaleur Drive, Infrastructure, Bennett and Development and Renviro Park and other issues.

    James Carrier moved that Mayor, Duivenvoorden proceed with arranging a meeting in Fredericton with Minister, Fowlie, seconded by Michael Firlotte. Motion carried.

    General Correspondence:
    Correspondence In:
    - Michael Firlotte moved that the Village accept and endorse the Fire Protection Service Agreement with the Dept. of Environment and Local Government for the year 2005, seconded by James Carrier. Motion carried.

    - The request from the Restigouche Health Authority for submission of three - (3) names for consideration to the Community Advisory Committee will be investigated and brought to the next meeting.

    - Deputy Mayor, Bourque requested that the donation request be brought forward to the next meeting in order to give Councillor, Tardif and himself time to review the historical data and prepare their recommendations.
    - Allen, Paquet & Arseneau - Terms of Engagement.
    - NBECR - Overhead Bridge, Firlotte Road.
    - City Bathurst - Response to letter (Federal Electoral Boundaries).

    Correspondence Out:
    - Mr. George Marcoux (Renviro Park Infrastructure Grant) -2 letters.
    - Mr. Guitard, Veteran Street - Obstructions.
    - City of Bathurst - Federal Electoral Boundaries.

    Continuation of Statements by Members of Council:
    Council convened to closed session - Section 10.2(4) (d) of the Municipalities Act of N.B.
    Brenda Cormier, CAO filed a Conflict of Interest and vacated meeting regarding above subject.

    Brenda Cormier, CAO returned to meeting and Council reconvened to open session.

    Mayor, Duivenvoorden reviewed with Council draft of a letter he is proposing to submit to Jean-Claude D'Amours, MP, Madawaska- Restigouche.

    Michael Firlotte moved that the letter to Jean-Claude D'Amours, MP, Madawaska- Restigouche be submitted as read, seconded by Ron Bourque. Motion carried.

    Meeting adjourned at 9:30 p.m. on a motion by James Carrier and seconded by Michael Firlotte.


    _______________________________
    Clerk/Treasurer


    __________________________________
    Mayor


     




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